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HomeMy WebLinkAboutMinutes - May 17, 2022 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, MAY 17, 2022 An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, May 17, 2022, commencing at 7:00 a.m. Present: Council Member Khan, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Absent: Council Member Kuehne Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Nashed Deputy City Manager Andrew Keys provided a PowerPoint presentation regarding Fiscal Year 2022/23 budget Special Revenue, Capital Outlay, and Vehicle/Equipment Replacement funds. Specific topics of discussion included overview; Streets overview, revenue highlights, expenditure highlights, Capital projects, and vehicle/equipment requests; Community Development overview, revenue highlights, expenditure highlights, and key inputs; Parks, Recreation & Cultural Services overview, revenue highlights, expenditure highlights, and personnel requests; Library overview, revenue highlights, and expenditure highlights; Capital Outlay overview, revenue, and additions to CIP program; Parks Capital prior year allocations; and Vehicle & Equipment Replacement overview, revenue, expenditure, and fund. None. No action was taken by the City Council. The meeting was adjourned at 7:56 a.m. A.Call to Order / Roll Call B.Topics B-1 Receive Presentation Regarding Fiscal Year 2022/23 Special Revenue, Capital Outlay and Vehicle/Equipment Replacement Funds (ISD) C.Comments by Public on Non-Agenda Items THE TIME ALLOWED PER NON-AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES. D.Adjournment ATTEST: Olivia Nashed City Clerk 1 Fiscal Year 2022/23 Budget Special Revenue Funds Presented by Andrew Keys, Deputy City Manager Overview •Special Revenue Funds •Streets •Community Development •Parks, Recreation and Cultural Services •Library •Capital Outlay •Vehicle/Equipment Replacement 2 Streets Overview 3 Estimated 2020-21 2021-22 2022-23 Streets Fund Actual Actuals Budget Fund Balance Beginning Fund Balance 7,443,993 8,835,293 8,875,043 Revenues 9,393,628 9,009,290 7,956,950 Expenditures 8,002,329 8,969,540 6,916,570 Net Difference (Revenues Less Expenditures)1,391,299 39,750 1,040,380 Restricted Fund Balance 298,541 327,977 327,977 Ending Fund Balance Unreserved 8,536,752 8,547,066 9,587,446 Fund Balance as a percentage of revenue:91%95%120% Estimate Changes in Fund Balance For the Fiscal Year Ended June 30, 2023 With Actuals for FY2020-21 and Year End Estimates for FY2021-22 •Revenues are $1,052,340 lower than FY 2021/22 estimated actuals •Federal Grants -$639,930 lower (project related) •Measure K -$547,530 lower (project related) •Development Impact Fees -$385,870 higher •Gas Taxes –$621,540 higher •State Grants -$705,000 lower •Transfer In -$262,000 lower (General Fund 1 time/ARPA) Streets Revenue Highlights 4 Streets Expenditure Highlights •Expenses are $2,052,970 lower than FY 2021/22 estimated actuals •Salary & benefits -$550,280 higher (3 positions added mid-year) •Supplies & Services -$142,560 higher •Transfer Out -$76,080 higher (cost of services) •Capital projects & equipment -$2,847,730 lower 5 •Lower Sacramento Rd Improvements -$1,500,000 •Lodi Ave Signal Coordination -$160,000 •Signal Preventative Maintenance -$150,000 •Annual Pavement Maintenance -$100,000 •Annual Street Striping -$80,000 •Sidewalk Repair -$70,000 •Pavement Crack Seal -$50,000 •Ham/Elm Signal Modification -$40,000 •Concrete Paver Maintenance -$30,000 •Downtown Concrete Cleaning -$25,000 •Reverse Frontage Wall Repair -$25,000 •Project Planning -$25,000 Streets Capital Projects Additions to the CIP Program for FY 23 $2,255,000 6 Streets Vehicle & Equipment