HomeMy WebLinkAboutAgenda Report - June 1, 2022 C-04n CITY OF
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CALIFORNIA
AGENDA ITEM
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COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Additional Change Orders to
2021-2023 Sidewalk and Miscellaneous Concrete Repair Program ($201,000), and
Appropriating Funds ($180,000)
MEETING DATE: June 1, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION:' Adopt resolution authorizing City Manager to execute additional change
orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair
Program, in an amount not -to -exceed $201,000 and appropriating funds
in the amount of $180,000.
BACKGROUND INFORMATION: On April 21, 2021, Council approved specifications and adopted a
resolution authorizing the City Manager to award a contract to the lowest
responsive bidder, not -to -exceed $250,000; and execute change orders,
not -to -exceed $50,000. On February 16, 2022, Council increased the City Manager's change order authority
by $53,590, and appropriated additional Transportation Development Act (TDA) funds ($45,207) that were not
anticipated at budget. The contract is intended to facilitate citywide concrete repairs on an as -needed basis.
Occasionally, other departments and divisions within the City need to have miscellaneous concrete work done
and it is beneficial (from a timing and a cost perspective) for the City to utilize the existing Citywide contract. If
approved, this increase in change order authority and appropriation allows miscellaneous concrete work to be
done at the Police Station, Hutchins Street Square, White Slough Water Pollution Control Facility, Domestic
Water Well No. 7, and at the new electrical vehicle charging station sites. Additionally, this approval will allow
for the installation of ramp and sidewalk improvements at various Eastside locations ($100,000) approved by
Council on March 2, 2022 utilizing American Rescue Plan Act (ARPA) allocations.
The requested $201,000 increase in the City Manager's change order authority will be in addition to the
originally approved amounts of $50,000 (April 21, 2021) and $53,590 (February 16, 2022), for a total not -to -
exceed change order authority amount of $304,590.
Staff recommends adopting resolution authorizing City Manager to execute additional change orders to 2021-
2023 Sidewalk and Miscellaneous Concrete Repair Program, in an amount not -to -exceed $201,000 and
appropriating funds in the amount of $180,000.
FISCAL IMPACT: This project extends the useful life of City sidewalks and miscellaneous concrete.
This project does not impact the general fund.
APPROVED: Steve SChWabauer
Stephen Schwabauer, City Manager
\\CVCFILV02\PubWks$\WP\PROJECTS\STREETS\2021-23 Sidewalk and Concrete Repair\C Sidewalk CO -Appropriation 2.docx
5/18/2022
Adopt Resolution Authorizing City Manager to Execute Additional Change Orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program ($201,000), and
Appropriating Funds ($160,000)
June 1, 2022
Page 2
FUNDING AVAILABLE: Funding for this additional work comes from a combination of the Fiscal Year
2021/22 Operating and Capital Budgets as follows:
HSS - Operations & Maintenance (20071402.72352) $ 4,711
Water- Production (56052003.72499) $ 1,756
Wastewater - Plant Maintenance (53053003.72499) $ 7,033
Police Admin — General Supplies (10030001.72355) $ 7,500
Requested appropriation:
Lodi Electrical — Capital Equipment (50199000.77030) $ 80,000
Streets Fund (30099000.77020) $100,000
TOTAL: $ 201,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/cd
Cc: Popuch Concrete Contracting, Inc.
Associate Civil Engineer Billigmeier
Capital Improvement Program - Maintenance
FY 2021-2022
Maintenance Project Title:
2020 Sidewalk Repair
Munis Project Code:
PWST-0026
#35
Section I:Description
District Nos:
Citywide Project Length
Priority
Normal
Annual contract for sidewalk and miscellaneous concrete repairs in the City.
Justification/factor driving project
Annual sidewalk maintenance work.
Additional Information
$100K added from American Rescue Plan Act of 2021 funds for east side sidewalk repairs.
