HomeMy WebLinkAboutAgenda Report - April 6, 2022 C-08CITY OF
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AGENDA ITEM 'm
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COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Additional Change Orders for
Lodi Electric Utility Office Remodel Project with Diede Construction, Inc., of
Woodbridge ($500,000) and Appropriating Funds ($500,000)
MEETING DATE: April 6, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing the City Manager to execute additional
change orders for the Lodi Electric Utility Office Remodel Project with
Diede Construction, Inc., of Woodbridge in an amount not to exceed
$500,000 and appropriating funds in the amount of $500,000.
BACKGROUND INFORMATION: On May 19, 2021, City Council awarded the contract for the Electric
Utility Office Remodel Project to Diede Construction, Inc., of
Woodbridge in the amount of $2,922,000 and authorized the City
Manager to execute change orders in an amount not to exceed $520,000.
To date there have been five (5) change orders totaling $499,076. Various major items of work in the
approved change orders include a new fire alarm system, new data communications cabling, a new roof
on the main building and new office systems furniture for the Electric Utility (EU) remodel area staff. While
it was originally anticipated existing office furniture would be re -used in the newly remodeled work space,
once the furniture was dismantled, moved into temporary office areas and re -assembled, it became
apparent most of the furniture was in disrepair and incompatible with new furniture systems making it
impossible to locate and match replacement pieces.
At this time, staff have identified additional, final needs as it relates to the project including security
improvements to ensure the safety of EU personnel as well as improvements to control access to
employee only designated areas. In addition, already included as part of the Fiscal Year (FY) 2021/22
Capital Improvement Program (CIP) is funding for replacement of the EU warehouse roof. The EU
warehouse is a pre-engineered metal building and the current remodel project includes three (3) pre-
engineered metal storage buildings. With Diede already on site, a proposal was requested to have them
replace the warehouse roof. The proposal includes all necessary engineering and documentation to
submit the Building Permit application package and perform the roof replacement and was less costly and
more appropriate in terms of scope for a metal building than a prior proposal received for the proposed
roof replacement project.
Therefore, at this time, staff are requesting authorization for the City Manager to execute additional
change orders for the remodel project and appropriate funds to pay the costs associated with these
additional change orders. EU anticipates having unspent funding from a variety of completed and/or
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\MISC\Electric Utility\EUD Remodel 2020\CC EUD CO Increase Warehouse Roof.docx 2/24/2022
Adopt Resolution Authorizing City Manager to Execute Additional Change Orders for Lodi Electric Utility Office Remodel Project with Diede Construction, Inc.,
of Woodbridge ($500,000) and Appropriating Funds ($500,000)
April 6, 2022
Page 2
closed FY 2021/22 projects to offset the needed appropriation. It is anticipated that the remodel project will
be complete and staff will move back into the newly renovated building by the end of the current FY.
FISCAL IMPACT: This project will not impact the City's General Fund. Including design,
engineering, permitting, inspection, construction and the costs associated
with temporary facilities during the remodel, the revised project budget for
FY 2021/22 will total $4,021,642. Any unused funds will roll to FY 2022/23
as needed.
FUNDING AVAILABLE: It is requested that funds in the amount of $500,000 be appropriated to
50199000.77020 (Project EUCP-21007).
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
CL -p D Q)
Charles E. Swimley, JT
Public Works Director
Jc,fl Reirkhtminer (Mar 23, 2022 16:07 PDT)
Jeff Berkheimer
Electric Utility Director
Prepared by Gary Wiman, Construction Project Manager
CES/GW/cd
Attachments
COMMERCIAL • INDUSTRIAL - DESIGN - BUILD CA License No. 632667
NV License No 00-12319
P.O. Box 1007 - Woodbridge, CA 95258 ��
Accredited Quality
onstruction, nc. Lodi (209) 369-8255 ' Stockton (209) 464-3352 • Fax (209) 368-0600 Contractor
i
Proposal Submitted To:
Email
Date:
City of Lodi
gwiman@loclL ov
02/25/22
Street:
Job Name:
221 W. Pine Street
Lodi Electric Utility Office Remodel
City, State, Zip:
Job Location:
Lodi, CA 95240
1331 S. Ham Lane, Lodi, CA 95240
Attention,
Job #:
Reference:
PC#:
Gary Wiman
21012
76
We hereby submit specifications and estimates for:
Reroof existing building as follows:
1. Along Line 2 a reveal cut will be required to be cut into the screen wall to allow for the panels to pass under during install and for final install of roof to be
complete. We will minimize the cut made into this screen wall but essentially the wall sits on the existing roof and the screen clearance needs to be increased
to allow for the new panels to pass through and not create a water dam.
