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HomeMy WebLinkAboutMinutes - April 20, 2022LODI CITY COUNCIL REGULAR CITY COUNCIL MEETING CARNEGIE FORUM, 305 WEST PINE STREET WEDNESDAY, APRIL 20, 2022 The City Council Closed Session meeting of April 20, 2022, was called to order by Mayor Chandler at 6:00 p.m. Present: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Absent: None Also Present: City Manager Schwabauer, City Clerk Nashed, and Deputy City Attorney Katie Lucchesi At 6:02 p.m., Mayor Chandler adjourned the meeting to a Closed Session to discuss the above matters. The Closed Session adjourned at 7:00 p.m. At 7:00 p.m., Mayor Chandler reconvened the City Council meeting, and Deputy City Attorney Lucchesi disclosed the following actions. Item C-2 a) was discussion and direction given with no further reportable action. The Regular City Council meeting of April 20, 2022, was called to order by Mayor Chandler at 7:00 p.m. Present: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Absent: None Also Present: City Manager Schwabauer, City Clerk Nashed, and Deputy City Attorney Katie Lucchesi C-1 Call to Order / Roll Call C-2 Announcement of Closed Session a) Conference with Adele Post, Human Resources Manager, and Andrew Keys, Deputy City Manager (Labor Negotiators), Regarding Lodi City Mid-Management Association, AFSCME General Services and Maintenance & Operators, Police Mid-Managers, Lodi Police Officers Association, Lodi Police Dispatchers Association, Lodi Professional Firefighters, Lodi Fire Mid-Management, International Brotherhood of Electrical Workers, Confidential General Services, Confidential Mid-Managers, Executive Managers, and Appointed Employees Pursuant to Government Code §54957.6 (CM) C-3 Adjourn to Closed Session C-4 Return to Open Session / Disclosure of Action A. Call to Order / Roll Call B.Presentations B-1 Administrative Professionals Week Proclamation (CM) 1 Mayor Chandler presented a proclamation to Linda Tremble and administrative staff proclaiming April 24 to 30, 2022, as Administrative Professionals Week in the City of Lodi. Council Member Kuehne made a motion, second by Council Member Nakanishi, to approve the following items hereinafter set forth, in accordance with the report and recommendation of the City Manager. VOTE: The above motion carried by the following vote: Ayes: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Noes: None Absent: None ROLL CALL VOTE The City Council held a ROLL CALL vote (all voiced their votes). Claims were approved in the amount of $6,074,796.10. The minutes of April 5, 2022 (Shirtsleeve Session) and April 6, 2022 (Regular Meeting) were approved as written. Adopted Resolution No. 2022-85 authorizing the City Manager to waive the bid process and purchase one Commander 4000 Series Electric Utility line truck from Terex Utilities, Inc., of Stockton, in the amount of $300,000. Adopted Resolution No. 2022-86 authorizing the City Manager to waive the bid process and purchase one Ford F-550 bucket truck from Altec Industries, Inc., of Dixon, in the amount of $225,000. Adopted Resolution No. 2022-87 authorizing the City Manager to purchase one Hogg and Davis cable pulling trailer from Terex Utilities, Inc., of Stockton, in the amount of $210,000. C. Consent Calendar (Reading; Comments by the Public; Council Action) All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, refer to the Notice at the beginning of this agenda. C-1 Receive Register of Claims for March 11, 2022 through March 24, 2022 in the Total Amount of $6,074,796.10 (FIN) C-2 Approve Minutes (CLK) C-3 Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase One Commander 4000 Series Electric Utility Line Truck from Terex Utilities, Inc., of Stockton ($300,000) (EU) C-4 Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase One Ford F-550 Bucket Truck from Altec Industries, Inc., of Dixon ($225,000) (EU) C-5 Adopt Resolution Authorizing City Manager to Purchase One Hogg and Davis Cable Pulling Trailer from Terex Utilities, Inc., of Stockton ($210,000) (EU) 2 Adopted Resolution No. 2022-88 authorizing the City Manager to purchase Service Desk Plus software license from Zoho Corporation, of Pleasanton, for operation of Information Technology Help Desk ticket tracking system, in the amount of $53,500. Approved plans and specifications and authorized advertisement for bids for Transit Station buildings exterior repair project. Adopted Resolution No. 2022-89 awarding the contract for Alley Improvement Project - Phase 9 (2021) to B & M Builders, Inc., of Rancho Cordova, in the amount of $399,909; authorizing the City Manager to execute change orders in the amount of $40,000; and appropriating funds in the amount of $125,000. Accepted the project