HomeMy WebLinkAboutAgenda Report - May 18, 2022 C-18CITY OF
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AGENDA TITLE: Adopt Resolution Approving Appropriation to Fleet Operating Budget
MEETING DATE: May 18, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt Resolution Approving Appropriation to Fleet Operating Budget.
BACKGROUND INFORMATION: At the time of this staff report, there still remains 2 months of expense to
post in the City's 2021/22 fiscal budget and the operating budget in the
Fleet division has exceeded their fiscal year appropriation. The budget
overages are associated with the utilities, supplies and services line items and do not include the
appropriations intended for personnel costs.
Staff includes projected vehicle repair costs based on an average of the past three years of actual expenses.
During this fiscal year, the Fleet operating budget has absorbed unexpected and substantial repair costs
associated with specialty vehicle repairs that have contributed to budget overages at a cost of approximately
$75,000. In general, the more costly than anticipated repairs are associated with fire apparatus, street
sweeper and transit bus vehicles.
The other significant budget overage is attributed to the price of fuel. As noted above, the current fuel prices
are significantly higher than anticipated when staff prepared this fiscal year budget. The fuel line item in the
Fleet operating budget has been exceeded.
An additional appropriation of $220,000 will cover the needed operating expenses through the end of the
fiscal year. Since the Fleet budget is a special revenue fund, the unanticipated expenses associated with
vehicle repairs and fuel prices will ultimately be recovered from the departments utilizing fuel and repairs
services on a proportional basis.
Staff recommends adopting the resolution approving the additional budget for the Fleet operating budget to
address current overages and to continue normal operations through the end of the fiscal year.
APPROVED: Steve $chwabauer
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\COUNCIL\2022\CC Streets—Fleet Approp.docx 5/9/2022
Adopt Resolution Approving Appropriation to Fleet Operating Budget
May 18, 2022
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FISCAL IMPACT: The additional appropriation request is needed to fund Fleet Operations
from April through the end of this fiscal year.
FUNDING AVAILABLE: Requested Appropriation:
Fleet account 65055000.72533 $120,000
Fleet account 65055000.72551 $100,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
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Charles E. Swimley, Jr.
Public Works Director
Signature: amAG"r xpw
Email: akeys@lodi.gov
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Signature:
Email: sschwabauer@lodi.gov
RESOLUTION NO. 2022-131
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
APPROPRIATION TO FLEET OPERATING BUDGET
WHEREAS, the operating budget in the Fleet division has exceeded the fiscal year
appropriations; and
WHEREAS, the budget overages do not include the appropriations intended for
personnel costs and the line items that exceed the total budget are for utilities, supplies, and
services; and
WHEREAS, staff recommends appropriating the revenue of $220,000 to Fleet Account
65000000.55103; and
WHEREAS, staff recommends approving the appropriation of $120,000 to Fleet Account
65055000.72533 and $100,000 to Fleet Account 65055000.72551.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the appropriation of funds to the Fleet Operating budget as set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: May 18, 2022
I hereby certify that Resolution No. 2022-131 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 18, 2022 by the following votes:
AYES: COUNCIL MEMBERS — Hothi, Khan, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Kuehne
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2022-131