2. Remove and reinstall all existing screen wall steel kickers. The screen wall itself will remain intact the entire time during our work at the roof level.
3. Provide New Metal Roof, approx. 13,800 sqft of roof panel. New roof panels to be 26ga Metal Sales PBR (Or Similar) Exposed Fastener White Painted
panels, as close to match the existing panels as possible. Final color to be selected from manufacturers standard Colorfast45 Color chart.
4. Remove and replace (2) ea dek-tites at East end of roof around MEP penetrations.
5. Remove and replace all ridge vents. QEC to remove existing then install 8ea ridge vents 10' in length and non -continuously installed. These will be stand
alone units as these have the best chance of not leaking. Linked units like currently installed are notorious for leaks.
6. Install New drip edge at Rake of building and into existing gutters. To keep bugs and animals from getting into the space between the new panels and the
old all new flashing will be provided at roof level to account for closing off the edges of the roof.
Subtotal $ 261,464.31
Bonds & Insurance 2% $ 5,229.29
Total: $ 266,693.60
Exclusions: This proposal does not include General Conditions costs beyond the current contract completion date in addition to the items noted below;
1. Anything not specifically mentioned above.
2. Reinforcing the existing bldg. or engineering associated with this roof system
3. Removal of existing roof panels or skylights
4. Removal of any existing material, besides the old ridge vents
5. New roof insulation
6. New gutters or downspouts
7. New bird netting (All material will be reused)
8. New lower roofs at the Southeast corner of the building. These can be added if desired, but it was conveyed the upper roof was the reason for the inquiry
Two Hundred Sixty Six Thousand Six Hundred Ninety Four Dollars and No Cents dollars $ 266,694.00
NOTICE: "Under the Mechanic's Lien Law ( California Code of Civil Procedure, Section 1181 et seq.)
any contractor, subcontractor, laborer, supplier or other person who helps to improve your
property but is not paid for his/her work or supplies, has a right to enforce a claim against your
property. This means that after a court hearing your property could be sold by a court officer and
the proceeds of the sale used to satisfy the indebtedness. This can happen even if you have paid
Authorized
your own contractor in full, if the subcontractor, laborer or supplier remains unpaid."
i'I`ltilf�L �%!/`tGGfid
Signature iCY
All material is guaranteed to be as specified. All work to be completed in a workman like manner
Mike Azevedo, ProjecWanager
according to standard practices. Any alteration or deviation from the above specifications involving
extra costs will be executed only upon written orders and will become an extra charge over and
NOTE: This proposal may be withdrawn if not
above the estimate. All agreements contingent upon strikes, accidents or delays beyond our
accepted within S days.
control. owner to carry fire, tornado and other necessary insurance.
Acceptance of Proposal --
The above prices, specifications and conditions are satisfactory
and are hereby accepted. You are authorized to do the work as Signature
specified. Payment will be made accordinging to contract terms
or as noted above.