under the contract for Lodi Lake Riverbank Stabilization Project and adopted Resolution No. 2022-90 authorizing the City Manager to execute a change order in the amount of $4,568. Adopted Resolution No. 2022-91 authorizing the City Manager to execute a Professional Services Agreement with Diede Construction, Inc., of Woodbridge, for operations and maintenance services of Central Plume PCE/TCE remedial sites, in the amount of $179,100, and appropriating funds in the amount of $179,100. Adopted Resolution No. 2022-92 authorizing the City Manager to waive the bid process and execute a Professional Services Agreement with Garland/DBS, Inc., of Cleveland, Ohio, for White Slough Water Pollution Control Facility Digester No. 4 Rehabilitation Project, in the amount of $64,738, utilizing U.S. Communities Contract No. PW1925. C-6 Adopt Resolution Authorizing City Manager to Purchase Service Desk Plus Software License from Zoho Corporation, of Pleasanton, for Operation of Information Technology Help Desk Ticket Tracking System ($53,500) (ISD) C-7 Approve Plans and Specifications and Authorize Advertisement for Bids for Transit Station Buildings Exterior Repair Project (PW) C-8 Adopt Resolution Awarding Contract for Alley Improvement Project –Phase 9 (2021) to B & M Builders, Inc., of Rancho Cordova ($399,909), Authorizing City Manager to Execute Change Orders ($40,000), and Appropriating Funds ($125,000) (PW) C-9 Accept Project Under Contract for Lodi Lake Riverbank Stabilization Project and Adopt Resolution Authorizing City Manager to Execute Change Order ($4,568) (PW) C-10 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Diede Construction, Inc., of Woodbridge, for Operations and Maintenance Services of Central Plume PCE/TCE Remedial Sites ($179,100), and Appropriating Funds ($179,100) (PW) C-11 Adopt Resolution Authorizing City Manager to Waive Bid Process and Execute Professional Services Agreement with Garland/DBS, Inc., of Cleveland, Ohio, for White Slough Water Pollution Control Facility Digester No. 4 Rehabilitation Project ($64,738), Utilizing U.S. Communities Contract No. PW1925 (PW) C-12 Adopt Resolution Waiving Bid Process; Authorizing Inclusion of Substation Relay Modernization Project into FY 2021/22 Capital Improvement Program; Authorizing City 3 Adopted Resolution No. 2022-93 waiving bid process; authorizing inclusion of Substation Relay Modernization Project into FY 2021/22 Capital Improvement Program; authorizing the City Manager to execute an agreement with Schweitzer Engineering Laboratories, Inc.; and appropriating funds in the amount of $1,024,073. Adopted Resolution No. 2022-94 authorizing the City Manager to execute a Professional Services Agreement for environmental review documentation with PlaceWorks, a Professional Consulting Firm, and to execute a Reimbursement Agreement with Encore Housing Opportunity Fund III, LLC, a Limited Liability General Partnership, for environmental review services by PlaceWorks for proposed Vineyard Valley project. Adopted Resolution No. 2022-95 authorizing the City Manager to execute a Lease, Regulatory, and Operator Agreement with Sacramento Self Help Housing, a California Nonprofit Corporation, for Harmony Homes project in an amount not to exceed $100,000 for the term of fifty-five years. Adopted Resolution No. 2022-96 accepting Lease Extension No. 1 with The Village Adult Developmental and Community Center, located at 25 East Pine Street. Adopted Resolution No. 2022-97 amending Electric Vehicle Strategy by authorizing a Pilot Electric Vehicle Rebate Program for Lodi Electric Utility Customers. Adopted Resolution No. 2022-98 authorizing the removal of Redwood trees at Lakewood School on the northeast corner of Ham Lane and Turner Road. Adopted Resolution No. 2022-99 ratifying the submittal of the Broadband Infrastructure Project as a project nomination for 2022 San Joaquin Council of Governments' One Voice Trip. Manager to Execute Agreement with Schweitzer Engineering Laboratories, Inc.; and Appropriating Funds ($1,024,073) (EU) C-13 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement for Environmental Review Documentation with PlaceWorks, a Professional Consulting Firm, and to Execute Reimbursement Agreement with Encore Housing Opportunity Fund III, LLC, a Limited Liability General Partnership, for Environmental Review Services by PlaceWorks for Proposed Vineyard Valley Project (CD) C-14 Adopt Resolution Authorizing City Manager to Execute Lease, Regulatory, and Operator Agreement with Sacramento Self Help Housing, a California Nonprofit Corporation, for Harmony Homes Project (Not to Exceed $100,000 for Term of Fifty-Five Years) (CD) C-15 Adopt Resolution Accepting Lease Extension No. 1 with The Village Adult Developmental