Requests $550,000 •Replace heavy-duty dump truck -$150,000 •New street sweeper -$350,000 •Replace large format printer for sign shop -$50,000 7 8 Community Development Overview Estimated 2020-21 2021-22 2022-23 Community Development Actual Actuals Budget Fund Balance Beginning Fund Balance 4,668,892 6,699,060 6,829,660 Revenues 4,388,546 3,075,810 3,142,350 Expenditures 2,358,378 2,945,210 3,696,690 Net Difference (Revenues Less Expenditures)2,030,168 130,600 (554,340) Restricted Fund Balance 314,969 348,732 348,732 Ending Fund Balance Unreserved 6,384,091 6,480,929 5,926,589 Fund Balance as a percentage of revenue:145%211%189% Estimate Changes in Fund Balance For the Fiscal Year Ended June 30, 2023 With Actuals for FY2020-21 and Year End Estimates for FY2021-22 •Revenues are $66,540 higher than FY 2021/22 estimated actuals •Building Permit fees -$110,740 higher •Plan Check Fees -$40,000 higher •Federal Grants -$45,180 lower (Brownfield grant program) Community Development Revenue Highlights 9 •Expenses are $751,480 higher than FY 2021/22 estimated actuals •Salary & benefits -$532,730 higher 2 positions added at mid-year; 3 additional positions requested FY 23 •Supplies, materials & services -$60,470 higher •Transfer Out -$149,560 higher –Cost of Services Community Development Expenditure Highlights 10 •Staffing requests: Community Development Key Inputs Job Title +/- Administrative Assistant +1 Administrative Clerk -1 CDD Program Specialist +1 Building Inspector I +1 Net Increase +3 11 12 Parks, Recreation & Cultural Services Overview Estimated 2020-21 2021-22 2022-23 Parks, Recreation & Cultural Services Fund Actual Actuals Budget Fund Balance Beginning Fund Balance 1,224,943 1,564,318 2,052,508 Revenues 6,522,204 9,994,320 8,186,200 Expenditures 6,182,829 9,506,130 8,186,200 Net Difference (Revenues Less Expenditures)339,375 488,190 - Restricted Fund Balance 547,313 603,743 603,743 Ending Fund Balance Unreserved 1,017,005 1,448,765 1,448,765 Fund Balance as a percentage of revenue:16%14%18% Estimate Changes in Fund Balance For the Fiscal Year Ended June 30, 2023 With Actuals for FY2020-21 and Year End Estimates for FY2021-22 •Revenues are $1,808,120 lower than FY 2021/22 estimated actuals •Charges for Services -$875,390 higher •Program Fees were down in FY 21 due to COVID closures •Parks and HSS Rental Income -$231,300 higher •Rental Income was down last year due to COVID •Operating Transfer In -$2,242,420 lower •Mid-year ARPA adjustment •Measure L operational support increase: $302,870 Parks, Recreation & Cultural Services Revenue Highlights 13 •Expenses are $1,459,630 lower than FY 2020/21 estimated actuals •Salaries & Benefits-$360,000 higher •2 positions approved at mid-year; request for 0.6 positions in FY 23 •Part -time minimum wage increase •Supplies and Services -$224,160 higher •Programs ramping up post-Covid •Transfers Out -$1,947,520 lower •No transfer to capital ($1.5m lower) •Lower debt service ($220k) •Lower cost of services (179k) Parks, Recreation & Cultural Services Expenditure Highlights 14 Parks, Recreation & Cultural Services Personnel requests Job Title +/- Management Analyst -0.4 Administrative Analyst +1 Net Increase +0.6 15 Library Overview 16 Estimated 2020-21 2021-22 2022-23 Library Fund Actual Actuals Budget Fund Balance Beginning Fund Balance 696,101 955,050 1,144,080 Revenues 1,518,218 1,719,140 2,167,160 Expenditures 1,259,269 1,530,110 2,623,170 Net Difference (Revenues Less Expenditures)258,949 189,030 (456,010) Restricted Fund Balance 177,606 193,167 193,167 Ending Fund Balance Unreserved 777,444 950,913 494,903 Fund Balance as a percentage of revenue:51%55%23% Estimate Changes in Fund Balance For