Section II
Estimated Project Costs
Expenditure
Contracts
Internal Staff
Prior Years
$ 103,825
$ -
$
$
FY 20/21
Estimate
92,000
8,000
$
$
FY 21/22
Budget
237,207
8,000
FY 22/23
$ 92,000
$ 8,000
FY 23/24 FY 24/25
$ 92,000 $ 92,000
$ 8,000 $ 8,000
FY 25/26
Future Yrs
Total
$ 92,000
N/A $
801,032
$ 8,000
N/A $
48,000
Total Capital Costs
$ 103,825
$
100,000
$
245,207
$ 100,000
$ 100,000 $ 100,000
1 $
100,000
INA
1 $
849,032
Section III
Funding Sources/Methods of Financing
Funding Source(s)
300 - Street Fund
303 - Measure K Fund
331 - LTF-Pedestrian/Bike
Total Project Financing
Prior Years
$ 1,632
$ 72,193
, $ 30,000
$ 103,825
FY 20/21
Estimate
$
FY 21/22
Budget
100,000
FY 22/23
FY 23/24
FY 24/25
$ 70,000
FY 25/26
Future Yrs
Total
$ 70,000
N/A
N/A
$
$
101,632
492,193
$ 70,000
$ 70,000
$ 70,000
$ 70,000
$ 30,000
$ 75,207
$ 30,000
$ 30,000
$ 30,000
$ 100,000
$ 30,000
$ 100,000
N/A
N/A
$
$
255,207
849,032
$ 100,000
$ 245,207
$ 100,000
$ 100,000
Section IV
IF=
Operating Budget Impact
Operating Cost or (savings)
Personnel
Other Operating Costs
Total Operating Impact
Prior Years
$ -
$ -
$ -
FY 20/21
Estimate
FY 21/22
Budget
FY 22/23
FY 23/24 FY 24125
FY 25/26
Future Yrs
Total
$
-
$
-
$ - $ - $ - $ - $ -
$ -
$ -
$
-
RESOLUTION NO. 2022-135
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE ADDITIONAL CHANGE ORDERS TO
2021-2023 SIDEWALK AND MISCELLANEOUS CONCRETE REPAIR
PROGRAM; AND FURTHER APPROPRIATING FUNDS
WHEREAS, on April 21, 2021, Council approved specifications and adopted a resolution
authorizing the City Manager to award a contract to the lowest responsive bidder, in an amount
not to exceed $250,000 and execute change orders in an amount not to exceed $50,000; and
WHEREAS, on February 16, 2022, Council increased the City Manager's change order
authority by $53,590, and appropriated additional funds in the amount of $45,207; and
WHEREAS, occasionally, other department and divisions within the City need to have
miscellaneous concrete work done and it is beneficial from a timing and a cost perspective for
the City to utilize the existing contract; and
WHEREAS, miscellaneous concrete work needs to be done at the Police Station,
Hutchins Street Square, White Slough Water Pollution Control Facility, Domestic Water Well
No. 7, and at the new electrical vehicle charging station sites; and
WHEREAS, staff recommends authorizing the City Manager to execute additional
change orders to the 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program, in an
amount not to exceed $201,000; and
WHERAS, staff further recommends authorizing appropriating funds in the amount of
$80,000 from the Lodi Electrical — Capital Equipment Fund (50199000.77030); and
WHEREAS, staff further recommends authorizing appropriating funds in the amount of
$100,000 from the Streets Fund (30099000.77020).
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute additional change orders to the 2021-2023 Sidewalk and
Miscellaneous Concrete Repair Program, in an amount not to exceed $201,000; and
BE IT FURTHER RESOLVED, that the Lodi City Council does hereby authorize
appropriating funds in the amount of $180,000 as set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: June 1, 2022
I hereby certify that Resolution No. 2022-135 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 1, 2022 by the following votes:
AYES: COUNCIL MEMBERS — Hothi, Khan, and Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi and Mayor Chandler
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2022-135