HomeMy WebLinkAboutAgenda Report - May 4, 2022 C-04CITY OF
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COUNCIL COMMUNICATION
AGENDA ITEM Cm4
AGENDA TITLE: Adopt Resolution Awarding Contract for 2021/2022 Pavement Resurfacing Project,
Various Locations, to American Pavement Systems, Inc., of Modesto ($1,198,240),
Authorizing City Manager to Execute Change Orders ($100,000), and Appropriating
Funds ($178,240)
MEETING DATE:
PREPARED BY:
May 4, 2022
Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2021/22 Pavement Resurfacing
Project, Various Locations, to American Paving Systems, Inc., of
Modesto, in the amount of $1,198,240, authorizing City Manager
to execute change orders in an amount not -to -exceed $100,000, and appropriating funds in the amount
of $178,240.
BACKGROUND INFORMATION: This pavement resurfacing project includes the application of
rubberized asphalt cape seal and fiberized slurry seal. The project
limits will include various streets throughout the City, as shown on
Exhibit A.
The rubberized asphalt cape seal is a two -layer system of a rubberized chip seal on the bottom, with a
fiberized slurry seal (slurry seal with strands of glass fiber added) on top. The rubberized cape seal will
be applied to streets with more surface defects, while only one layer of fiberized slurry seal will be applied
to those streets with fewer surface defects.
Specifications for this project were approved on March 2, 2022. The City received the following three
bids for this project on April 6, 2022:
Bidder
Engineer's Estimate
American Pavement Systems
VSS International
Doolittle Construction., LLC
Location
Modesto
West Sacramento
Snoqualie, WA
Bid
$ 1,196,050.00
$ 1,198,240.00
$ 1,288,120.00
$ 1,390,323.00
Above/(Below)
Estimate
$ 2,190.00
$ 92,070.00
$ 194,273.00
Staff recommends awarding contract for 2021/22 Pavement Resurfacing Project, Various Locations, to
American Paving Systems, Inc., of Modesto, in the amount of $1,198,240.00, authorizing City Manager to
execute change orders in an amount not -to -exceed $100,000, and appropriating funds in the amount of
$178,240.
APPROVED: Steve SchWabaUer
Stephen Schwabauer, City Manager
KAWP\PROJECTS\STREETS\2021 Pavement Resurfacing\CAward doc
4/11/2022
Adopt Resolution Awarding Contract for 2021/2022 Pavement Resurfacing Project, Various Locations, to American Pavement Systems, Inc., of Modesto
($1,198,240), Authorizing City Manager to Execute Change Orders ($100,000), and Appropriating Funds ($178,240)
May 4, 2022
Page 2
FISCAL IMPACT: By investing in the recommended maintenance project, significant capital
dollars will be saved by extending the useful life of the pavement and
foregoing costlier pavement reconstruction. This project does not impact
the General Fund.
FUNDING AVAILABLE: Budgeted Fiscal Year 2021/22:
PWST-22002 $1,220,000
Requested Appropriation:
Senate Bill 1 Gas Tax (30499000.77020) $ 178,240
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/AB/CD
Attachments
cc: Utility Superintendent
K:\WP\PROJECTS\STREETS\2021 Pavement Resurfacing\CAward.doc 4/11/2022
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2021/2022 PAVEMENT RESURFACING PROJECT
VARIOUS LOCATIONS CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," AMERICAN PAVEMENT SYSTEMS, INC., a California corporation,
herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
Certifications and Forms
General Provisions
Federal Requirements
Special Provisions
Bid Proposal
Contract
Contract Bonds
Federal Minimum Wage Rates
Plans
Addenda
The 2018 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
City of Lodi Construction Specifications
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE 11 - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
CONTRACT 4.1 04/11/22
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
The work consists of rehabilitating approximately 129,000 square yards of asphalt concrete
pavement with fiberized slurry seal, asphalt rubber chip seal, and other incidental and related
work, all as described in the specifications for the above project.
For additional bid item descriptions refer to Section 6-07 "Description of Bid Items".
