HomeMy WebLinkAboutAgenda Report - May 18, 2022 C-14CITY OF
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CALIFORNIA
COUNCIL COMMUNICATMN
AGENDA ITEM Iflo/4
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Amendment to Agreement with
Ray Morgan Company of Chico, CA for City -Wide Copier Maintenance and Approve
Purchase of New Equipment ($81,691)
MEETING DATE: May 18, 2022
PREPARED BY: Chief of Police
RECOMMENDED ACTION: Adopt a resolution authorizing City Manager to execute amendment to
agreement with Ray Morgan Company of Chico, CA for city-wide copier
maintenance and approve purchase of new equipment in the amount of
$81,691.
BACKGROUND INFORMATION: The City of Lodi entered into a master copier maintenance agreement with
Ray Morgan Company in 2013. At that time, the city -owned 16 Canon
copier machines located throughout city offices. Before that agreement, as
machines have needed to be replaced or purchased, departments have entered into separate agreements with
Ray Morgan for their copier maintenance needs and the Police Department was one of those departments.
Currently, the Lodi Police Department is in a month-to-month lease and maintenance agreement with Ricoh. The
five-year agreement concluded in May of 2021. Our current machines leased through Ricoh are end of life
causing downtime, increased service calls for repairs, and delayed repairs due to unavailable replacement parts.
In addition, there has been multiple complaints from Records, Animal Services, Administration, and the
Investigations staff that machine troubles are disrupting workflow.
Ray Morgan Company representatives have analyzed over a year's worth of copier usage reports and have
interviewed the supervisors of the police department divisions where machines are placed. From these
interviews they have recommended the machines that are listed. The department has reviewed the
recommendations and these machines will work well for the various divisions considering their staffing and usage
needs.
Model#
Location
Address
Cost
imageRUNNER C5860
Administration
215 W Elm Street
$ 10,985.63
imageRUNNER C6860
Records
215 W Elm Street
$ 10,985.63
imageRUNNER C5840
General Investigations
215 W Elm Street
$ 6,658.75
imageRUNNER C5840
Special Investigations
215 W Elm Street
$ 6,658.75
imageRUNNER C5840
Animal Services
11345W Kettleman Lane
$ 6,379.68
imageRUNNER C4745
(Mail Room
1.215 W Elm Street
$ 4.158.57
imageCLASS 525
Jail/Dispatch
1215 W Elm Street
$ 1,923.74
Subtotal
$, 47.750.75
Tax @ 8.25%
5 3.939.44
Total
$ 51,690.19
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
Adopt Resolution Authorizing City Manager to Execute Amendment to Agreement with Ray Morgan Company
for City -Wide Copier Maintenance and Approve Purchase of New Equipment ($81,691)
May 18, 2022
Page 2
The cost of maintenance is dependent upon the machine model but ranges from $0.0078 to $0.0111 per black
and white copy and $0.058 per color copy. Per -copy maintenance costs include service, parts, labor, and toner.
The department is budgeting $30,000 for the remainder of the contract.
Staff recommends approving the amendment to the agreement under the Shasta Union High School District
Contract No. A77-2031 which is a publicly bid contract already in existence and allowable under Lodi Municipal
Code 3.20.045 State and Local Agency Contracts, and that Council also approve the purchase of new equipment
with pricing set under the same agreement in the amount of $51,690.19. If funds are not expended by the end
of the fiscal year 2022, funding will roll forward to the next fiscal year.
FISCAL IMPACT: Funding for the maintenance agreement is already budgeted in the Police
Administration account. Funding for the new equipment purchase was
requested during the mid -year budget. Salary savings from retirements and
unfilled positions has allowed the department to appropriate funds for this
purchase.
FUNDING AVAILABLE: Support and Maintenance Agreement ($30,000) —10030001.72302
Purchase of New Equipment ($51,690.19) - 10030001.72534
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Sierra Brucia
Chief of Police
I;%re Ray Morgan Company
Maintenance Agreement Proaram Amendment
3131 Esplanade, Chico, CA 95973 Toll Free: 800.640.6065
This AMMENDMENT dated as of the 4/1/2022 , modifies the current Maintenance Agreement
between Customer and the Ray Morgan Company to add or delete the equipment listed and/or modify the number of impressions
included per billing period and/or cost.