the Fiscal Year Ended June 30, 2023 With Actuals for FY2020-21 and Year End Estimates for FY2021-22 •Revenues are $448,020 higher than FY 2021/22 estimated actuals •Operating Transfer In -$477,560 higher •Public Benefits funding for lighting project •Use of fund balance for roof project •Literacy Grant -$22,130 lower •Additional grant funds were received in FY22 •Measure L operational support increase: $119,140 Library Revenue Highlights 17 •Expenses are $1,093,060 higher than FY 2021/22 estimated actuals •Salaries & Benefits -$280,520 higher •Part -time Salary -$138,850 higher •Supplies and Services -$160,950 higher •Books and periodicals -$35,000 higher •Automation and technology equipment -$114,210 higher •Transfers Out -$289,100 higher •$300,000 from fund balance to Library Capital •Capital Projects -$399,000 higher •LED Lighting System $120,000 •Sloped roof repair $300,000 Library Expenditure Highlights 18 Capital Outlay Overview Estimated 2020-21 2021-22 2022-23 Capital Outlay Fund Actual Actuals Budget Fund Balance Beginning Fund Balance 6,190,197 9,184,310 7,395,870 Revenues 3,702,178 15,534,390 3,453,400 Expenditures 708,065 17,322,830 5,077,500 Net Difference (Revenues Less Expenditures)2,994,113 (1,788,440) (1,624,100) Restricted Fund Balance - - Ending Fund Balance Unreserved 9,184,310 7,395,870 5,771,770 * FY 22 estimates includes recent ARPA and General Fund surplus budget allocations Estimate Changes in Fund Balance For the Fiscal Year Ended June 30, 2023 With Actuals for FY2020-21 and Year End Estimates for FY2021-22 19 Capital Outlay Capital Outlay Fund is a grouping of funds for the purpose of managing governmental-type capital projects. These are kept separate from day-to-day operating funds. They consist of: •General Fund Capital •Parks Capital •Developer Impact Fee Capital for Police, Fire, Parks, General Facilities, Neighborhood Parks and Art in Public Places 20 Capital Outlay Revenue $3,453,400 •Developer Impact Fees: $2,618,400 •Transfer from General Fund: $435,000 for General Projects •Transfer from Measure L: $400,000 for Parks Projects •Note: New bond proceeds have not been programmed in the FY 2022-23 budget but will be recommended for allocation as contracts are considered for the animal shelter or other approved projects. 21 Capital Outlay Additions to the CIP Program for FY 23 $5,072,500 •General Fund Capital •New animal shelter -$1,100,000 •Police shooting range remodel -$250,000 •Fire Station #4 stucco repair -$150,000 •Video surveillance expansion -$125,000 •Council Chamber remodel -$100,000 •City Hall HVAC cleaning -$50,000 •Miscellaneous projects -$25,000 •Card access system -$20,000 22 •Parks Capital •Tree trimming -$200,000 •Peterson Park improvements -$60,000 •Hutchins Street Square tripping hazards -$50,000 •Impact Fee Capital •DeBenedetti Park development -$2,930,000 •Hutchins Street bike rack art -$9,500 •Storm drain art -$3,000 Capital Outlay Additions to the CIP Program for FY 23 $5,072,500 23 Parks Capital Prior Year Allocations •Parks has receive an influx of capital funding in FY 22 through the General Fund. Major projects include: •These projects will roll forward into FY 23 24 Lodi Lake Southside Improvements 2,400,000 Peterson Park Playground Equip Repl 348,000 Salas Parking Lot Overlay 1,300,000 Katzakian Park Playground Equip Repl 348,000 Zupo Field Improvements 1,155,000 Legion Park Comm Room 295,000 Grape Bowl Turf Replace 880,000 Park Facility Demolitions 250,000 DeBenedetti Park - Cricket Sports Lighting 600,000 Hale Park Tot Lot Playground Equip Repl 193,000 HSS Pool Climate Control 425,000 Park Tree Trimming 180,000 HSS Roof Phase 1 420,000 Blakely Sports Fields 150,000 