CONTRACT ITEMS
Item
Description
Qty
Unit
Unit Price
$ 87,000.00
Total
$ 87,000.00
1
Mobilization, Traffic Control,
1
LS
and Construction Notification
_
$ 428,400.00
$ 15,000.00
2
Pavement Repair
68,000
SF
$ 6.30
3
Pavement Repair at Manholes
10
EA
$ 1,500.00
or Water Valves
4
Rubberized Chip Seal
78,000
SY
$ 4.40
$ 343,200.00
5
Fiberized Slurry Seal, Type II
129,000
SY
$ 2.16
$ 278,640.00
6
Stripinq
1
LS
$ 46,000.00
$ 46,000.00
TOTAL $ 1,198,240.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
CONTRACT 4.2 04/11/22
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 60 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following:
No contractor or subcontractor may be listed on a bid proposal for a public works project
unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5 [with limited exceptions from this requirement for bid purposes only
under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By:
Title
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
OLIVIA NASHED
City Clerk
(CORPORATE SEAL) Approved As To Form:
JANICE D. MAGDICH
City Attorney
CONTRACT 4.3 04/11/22
Capital Improvement Plan
FY 2021-2022
Project Title:
2022 Pavement Resurfacing Project
I Munis Project Code: PWST-22002
#176
Section I: Description
District Nos:
Citywide Project Length
Priority
Resurfacing streets with rubberized cape seal and slurry seal on various street throughout the City. The project also include some pavement repair.
Justification/factor driving project
This project will prolong existing pavement life for 5 to 10 years.
Additional Information
Section II: Estimated Project Costs
Expenditure
Prior Years FY 20121
FY 21122 FY 22123
FY 23124 FY 24125 FY 25126
Future Yrs
Total
Estimate
Budget
Internal Staff
$ -
$ 20,000
$
20,000
Contracts
$ -
$ 1,378,240
$
1,378,240
Total Capital Costs
$ - $ -
$ 1,398,240 $ -
$ - $ - $ -
$ -
$
1,398,240
Section III: Funding Sources/Methods of Financing
Funding Source(s)
Prior Years FY 20121
FY 21122 FY 22123
FY 23124 FY 24125
FY 25126
Future Yrs
Total
Estimate
Budget
304 - Gas Tax 2031
$ -
$ 1,398,240
$
1,398,240
Total Project Financing
$ - $ -
$ 1,398,240 $ -
$ - $ -
$ -
$ -
$
1,398,240
Section IV
Operating Budget Impact
Operating Cost or (savings)
Prior Years FY 20121
FY 21122 FY 22123
FY 23124 FY 24125
FY 25126
Future Yrs
Total
Estimate
Budget
Personnel
$ -
$
-
Other Operating Costs
$ -
$
-
Total Operating Impact
$ - $ -
$ - $ -
$ - $ -
$ -
$ -
$
-
RESOLUTION NO. 2022-107
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING A CONTRACT
FOR THE 2021/22 PAVEMENT RESURFACING PROJECT, VARIOUS
LOCATIONS, TO AMERICAN PAVEMENT SYSTEMS, INC., OF MODESTO;
AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS; AND
FURTHER APPROPRIATING FUNDS
WHEREAS, on March 2, 2022, the Council approved plans and specifications for the
2021/22 Pavement Resurfacing Project, Various Locations; and
WHEREAS, the City received the following three bids on April 6, 2022:
Above/(Below)
Bidder Location Bid Engineer's Estimate
American Pavement Systems Modesto $ 1,198,240 $ 2,190
VSS International West Sacramento $ 1,288,120 $ 92,070
Doolittle Construction., LLC Snoqualie, WA $ 1,390,323 $ 194,273
WHEREAS, staff recommends awarding the contract for the 2021/22 Pavement
Resurfacing Project, Various Locations, to American Paving Systems, Inc., of Modesto, in the
amount of $1,198,240; and
WHEREAS, staff further recommends authorizing the City Manager to execute change
orders in an amount not to exceed $100,000; and
WHEREAS, staff further recommends appropriating funds in the amount of $178,240
from Senate Bill 1 Gas Tax (30499000.77020).
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the 2021/22 Pavement Resurfacing Project, Various Locations, to American
Paving Systems, Inc., of Modesto, California, in the amount of $1,198,240; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $100,000;
and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds
in the amount of $178,240 as set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: May 4, 2022
I hereby certify that Resolution No. 2022-107 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 4, 2022 by the following votes:
AYES: COUNCIL MEMBERS — Khan, Kuehne, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hothi
ABSTAIN: COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2022-107