All other terms and conditions specified in original maintenance Agreement between the Ray Morgan Company and Customer remain
unchanged.
Customer Information: (Based off PHYSICAL location)
Customer Name:
Contact Name:
Email address:
Address:
City:
Lodi City of Accounts Payable
Sales Rep: Tamara Landa
Becker
RMC Contract #: CN5483-03
Lodi State: CA Zip 95241-1910 Entity ID #: LC13
This Amendment modifies the following:
❑x Equipment Change Copy Volume Both Other
Change and Cost
Amended Equipment: (Must enclose configuration page confirming serial and meter)
Make/Model Beginning Meter Serial Number
CANON IRC5860
CANON 4745
CANON M525 dw
Make/Model Ending Meter Serial Number Make/Model Ending Meter Serial Number
DELETE:
Amended Billing: ❑ For all serials
❑ For serial(s) I
Make/Model Beginning Meter Serial Number
CANON IRC5840
ADD:
CANON IRC5840
CANON IRC5840
CANON IRC5860
Make/Model Beginning Meter Serial Number
CANON IRC5860
CANON 4745
CANON M525 dw
Make/Model Ending Meter Serial Number Make/Model Ending Meter Serial Number
DELETE:
Amended Billing: ❑ For all serials
❑ For serial(s) I
Additional Provision: All the amended agreement terms described in this document will take effect at the customer's next'
effective billing cycle date. All other terms and conditions specified in original maintenance agreement between the Ray
Morgan Company and Customer remain unchanged.
Signatures:
Customer: r o� W� I
Print Name ',2_�e"A &1�1wgu
By: Approved as to Farm•
Authorized Signer Date
City Attorney
Ray Morgan Company
By:
Authorized Signer Date
V 8.0 2/26/2016
Minimum Volume Per
Minimum Charge Per
Overage/Per Copy Charge
Other
Billing Cycle
Billing Cycle
From:
To:
add pool 7 BW @.00780 includes 19,500 images per month shared Canon IRC 5840 (x3) & Canon IR 5860 (x2) Canon
IR4745
Special Instructions:
add pool 8 COLOR @ .05800 includes 7,000 images per month shared Canon IRC 5840 (x3) & Canon IRC5860 (x2)
add pool 9 BW @.01110 includes 500 images per month Canon M525 dw
Additional Provision: All the amended agreement terms described in this document will take effect at the customer's next'
effective billing cycle date. All other terms and conditions specified in original maintenance agreement between the Ray
Morgan Company and Customer remain unchanged.
Signatures:
Customer: r o� W� I
Print Name ',2_�e"A &1�1wgu
By: Approved as to Farm•
Authorized Signer Date
City Attorney
Ray Morgan Company
By:
Authorized Signer Date
V 8.0 2/26/2016
ca'" 011
Rwe
Date: 9/3/2021
Ray Morgan Company
Technology You Can Trust Customer Excellence Since 1956
Contract # SUHSD
R6 RFP Contract 2020
Admin & Records
Lodi PD
60 Page Per Minute B&W/Color Copier/Printer
135/270 Page Per Minute Scanner (Simpex/Duplex)
200 Sheet Single Pass Duplexing Document Feeder
4GB RAM
®i
250GB HDD
-
10.1" SVGA Full Color Display Panel
1,200 x 1,200 dpi
1,200 Sheet Standard Paper Capacity
i
UFRII/PCL/Adobe P53 Printing
Scan to PDF (Compact, OCR), TIFF, JPEG, Word & PowerPoint
Scan to Email, Folder, USB & FTP
Department Codes & uniFLOW Online Express
Dimensions: (W x D x H): 45.75" x 28.43" x 46.77'
Power Requirements: 120V/11.5A
Main Unit Plug: NEMA 5-15P
W
Item
Cash Price
Qty
Ext. Price
imageRUNNER ADVANCE DX C5860i
$7,660.68
2
$15,321.36
High Cap. Cass. Feed. Unit-Cl
$811.76
0
$0.00
Cassette Feed Unit-AQ1
$721.18
2
$1,442.35
Cabinet Type-V
$214.67
0
$0.00
Paper Deck Unit-171
$1,512.00
0
$0.00
Inner Tray (1st Copy Tray Kit-A1)
$34.67
0
$0.00
Inner Finisher-1-1
$691.96
0
$0.00
Inner 2/3 Hole Puncher-D1
$504.00
0
$0.00
Inner 2way Tray-M1
$70.67
0
$0.00
Staple Finisher-ABI
$1,480.88
2
$2,961.76
Booklet Finisher-AB1
$2,328.78
0
$0.00
Buffer Pass Unit-P1
$226.67
2
$453.33
2/3 Hole Puncher Unit-A1
$590.67
2
$1,181.33
3rd Copy Tray Kit-Al
$46.67
0
$0.00
Super G3 FAX Board AX1
$305.56
2
$611.12
Hardware Subtotal before tax:
$21,971.26
60 Month Lease
$457.66
Maintenance Agreement
Service Rate
Black & White CPC
$0.0068
Color CPC
$0.051
Maintenance includes all parts, labor & toner. Excludes paper & staples.
