HomeMy WebLinkAboutAgenda Report - April 20, 2022 C-22CITY OF
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COUNCIL COMMUNICATION
AGENDA ITEM Co22
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Waive the Bid Process, Utilize the Houston -
Galveston Area Council Contract HGAC FS 12-19, and Award a Purchase Order to
Golden State Fire Apparatus Inc., of Sacramento, for the Purchase of a Pierce Enforcer
107' Tiller and Appropriate ($1,760,000)
MEETING DATE: April 20, 2022
PREPARED BY: Fire Chief
RECOMMENDED ACTION= Adopt resolution authorizing City Manager to waive the bid process, utilize
the Houston -Galveston Area Council Contract HGAC FS 12-19, and award
a purchase order to Golden State Fire Apparatus Inc., of Sacramento, for
the purchase of a Pierce Enforcer 107' Tiller and appropriate ($1,760,000)
BACKGROUND INFORMATION: The Lodi Fire Department (LFD) currently has two tiller trucks. One in front-
line service and one reserve. The reserve truck, a 2001 American LaFrance
1 00'tiller has reached the end of its useful life as a ladder truck. At this time
staff recommends keeping the reserve apparatus in its fleet to explore the
potential of using it to replace a USAR trailer as well as the hazmat van. This would be a significant cost savings.
If the reserve apparatus is unable to be reconfigured, it will be disposed of in accordance to City policy.
In anticipation of a 7% price increase, LFD recommends making this purchase now to guarantee a lower
purchase price. It is anticipated that this tiller truck will cost approximately $1.6 million if purchased prior to May
1, 2022. Staff recommends a 10% contingency while the specifications are being finalized. Current lead time on
a tiller truck purchase is two years for delivery. With further price increases coming, staff recommends making
this purchase immediately for the best value.
Staff has spent considerable time comparing different purchasing options and pricing. HGAC is a public
agency available nationwide that establishes competitively priced contracts for goods and services. All
contracts available have been awarded by a public competitive bid process compliant with state statutes.
Utilizing the HGAC contract provides the best pricing and is the contract that was utilized for our last engine
purchase in 2021.
If Council approves the proposed purchase, the new tiller truck will be placed into front-line service at Station 1,
and the existing Truck 2051 (2007 American LaFrance 105' Tiller) will rotate into reserve service and be
APPROVED: Steve SChwabauer
Stephen Schwabauer, City Manager
renamed Truck 2052 (replacing the 2001 American LaFrance 100' Tiller) to designate its reserve status and be
housed at Station 2.
Consistent with Lodi Municipal Code 3.20.070, staff recommends authorizing the City Manager to waive the
bidding requirements and to use the Houston -Galveston Area Council Contract No. HGAC FS 12-19 to
purchase a Pierce Enforcer 107' Tiller from Golden State Fire Apparatus Inc., of Sacramento and appropriate
$1,760,000.
FISCAL IMPACT: Appropriate from Fund 644 (Fire Vehicle Replacement). Contributions have been made over
the past several years to the vehicle replacement fund in preparation for this purchase. After this proposed
purchase is complete, the estimated fund balance at the end of fiscal year 2023 will be $397,000 and Fire Vehicle
Replacement will be funded sufficiently for the outfitting of the tiller truck and future vehicle purchases. The next
scheduled major vehicle replacement is a Battalion Chief vehicle in FY 2024 at an estimated cost of $90,000.
FUNDING AVAILABLE:
Susan Bjork, Budget Manager, for:
Andrew Keys
Deputy City Manager/Internal Services Director
W�
Kenneth Johnson
Fire Chief
Signature:.4zd°fi Signature:
Email: sbjork@lodi.gov Email: sschwabauer@lodi.gov
RESOLUTION NO. 2022-101
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO WAIVE THE BID PROCESS, UTLITIZING THE
HOUSTON-GALVESTON AREA COUNCIL CONTRACT NO. HGAC FS 12-19;
AWARDING A PURCHASE ORDER TO GOLDEN STATE FIRE APPARATUS,
INC., OF SACRAMENTO, FOR THE PURCHASE OF A PIERCE ENFORCER
107 -FOOT TILLER; AND FURTHER APPROPRIATING FUNDS
WHEREAS, the Lodi Fire Department (LFD) currently has two tiller trucks, with one in
front-line service and one reserve; and
WHEREAS, the reserve truck, a 2001 American LaFrance 100 -foot tiller has reached the
end of its useful life as a ladder truck. Staff recommends keeping the reserve apparatus in its fleet
to explore the potential of using it to replace a USAR trailer as well as the hazmat van. If the
reserve apparatus is unable to be reconfigured, it will be disposed of in accordance to City policy;
and
WHEREAS, in anticipation of a 7% price increase, LFD recommends making this
purchase now to guarantee a lower purchase price. The anticipated cost will be approximately
$1.6 million if purchased prior to May 1, 2022. Staff recommends a 10% contingency while the
specifications are being finalized; and
WHEREAS, Houston -Galveston Area Council (HGAC) is a public agency available
nationwide that establishes competitively -priced contracts for goods and services; and
WHEREAS, all contracts available have been awarded by a public competitive bid process
compliant with state statutes; and
WHEREAS, the new tiller truck will be placed into front-line service at Station 1, and the
existing Truck 2051 (2007 American LaFrance 105 -foot tiller) will rotate into reserve service and
be renamed Truck 2052 (replacing the 2001 American LaFrance 100 -foot tiller) to designate its
reserve status and be housed at Station 2; and
WHEREAS, consistent with Lodi Municipal Code 3.20.070, staff recommends authorizing
the City Manager to waive the bidding requirements and to use the Houston -Galveston Area
Council Contract No. HGAC FS 12-19 to purchase a Pierce Enforcer 107 -foot tiller in the amount
of $1,760,000 (which includes a 10% contingency) from Golden State Fire Apparatus, Inc., of
Sacramento; and
WHEREAS, staff recommends the appropriation of funds in the amount of $1,760,000
from vehicle replacment fund 64499100.77040.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
the City Manager to waive the bid process, utilize the Houston -Galveston Area Council Contract
No. HGAC FS 12-19, and award a purchase order to Golden State Fire Apparatus, Inc., of
Sacramento, California, for the purchase of a Pierce Enforcer 107 -foot tiller, in the amount of
$1,760,000; and
BE IT FURTHER RESOLVED that funds in the amount of $1,760,000 be appropriated as
set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: April 20, 2022
I hereby certify that Resolution No. 2022-101 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held April 20, 2022 by the following vote:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
owa�'AUL(
OLIVIA NASHED
City Clerk
2022-101