Legion Playground Equip 378,000 Beckman/Vinewood Dog Pks 100,000 English Oaks Park Playground Equip Repl 363,000 Vehicle & Equipment Replacement Overview Estimated 2020-21 2021-22 2022-23 Vehicle & Equipment Replacement Funds Actual Actuals Budget Fund Balance Beginning Fund Balance 2,861,684 1,900,108 1,853,848 Revenues 904,808 4,074,330 2,821,700 Expenditures 1,866,383 4,120,590 1,452,770 Net Difference (Revenues Less Expenditures)(961,575) (46,260) 1,368,930 Restricted Fund Balance - - - Ending Fund Balance Unreserved 1,900,108 1,853,848 3,222,778 * FY 22 includes recently adopted General Fund surplus alloctions Estimate Changes in Fund Balance For the Fiscal Year Ended June 30, 2023 With Actuals for FY2020-21 and Year End Estimates for FY2021-22 25 Vehicle and Equipment Replacement Fund is a grouping of funds for the purpose of managing the replacement of items costing more than $10,000 for governmental departments. These are kept separate from day-to-day operating funds. They consist of: •Equipment replacement for Police, Fire, Public Works (Engineering, Facilities), Community Development, Parks and Community Improvement •Information Technology replacement •Vehicle replacement -Police, Fire, Public Works (Engineering, Facilities), Community Development, Parks and Community Improvement Vehicle & Equipment Replacement 26 Revenues for replacement funds come 100% as transfers from operating accounts. For FY 23, they are as follows: •Equipment replacements: $400,000 •Vehicle replacements: $1,813,300 •Information Technology replacements: $608,400 Vehicle & Equipment Replacement Revenue $2,821,700 27 •Police •Replace 4 patrol vehicles -$280,000 •Replace 3 unmarked vehicles -$135,000 •New Animal Services truck -$125,000 •New van for Mobile Field Force and SWAT –$70,000 •Replace 5 police vehicle computers -$20,000 •Public Works •Replace truck for inspector -$45,000 •Community Development •New truck for added Building Inspector -$45,000 Vehicle & Equipment Replacement Expenditure $1,452,770 28 •Parks •Replace truckster with spray rig -$67,500 •New truckster with topspreader -$48,500 •Replace ground mower -$36,770 •Replace 2 walk-behind mowers -$29,000 •New trailer -$22,500 •Information Technology •Network refresh switches and storage area network array -$386,000 •Staff desktop/laptop replacements -$142,500 Vehicle & Equipment Replacement Expenditure $1,452,770 29 Vehicle Replacement Fund Vehicle Replacement Funds FY 23 Straight Line Depreciation Requirement FY 23 Recommended Funding Annual Funding Surplus/(Shortage) Comm. Dev.$4,570 $45,000 $40,430 Fire Dept.$216,051 $400,000 $183,949 Community Imp.$3,328 $0 ($3,328) Police Dept.$279,508 $1,260,000 $980,492 PRCS $36,056 $88,300 $52,244 PW-GF $15,345 $20,000 $4,655 Grand Total $554,858 $1,813,300 $1,258,442 *PRCS straight line depreciation reduced as compared to FY 22 due to reclassification of some items as equipment, following an inventory review. Vehicle Replacement Funds 6/30/22 YE Est Fund Bal 2022/23 Proj Rev 2022/23 Est Exp 6/30/23 YE Est Fund Bal Fund Target* Over/(Under) Target Comm. Dev.90,788 45,000 45,000 90,788 48,846 41,942 Fire Dept.-164,860 400,000 0 235,140 1,379,098 (1,143,958) Community Imp.82,500 0 0 82,500 45,967 31,670 Police Dept.1,091,436 1,260,000 610,000 1,741,436 1,891,045 (149,609) PRCS 359,012 88,300 116,000 331,312 893,728 (586,987) PW-GF 80,144 20,000 45,000 55,144 168,111 (112,967) Grand Total 1,539,020 1,813,300 816,000 2,536,320 4,426,795 (1,919,909) *Fund Target is the straight line depreciation value of vehicle stock that should be set aside for future replacements using Fleet Services estimated useful life expectancies by vehicle type. 30 31 Questions?