and Community Center, Located at 25 East Pine Street (PW) C-16 Adopt Resolution Amending Electric Vehicle Strategy by Authorizing Pilot Electric Vehicle Rebate Program for Lodi Electric Utility Customers (EU) C-17 Adopt Resolution Authorizing Removal of Redwood Trees at Lakewood School on Northeast Corner of Ham Lane and Turner Road (EU) C-18 Adopt Resolution Ratifying Submittal of Broadband Infrastructure Project as Project Nomination for 2022 San Joaquin Council of Governments’ One Voice Trip (PW) C-19 Adopt Resolution Approving Annual Write-Off Policy for General Billing Bad Debts and 4 Adopted Resolution No. 2022-100 approving the Annual Write-Off Policy for General Billing Bad Debts and authorizing the City Manager to approve a total write-off amount of $350,301.37 for Fiscal Year 2022. Accepted the monthly Protocol Account Report. Directed the City Clerk to post for the following expiring terms: Library Board of Trustees Brian Campbell - Term to expire June 30, 2022 Richard Seim - Term to expire June 30, 2022 Measure L Citizens' Oversight Committee Gary Woehl - Term to expire June 30, 2022 Terence Spring - Term to expire June 30, 2022 Phil Pennino - Term to expire June 30, 2022 Planning Commission Bill Cummins - Term to expire June 30, 2022 Lodi Arts Commission Lani Eklund - Term to expire July 1, 2022 Hayley Johns - Term to expire July 1, 2022 Adopted Resolution No. 2022-101 authorizing the City Manager to waive the bid process, utilize Houston-Galveston Area Council Contract HGAC FS 12-19, and award a Purchase Order to Golden State Fire Apparatus, Inc., of Sacramento, for the purchase of Pierce Enforcer 107-foot tiller and appropriating funds in the amount of $1,760,000. Set a public hearing for May 4, 2022, to consider adopting a resolution approving draft 2022-23 Community Development Block Grant (CDBG) Annual Action Plan. Authorizing City Manager to Approve Total Write-Off Amount of $350,301.37 for Fiscal Year 2022 (ISD) C-20 Accept Monthly Protocol Account Report (CLK) C-21 Post for Expiring Terms on Library Board of Trustees, Measure L Citizens’ Oversight Committee, Planning Commission, and Lodi Arts Commission (CLK) C-22 Adopt Resolution Authorizing City Manager to Waive Bid Process, Utilize Houston- Galveston Area Council Contract HGAC FS 12-19, and Award Purchase Order to Golden State Fire Apparatus, Inc., of Sacramento, for Purchase of Pierce Enforcer 107-Foot Tiller and Appropriate Funds ($1,760,000) (FD) C-23 Set Public Hearing for May 4, 2022, to Consider Adopting Resolution Approving Draft 2022-23 Community Development Block Grant (CDBG) Annual Action Plan (CD) C-24 Set Public Hearing for May 18, 2022 to Consider Introducing Ordinance Amending Lodi Municipal Code Article 2 –Administration and Personnel –by Adding Chapter 2.26, “Military Use Policy,” to Provide for Lodi Police Department’s Adoption of Military Use Policy in Accordance with AB 481 (PD) 5 Council Member Nakanishi requested more information on this item. In response to Council Member Nakanishi, City Manager Schwabauer explained the types of military equipment utilized by the Lodi Police Department and the disclosure requirement of AB 481. Following the explanation, this item was voted on with the remainder of the Consent Calendar. Lisa Craig provided public comment regarding cost service analysis, public asset evaluation, and value per acre maps tools to evaluate possible real estate revenue sources. Council Member Kuehne provided a statement regarding Lodi Lake. Council Member Nakanishi provided a statement regarding his attendance at an Eastern San Joaquin Groundwater Authority meeting. Council Member Khan provided a statement regarding Homekeep project on Main Street and conveyed condolences to the City of Stockton and family of the student stabbed on April 19, 2022. Mayor Chandler provided a statement regarding the Police Chief's Ball, National Dog Show, and Love Lodi. None. Notice thereof having been published according to law, an affidavit of which publication is on file in the office of the City Clerk, Mayor Chandler called for the public hearing to consider adopting an ordinance amending Lodi Municipal Code to revise Title 9 - Public Peace, Morals and Welfare - Chapter 9.18, "Vending on Streets, Sidewalks and Private Property," Section 9.18.045, "Permit Caps," to replace static caps on the number of motorized food preparation units and produce/seafood trucks with variable caps based on the population of Lodi. Community Development Director John Della Monica provided a PowerPoint presentation regarding food truck ordinance modifications. Specific topics of discussion included background, proposed ordinance modifications, and recommendations. Mayor Chandler opened the public hearing