For any questions please contact Tamara Landa
or rtlandabecker@raymorga,n.com
Becker @ 209.969.3232
Cana"
RW&
Date: 9/3/2021
Ray Morgan Company
Technology You Can Trust Customer Excellence Since 1956
Contract # SUHSD
R6 RFP Contract 2020
SIU & GIU
Lodi PD
40 Page Per Minute B&W/Color Copier/Printer
135/270 Page Per Minute Scanner (Simpex/Duplex)
200 Sheet Single Pass Duplexing Document Feeder
4GB RAM
250GB HDD
10.1" SVGA Full Color Display Panel
1,200 x 1,200 dpi
1,200 Sheet Standard Paper Capacity
n .
UFRII/PCL/Adobe PS3 Printing
Scan to PDF (Compact, OCR), TIFF, JPEG, Word & PowerPoint
Scan to Email, Folder, USB & FTP
Department Codes & uniFLOW Online Express
Dimensions: (W x D x H): 27.95" x 28.43" x 46.77"
Power Requirements: 120V/11.5A
_
Main Unit Plug: NEMA 5-20P
!1
Item
Cash Price
Qty
Ext. Price
imageRUNNER ADVANCE DX C5840i
$5,859.45
2
$11,718.90
High Cap. Cass. Feed. Unit -C1
$811.76
0
$0.00
Cassette Feed Unit-AQ1
$721.18
0
$0.00
Cabinet Type -V
$214.67
1
$214.67
Paper Deck Unit -F1
$1,512.00
0
$0.00
Inner Tray (1st Copy Tray Kit -A1)
$34.67
0
$0.00
Inner Finisher -L1
$691.96
2
$1,383.92
Inner 2/3 Hole Puncher -D1
$504.00
0
$0.00
Inner 2wayTray-Ml
$70.67
0
$0.00
Staple Finisher -ABI
$1,480.88
0
$0.00
Booklet Finisher -ABI
$2,328.78
0
$0.00
Buffer Pass Unit -P1
$226.67
0
$0.00
2/3 Hole Puncher Unit -A1
$590.67
0
$0.00
3rd Copy Tray Kit -A1
$46.67
0
$0.00
Super G3 FAX Board AX1
$305.56
0
$0.00
Hardware Subtotal before tax:
$13,317.49
60 Month Lease
$277.40
Maintenance Agreement
_
Service Rate
Black & White CPC
$0.0079
Color CPC
$0.055
Maintenance includes all parts, labor & toner. Excludes paper & staples.