Date of Acceptance: Signature
Job Name: Lodi Electric Utility Office Remodel
Work D-
Supervision
Job #: 21012
Day TTL Hours
1 Man 200
1 PC #: 76
Rate Item Total
$ 96.18 $ 19,236.00
Field Measure Roof
2 Men
16
$ 74.90
$ 1,198.40
DDC LABOR TOTAL
$ 20,434.40
Permit Allowance
$ 10,000.00
Dumpster
$ 1,500.00
Truck & Fuel
$ 1,000.00
MATERIAL TOTAL
$ 12,500.00
Lift Rental
$ 1,550.00
EQUIPMENT TOTAL
$ 1,550.00
DDC Labor, Material & Equipment Subtotal
$ 34,484.40
Markup 15%
DDC Labor, Material & Equipment Total
$ 5,172.66
$ 39,657.06
$ 2,550.00
Engineering
Install 26 ga. Painted Roof
$ 208,695.00
SUBCONTRACTOR SUBTOTAL
$ 211,245.00
Markup 5%
Subcontractor •221,807.25
TOTAL4.4
$ 10,562.25
I- 3130 Bayshore Road • Benicia, CA 94510
(707) 746-1233 • FAX (707) 751-3962
Quality Erectors & License #502736
Construction, Inc.
To: Diede Construction Date: 2.10.21
Attn: Dave Lagorio Proposal # : 121826019
Phone: 209.993.1437
Email: dlagorio(a)diedeconstruction.com
Base Bid: $ 208,695.00
Project: Lodi Electric Reroof —14K SF
Spec: None. Quote based on site inspection by Ethan Law and Mario Sousa.
Quality Erectors & Construction Inc. is pleased to offer this proposal to furnish and install
new roof, and roof accessories at the mentioned project per the details listed below.
Re -Roof Scope Included:
1) Along Line 2 a reveal cut will be required to be cut into the screen wall to allow for
the panels to pass under during install and for final install of roof to be complete.
QEC will minimize the cut matte into this screen wall .but essentially the wall sits on
the existing roof and the screen clearance needs to be increased to allow for the new
panels to pass through and not create a water dam.
2) Remove and reinstall all existing screen wall steel kickers. The screen wall itself will
remain intact the entire time during our work at the roof level.
3) Provide New Metal Roof, approx. 13,800 sgft of roof panel. New roof panels to be
26ga Metal wales PBR (Or Similar) Exposed Fastener White Painted panels, as
close to match the existing panels as possible. Final color to be selected from
manufacturers standard Colorfast45 Color chart.
4) Remove and replace (2) ea dek-tites at East end of roof around MEP penetrations.
5) Remove and replace all ridge vents. QEC to remove existing then install 8ea ridge
vents 10' in length and non -continuously installed. These will be stand alone units as
these have the best chance of not leaking. Linked units like currently installed are
notorious for leaks.
6) Install New drip edge at Rake of building and into existing gutters. To keep bugs and
animals from getting into the space between the new panels and the old all new
flashing will be provided at roof level to account for closing off the edges of the roof.
Excluded:
1) Anything not specifically mentioned above.
2) Reinforcing the existing bldg. or engineering associated with this roof system.
3) Removal of existing roof panels or skylights.
4) Removal of any existing material, besides the old ridge vents.
2) New roof insulation
3) New gutters or downspouts
4) New bird netting (All material will be reused)
3130 Bayshore Road • Benicia, CA 94510
(707) 746-1233 • FAX (707) 751-3962
Quality Erectors &
Construction, Inc. License #502736
5) New lower roofs at the Southeast corner of the building. These can be added if
desired, but it was conveyed the hire roof was the reason for the inquiry.
Payment Terms:
1) Material deposit TBD
2) Balance due Net 30
If you have any questions regarding this quote call 707-746-1233.
PROPOSAL IS GOOD FOR (30) THIRTY DAYS
CQ i
By:
Ethan B. Law
Estimator
Capital Improvement Plan
FY 2021-2022
Project Title: LEU Facility Renovation
I Munis Project Code: EUCP-21007 #49
Section I: Description District Nos: 3 Project Length 7/17-6/22 Priority High
Renovation of Lodi Electric Utility (LEU) facilities, including but not limited to, ADA, security, and other upgrades to improve functionality of existing spaces to accommodate existing staff.
Renovation activities will also include needed repairs to flooring and roof systems.
Justification/factor driving project
Renovation of Lodi Electric Utility (LEU) facilities, including but not limited to, ADA, security, and other upgrades to improve functionality of existing spaces to accommodate existing staff.
Renovation activities will also include needed repairs to flooring and roof systems.