for public comment. D.Comments by the Public on Non-Agenda Items THE TIME ALLOWED PER NON-AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES. E.Comments by the City Council Members on Non-Agenda Items. F.Comments by the City Manager on Non-Agenda Items. G.Public Hearings G-1 Public Hearing to Consider Adopting Ordinance Amending Lodi Municipal Code to Revise Title 9 –Public Peace, Morals and Welfare –Chapter 9.18, “Vending on Streets, Sidewalks and Private Property,” Section 9.18.045, “Permit Caps,” to Replace Static Caps on Number of Motorized Food Preparation Units and Produce/Seafood Trucks with Variable Caps Based on Population of Lodi (CD) 6 There being no public comments, Mayor Chandler closed the public hearing. Council Member Nakanishi made a motion, second by Mayor Pro Tempore Hothi, to introduce Ordinance No. 1999 amending Lodi Municipal Code to Revise Title 9 - Public Peace, Morals and Welfare - Chapter 9.18, "Vending on Streets, Sidewalks and Private Property," Section 9.18.045, "Permit Caps," to replace static caps on the number of motorized food preparation units and produce/seafood trucks with variable caps based on the population of Lodi. VOTE: The above motion carried by the following vote: Ayes: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Noes: None Absent: None Council Member Kuehne made a motion, second by Mayor Pro Tempore Hothi, to adopt Ordinance No. 1996 entitled, "An Uncodified Ordinance of the Lodi City Council Amending Chapter 1.12, 'Municipal Elections,' of the Lodi Municipal Code Adopting Map Designating Revised City Council Election Districts and Boundaries Based on Final 2020 Census Data." VOTE: The above motion carried by the following vote: Ayes: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Noes: None Absent: None Council Member Nakanishi made a motion, second by Council Member Kuehne, to adopt Ordinance No. 1997 entitled, "An Uncodified Ordinance of the Lodi City Council Levying and Apportioning the Special Tax in Territory Annexed to Community Facilities District No. 2007-1 (Public Services) (Annexation No. 13)." VOTE: The above motion carried by the following vote: Ayes: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Noes: None Absent: None H. Ordinances H-1 Adopt Ordinance No. 1996 Entitled, “An Uncodified Ordinance of the Lodi City Council Amending Chapter 1.12, ‘Municipal Elections,’ of the Lodi Municipal Code Adopting Map Designating Revised City Council Election Districts and Boundaries Based on Final 2020 Census Data” (CLK) H-2 Adopt Ordinance No. 1997 Entitled, “An Uncodified Ordinance of the Lodi City Council Levying and Apportioning the Special Tax in Territory Annexed to Community Facilities District No. 2007-1 (Public Services) (Annexation No. 13)” (CLK) H-3 Adopt Ordinance No. 1998 Entitled, “An Ordinance of the Lodi City Council Amending Lodi Municipal Code Chapter 2.12, ‘City Manager,’ by Repealing and Reenacting Section 7 Council Member Nakanishi made a motion, second by Mayor Pro Tempore Hothi, to adopt Ordinance No. 1998 entitled, "An Ordinance of the Lodi City Council Amending Lodi Municipal Code Chapter 2.12, 'City Manager,' by Repealing and Reenacting Section 2.12.60, 'Power and Duties Generally,' and Amending Lodi Municipal Code Chapter 3.20, 'Purchasing System,' by Repealing and Reenacting Section 3.20.045, 'State and Local Agency Contracts,' Section 3.20.070, 'Bidding,' Section 3.20.80, 'Purchase Orders,' Section 3.20.100, 'Formal Contract Procedure,' and Section 3.20.110, 'Open Market Procedure.' VOTE: The above motion carried by the following vote: Ayes: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Noes: None Absent: None Deputy City Manager Andrew Keys provided a PowerPoint presentation regarding General Fund one-time requests. Specific topics of discussion included summary of projects recommended for funding; summary of projects not recommended for funding; City Manager's Office; Economic Development; Fire Department; Library; Police Department; Parks, Recreation and Cultural Services; and Public Works. Lisa Craig provided public comment regarding the item. Pat Patrick provided public comment regarding the item. Council Member Nakanishi made a motion, second by Mayor Pro Tempore Hothi, to adopt Resolution No. 2022-102 approving the use of one-time General Fund surplus funds accrued as a result of conservative pandemic budgeting, strong economic activity and Federal reimbursements for pandemic-related spending and appropriating funds in the amount of $9,580,000. VOTE: The above motion carried by the following vote: Ayes: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Noes: None Absent: None 2.12.60, ‘Power and Duties Generally,’ and Amending Lodi Municipal Code Chapter 