Canon
RW&
Date: 9/3/2021
Ray Morgan Company
Technology You Can Trust Customer Excellence Since 1956
Contract # SUHSD
R6 RFP Contract 2020
Anima) Control
Lodi PD
40 Page Per Minute B&W/Color Copier/Printer
135/270 Page Per Minute Scanner (Simpex/Duplex)
i
200 Sheet Single Pass Duplexing Document Feeder
L
4GB RAM
250GB HDD
10.1" SVGA Full Color Display Panel
1,200 x 1,200 dpi
1,200 Sheet Standard Paper Capacity
UFRII/PCL/Adobe PS3 Printing
Scan to PDF (Compact, OCR), TIFF, JPEG, Word & PowerPoint
Scan to Email, Folder, USB & FTP
Department Codes & uniFLOW Online Express
Dimensions: (W x D x H): 27.95" x 28.43" x 46.77"
Power Requirements: 120V/11.SA
Main Unit Plug: NEMA 5-20P
M
dim -
Item
Cash Price
Qty Ext. Price
imageRUNNER ADVANCE DX C5840i
$5,859.45
1 $5,859.45
High Cap. Cass. Feed. Unit -C1
$811.76
0 $0.00
Cassette Feed Unit-AQ1
$721.18
0 $0.00
Cabinet Type -V
$214.67
1 $214.67
Paper Deck Unit -F1
$1,512.00
0 $0.00
Inner Tray (1st Copy Tray Kit -A1)
$34.67
0 $0.00
Inner Finisher -1-1
$691.96
0 $0.00
Inner 2/3 Hole Puncher -D1
$504.00
0 $0.00
Inner 2way Tray -M1
$70.67
0 $0.00
Staple Finisher-AB1
$1,480.88
0 $0.00
Booklet Finisher-AB1
$2,328.78
0 $0.00
Buffer Pass Unit -P1
$226.67
0 $0.00
2/3 Hole Puncher Unit -A1
$590.67
0 $0.00
3rd Copy Tray Kit -A1
$46.67
0 $0.00
Super G3 FAX Board AXI
$305.56
1 $305.56
Hardware Subtotal before tax: $6,379.68
60 Month Lease
$132.89
Maintenance Agreement
Service Rate
Black & White CPC
$0.0079
Color CPC
$0.055
Maintenance includes all parts, labor & toner. Excludes paper & staples.
canon
R)r&
Date: 9/3/2021
Ray Morgan Company
Technology You Can Trust Customer Fxcellence Since 1956
Jail Dispatch
Expires: 6/30/2021
45 Page Per Minute B&W Copier/Printer
70/26 Page Per Minute Scanner (Simpex/Duplex)
50 Sheet Duplexing Automatic Document Feeder
1GB RAM
—
5" Color Display Panel
-
600 x 600 dpi
650 Sheet Standard Paper Capacity
UFRII/PCL/Adobe PS3 Printing
Scan to PDF (Compact, OCR), TIFF, JPEG, Word & PowerPoint
Scan to Email, Folder, USB & FTP
Canon
Department Codes & Universal Login Manager
Dimensions: (W x D x H): 19.5" x 35.7" x 28.6"
Power Requirements: 120V/10.4A
Main Unit Plug: NEMA 5-15P
Item
Cash Price
Qty Ext. Price
imageCLASS MF525dw
$1,923.74
1 $1,923.74
Paper Feeder PF-C1
$252.17
0 $0.00
Control I/F Kit-C1
$47.75
0 $0.00
Cabinet Type-S
$348.83
0 $0.00
Barcode Printing Kit-E1
$537.19
0 $0.00
Hardware Subtotal before tax:
$1,923.74
Canon
RAV
Date: 9/3/2021
Ray Morgan Company
Technology You Can Trust CustomerfxcellenceSince 1956
Contract # SUHSD
R6 RFP Contract 2020
Mail Room
Lodi PD
45 Page Per Minute B&W Copier/Printer
135/270 Page Per Minute Scanner (Simpex/Duplex)
1 w
200 Sheet Single Pass Duplexing Document Feeder
3GB RAM
i
®'
25OGB HDD
10.1" SVGA Full Color Display Panel
d
1,200 x 1,200 dpi
1,180 Sheet Standard Paper Capacity
UFRII/PCL/Adobe PS3 Printing
-
Scan to PDF (Compact, OCR), TIFF, JPEG, Word & PowerPoint
Scan to Email, Folder, USB & FTP
Department Codes & Universal Login Manager
Dimensions: (W x D x H): 24" x 28.5" x 46.97"
Power Requirements: 120W10.4A
-
Main Unit Plug: NEMA 5-15P 1
Item
Cash Price
Qty
Ext. Price
imageRUNNER ADVANCE DX 4745i
$4,015.77
1
$4,015.77
High Capacity Cassette Feeding Unit -B1
$945.00
0
$0.00
Cassette Feeding Unit -ANI
$751.11
0
$0.00
Cabinet Type -Q
$142.80
1
$142.80
Paper Deck Unit -Fl
$1,296.00
0
$0.00
FL Cassette-BC1(replacement for cassette 1)
$67.78
0
$0.00
FL Cassette-BD1(replacement for cassette 2, 3, 4)
$67.78
0
$0.00
Envelope Feeder Attachment -D1
$125.70
0
$0.00
Inner 2Way Tray -1-1
$56.47
0
$0.00
Inner Finisher -J1
$678.89
0
$0.00
Inner 2/3 Hole Puncher -Cl
$420.00
0
$0.00
Staple Finisher -Y1
$1,480.88
0
$0.00
Booklet Finisher-YI
$2,328.78
0
$0.00
Buffer Pass Unit -N1
$188.89
0
$0.00