Additional Information
This project will improve customer service, employee safety/security and addressing operational and workforce needs. Project construction will likely commence toward the end of FY 21 -
any unused funds will carry forward to FY 22. $500K added to project in FY 22 for additional change order authority for warehouse roof (budgeted via separate CIP but scheduled to close
Section II: Estimated Project Costs
Expenditure Prior Years FY 20121 FY 21122 FY 22123 FY 23124 FY 24125 FY 25126 Future Yrs Total
Estimate Budget
Contracts $ 108,125 $ 136,859 $ 4,021,642 $ 4,266,626
-
Total Capital Costs $ 108,125 $ 136,859 $ 4,021,642 $ - $ $ $ $ $ 4,266,626
Section III: Funding Sources/Methods of Financing
Funding Source(s) Prior Years FY 20121 FY 21122 FY 22123 FY 23124 FY 24125 FY 25126 Future Yrs Total
Estimate Budget
501 - EU Outlay Capital Reserve Fund $ 108,125 $ 136,859 $ 4,021,642 $ 4,266,626
Total Project Financing $ 108,125 $ 136,859 $ 4,021,642 $ - $ - $ - $ - $ - $ 4,266,626
Section IV Operating Budget Impact
Operating Cost or (savings) Prior Years FY 20121 FY 21122 FY 22123 FY 23124 FY 24125 FY 25126 Future Yrs Total
Estimate Budget
+
Personnel $ - $ -
Other Operating Costs $ J $ -
Total Operating Impact $ - $ I $ - $ - $ - $ - $ - $ - $ -
RESOLUTION NO. 2022-74
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE ADDITIONAL CHANGE ORDERS FOR THE
LODI ELECTRIC UTILITY OFFICE REMODEL PROJECT WITH
DIEDE CONSTRUCTION, INC., OF WOODBRIDGE; AND FURTHER
APPROPRIATING FUNDS
------------------------------------------------------------------------
------------------------------------------------------------------------
WHEREAS, on May 19, 2021, City Council awarded the contract for the Electric Utility
Office Remodel Project to Diede Construction, Inc. (Diede), of Woodbridge in the amount of
$2,922,000 and authorized the City Manager to execute change orders in an amount not to
exceed $520,000; and
WHEREAS, to date there have been five (5) change orders totaling $499,076 addressing
major items of work including a new fire alarm system, new data communications cabling, a new
roof on the main building, and new office systems furniture for the Electric Utility (EU) remodel
area staff; and
WHEREAS, staff have identified additional, final needs as it relates to the project, including
security improvements to ensure the safety of EU personnel, as well as improvements to control
access to employee -only designated areas; and
WHEREAS, staff also requested a proposal from Diede to replace the EU warehouse roof,
a project already included in the Fiscal Year 2021/22 Capital Improvement Program; and
WHEREAS, the proposal provided by Diede includes all necessary engineering and
documentation to submit the Building Permit application package and perform the roof
replacement and was less costly and more appropriate in terms of scope for a metal building than
a prior proposal received by the City for the proposed roof replacement project; and
WHEREAS, staff recommend authorizing the City Manager to execute additional change
orders for the remodel project and appropriate funds to pay the costs associated with these
additional change orders with the additional appropriation to be offset by unspent funding from a
variety of completed and/or closed FY 2021/22 projects.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute additional change orders for the Lodi Electric Utility Office Remodel
Project with Diede Construction, Inc., of Woodbridge, in an amount not to exceed $500,000; and
BE IT FURTHER RESOLVED that funds in the amount of $500,000 be appropriated to
Account No. 50199000.77020 (Project EUCP-21007).
Dated: April 6, 2022
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2022-74 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held on April 6, 2022 by the following vote:
AYES:
COUNCIL MEMBERS — Hothi, Khan, Kuehne, and Nakanishi
NOES:
COUNCIL MEMBERS — None
ABSENT:
COUNCIL MEMBERS — Mayor Chandler
ABSTAIN:
COUNCIL MEMBERS — None
7// 0
PAMELA M. FARRIS
Assistant City Clerk
2022-74