3.20, ‘Purchasing System,’ by Repealing and Reenacting Section 3.20.045, ‘State and Local Agency Contracts,’ Section 3.20.070, ‘Bidding,’ Section 3.20.80, ‘Purchase Orders,’ Section 3.20.100, ‘Formal Contract Procedure,’ and Section 3.20.110, ‘Open Market Procedure’” (CLK) I.Regular Calendar I-1 Adopt Resolution Approving Use of One Time General Fund Surplus Funds Accrued as a Result of Conservative Pandemic Budgeting, Strong Economic Activity and Federal Reimbursements for Pandemic Related Spending and Appropriating Funds ($9,580,000) (CM) I-2 Informational Item on Street Light Assessment Survey Results and Receive Further Direction (CM) 8 City Manager Schwabauer provided a presentation regarding the Street Light Assessment Survey results. Specific topics of discussion included questions included on the survey, participant responses, and method of survey distribution. City Manager Schwabauer provided a presentation regarding an ordinance amending the City Attorney's settlement authority. Specific topics of discussion included purchasing authority threshold for the City Attorney and the Risk Manager, and purchasing limitations. Council Member Khan made a motion, second by Mayor Pro Tempore Hothi, to introduce Ordinance No. 2000 amending Lodi Municipal Code Chapter 2.14, "City Attorney," by repealing and reenacting Section 2.14.010, "City Attorney," and to adopt Resolution No. 2022-103 rescinding Resolution No. 2011-134 and authorizing specified positions monetary settlement authority relating to general liability claims. VOTE: The above motion carried by the following vote: Ayes: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Noes: None Absent: None Mayor Chandler recused himself from the remainder of the meeting at 8:19 p.m. Neighborhood Services Manager Jennifer Rhyne provided a PowerPoint presentation regarding a temporary emergency shelter. Specific topics of discussion included the need for a temporary emergency shelter, operations, Inner City Action as operator, example of shelter operations, Salvation Army for food and laundry services, and staff recommendation. Lisa Craig provided public comment regarding the item. Pat Patrick provided public comment regarding the item. Mark Thielenhaus provided public comment regarding the item. Council Member Kuehne made a motion, second by Council Member Khan, to adopt Resolution No. 2022-104 authorizing the City Manager to execute a Professional Services Agreements with Inner City Action, Inc., for operations, in an amount not to exceed $1,010,721, and the Salvation Army for food and laundry services, in an amount not to exceed $320,288, for the temporary emergency shelter for the term of twelve months with an option to extend six months. VOTE: The above motion carried by the following vote: Ayes: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, and Mayor I-3 Introduce Ordinance Amending Lodi Municipal Code Chapter 2.14 “City Attorney” by Repealing and Reenacting Section 2.14.010 “City Attorney” and Adopt Resolution Rescinding Resolution 2011-134 and Authorizing Specified Positions Monetary Settlement Authority Relating to General Liability Claims (CM) I-4 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreements with Inner City Action, Inc., for Operations (Not to Exceed $1,010,721) and the Salvation Army for Food and Laundry Services (Not to Exceed $320,288) for Temporary Emergency Shelter for Term of Twelve Months with Option to Extend Six Months (CD) 9 Pro Tempore Hothi Noes: None Recusals: Mayor Chandler Absent: None City Manager Schwabauer provided a presentation regarding the use of one-time General Fund surplus funds. Specific topics of discussion included protection for the neighborhoods adjacent to the approved Temporary Emergency Shelter. Council Member Kuehne made a motion, second by Council Member Khan, to adopt Resolution No. 2022-105 approving use of one-time General Fund surplus funds accrued as a result of conservative pandemic budgeting, strong economic activity and Federal reimbursements for pandemic-related spending and appropriating funds in the amount of $700,000. VOTE: The above motion carried by the following vote: Ayes: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, and Mayor Pro Tempore Hothi Noes: None Recusals: Mayor Chandler Absent: None There being no further business to come before the City Council, the meeting was adjourned at 8:59 p.m., in memory of Stagg High School student Alicia Reynaga. I-5 Adopt Resolution Approving Use of One Time General Fund Surplus Funds Accrued as a Result of Conservative Pandemic Budgeting, Strong Economic Activity and Federal Reimbursements for Pandemic Related Spending and Appropriating Funds ($700,000) (CM) J.Adjournment ATTEST: Olivia Nashed City Clerk 10