2/3 Hole Puncher Unit -A1
$492.22
0
$0.00
Utility Tray -81
$42.67
0
$0.00
USB Keyboard (Cherry)
$104.00
0
$0.00
Super G3 FAX Board-AS2
$544.00
0
$0.00
Super G3 2nd Line Fax Board-AS2
$366.67
0
$0.00
Super G3 3rd/4th Line Fax Board-AS2
$732.64
0
$0.00
Hardware Subtotal before tax:
$4,158.57
Ray Morgan Company 855 Pei formance Drive, Stockton, CA 95206
• SIU
• GIU
• Records
• Admin
• Animal Control
• Mail Room
• Jail/Dispatch
Subtotal: $47,750.75
Tax @ 8.25%: 3,939.44
Total: $51,690.19
City of Lodi Police Department
New System Deployment
(1) Canon IR C5840 - $6,658.75
(1) Canon IR C5840 - $6,658.75
(1) Canon IR C5860 - $10,985.63
(1) Canon IR C5860 - $10,985.63
(1) Canon IR C5840 - $6,379.68
(1) Canon IR 4745 - $4,15 8.57
(1) Canon iC MF525dw - $1,923.74
SUHSD R6 RFP CONTRACT 2020
%aeara 4W4 9M&
Major Account executive
Ray Morgan Company
209 969 3232
tlandabecker c_r raymora_ an.com
9/28/2021
EXHIBIT C
NOTE. The City of Lodi is now using the online insurance program PINS Advantage. Once you have been awarded a
contract you will receive an email from the City's online insurance program requesting you to forward the email to your
insurance provider(s) to submit the required insurance documentation electronically
Insurance Requirements for Most Contracts
(Not construction or requiring professional liability)
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages
to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the
Contractor, his agents, representatives, employees or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than
$2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto or if Contractor has no owned autos, then hired, and non -
owned autos with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit
of no less than $1,000,000 per accident for bodily injury or disease.
Other Insurance Provisions:
(a) Additional Named Insured Status
The City of Lodi, its elected and appointed boards, commissions, officers, agents, employees, and volunteers are to be covered
as additional insureds on the CGL and auto policy with respect to liability arising out of work or operations performed by or on
behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General
liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form
CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a
later edition is used
(b) Primary and Non -Contributory Insurance Endorsement
The limits of insurance coverage required may be satisfied by a combination of primary and umbrella or excess insurance. For
any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG
20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained
by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute
with it.
(c) Waiver of Subrogation Contractor hereby grants to City of Lodi a waiver of any right to subrogation which any insurer of said
Contractor may acquire against the City of Lodi by virtue of the payment of any loss under such insurance. Contractor agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether
or not the City of Lodi has received a waiver of subrogation endorsement from the insurer
NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) and (c) above: 221 West Pine Street,
Lodi, California, 95240; (2) The insurance certificate must state, on its face or as an endorsement, a description of therp oiect
that it is insuring.
(d) Severability of Interest Clause
The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to
increase the limit of the company's liability under the Contractors commercial general liability and automobile liability policies.
(e) Notice of Cancellation or Change in Coverage Endorsement
This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such
cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St., Lodi, CA 95240.
Page 1 1 of 2 pages I
Risk: rev. 3/1/2018
(f) Continuity of Coverage
All policies shall be in effect on or before the first day of the Term of this Agreement. At least thirty (30) days prior to the expiration
of each insurance policy, Contractor shall furnish a certificate(s) showing that a new or extended policy has been obtained which
meets the minimum requirements of this Agreement. Contractor shall provide proof of continuing insurance on at least an annual
basis during the Term. If Contractor's insurance lapses or is discontinued for any reason, Contractor shall immediately notify the
City and immediately obtain replacement insurance. Contractor agrees and stipulates that any insurance coverage provided to the
City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or
statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.).
(g) Failure to Comply
If Contractor fails or refuses to obtain and maintain the required insurance, or fails to provide proof of coverage, the City may obtain
the insurance. Contractor shall reimburse the City for premiums paid, with interest on the premium paid by the City at the maximum
allowable legal rate then in effect in California. The City shall notify Contractor of such payment of premiums within thirty (30) days
of payment stating the amount paid, the name(s) of the insurer(s), and rate of interest. Contractor shall pay such reimbursement
and interest on the first (1st) day of the month following the City's notice. Notwithstanding any other provision of this Agreement,
if Contractor fails or refuses to obtain or maintain insurance as required by this agreement, or fails to provide proof of insurance,
the City may terminate this Agreement upon such breach. Upon such termination, Contractor shall immediately cease use of the
Site or facilities and commence and diligently pursue the removal of any and all of its personal property from the site or facilities.
(h) Verification of Coverage
Consultant shall furnish the City with a copy of the policy declaration and endorsement page(s), original certificates and
amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates
and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to
require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at
any time. Failure to exercise this right shall not constitute a waiver of the City's right to exercise after the effective
date.
(i) Self -Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to provide proof of ability
to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall
provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Q) Insurance Limits
The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's officers, employees, agents,
representatives or subcontractors. Contractor's obligation to defend, indemnify and hold the City and its officers, officials,
employees, agents and volunteers harmless under the provisions of this paragraph is not limited to or restricted by any requirement
in the Agreement for Contractor to procure and maintain a policy of insurance.
(k) Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and
Consultant shall ensure that City is an additional insured on insurance required from subcontractors
(1) Qualified Insurers)
All insurance required by the terms of this Agreement must be provided by insurers licensed to do business in the State of
California which are rated at least "A-, VI" by the AM Best Ratings Guide, and which are acceptable to the City. Non -admitted
surplus lines carriers may be accepted provided they are included on the most recent list of California eligible surplus lines
insurers (LESLI list) and otherwise meet City requirements.
Page 2 1 of 2 pages I Risk: rev. 3/1/2018
RESOLUTION NO. 2022-126
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AMENDMENT TO AGREEMENT WITH
RAY MORGAN COMPANY, OF CHICO, FOR CITY-WIDE COPIER
MAINTENANCE; AND APPROVING PURCHASE OF NEW EQUIPMENT
WHEREAS, the City of Lodi entered into a master copier maintenance agreement with
Ray Morgan Company in 2013; and
WHEREAS, the Lodi Police Department is in a month-to-month lease and maintenance
agreement with Ricoh, and the five-year agreement concluded in May 2021; and
WHEREAS, current machines leased through Ricoh are at end of life, causing
downtime, increased service calls for repairs, and delayed repairs due to unavailable
replacement parts; and
WHEREAS, the Police Department is requesting approval of the amendment to the
agreement under the Shasta Union High School District Contract No. A77-2031, which is a
publicly -bid contract already in existence and allowable under Lodi Municipal Code 3.20.045
State and Local Agency Contracts, and that Council also approve the purchase of new
equipment with pricing set under the same agreement, in the amount of $51,690.19.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute an amendment to the agreement with Ray Morgan
Company, of Chico, California, for City-wide copier maintenance, in the amount of $30,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve the
purchase of new equipment an amount not to exceed $51,691; and
BE IT FURTHER RESOLVED that if funds are not expended by the end of Fiscal Year
2022, funding will roll forward to the next fiscal year.
Date: May 18, 2022
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I hereby certify that Resolution No. 2022-126 was passed and adopted by the Lodi City
Council in a regular meeting held May 18, 2022, by the following vote:
AYES: COUNCIL MEMBERS — Hothi, Khan, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Kuehne
ABSTAIN: COUNCIL MEMBERS — None
OLIVIA NASHED
City Clerk
2022-126