HomeMy WebLinkAboutAgenda Report - March 2, 2022 C-13AGENDA ITEM C43
�Q CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Appropriate Funds for the Purchase
of a 2014 Chevrolet Traverse from the Transit Department ($15,505)
MEETING DATE: March 2, 2022
PREPARED BY: Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to appropriate funds for
the purchase of a 2014 Chevrolet Traverse from the Transit
Department,
BACKGROUND INFORMATION: The Parks, Recreation, and Cultural Services (PRCS) Director and
Deputy Director currently share a 2000 Dodge Caravan. This
vehicle is past its recommended useful life of 10 years.
In July of 2021, Transit purchased a Toyota 4Runner to replace their 2014 Chevrolet Traverse. The
Traverse still has low mileage and would be a suitable and cost-effective solution for PRCS to replace
the 2000 Dodge Caravan. High Kelly Blue Book value is $15,505.
Staff recommends authorizing the City Manager to appropriate funds in the amount of $15,505 from the
PRCS vehicle replacement (64799100.77040) to be transferred to Transit (60000000.54391) for the
purchase of the 2014 Chevrolet Traverse.
FISCAL IMPACT: Appropriate from Fund 647 (PRCS Vehicle Replacement) and transfer to
Fund 600 (Transit)
FUNDING AVAILABLE: Vehicle Replacement Fund (64799100.77040)
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
ChrJar ay
Parks, Recreation and Cultural Services Director
CJ\MM:tl
cc; City Attorney
Signature: Ojrvjr Signature: Ste r(Feh 17, 202211:56 PST)
Email: akeys@lodi.gov Email: sschwabauer@lodi.gov
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
MEMORANDUM, City of Lodi
To: Fleet Superintendent
Deputy City Manager/Internal Services Director
City Manager
From: Transit Transportation Manager
Date: July 23, 2021
Subject: Attached City's Manager's special request to purchase one 2022 Toyota 4
Runner for Public Works Transit Division.
Please continue with the circulation of the attached purchase form as outlined below:
Initial/Date
99 1. Fleet Coordinator, please complete the subject memorandum, sign, date,
and send to the Fleet Superintendent for approval.
--2. Fleet Superintendent, please sign, date and send to the City
Engineer/Deputy Public Works Director.
3. City Engineer/Deputy Public Works Director, please sign, date and send
to Deputy City Manager/Internal Services Director.
4. Deputy City Manager/Internal Services Director, please sign and date and
send to City Manager.
tilt -- City Manager, please approve by signing and dating where indicated and
n� send to the Fleet Superintendent.
QA 6. Fleet Superintendent, sign, and date Title and other DMV documents,
! initiate disposition and maintain original on file.
7. Fleet Coordinator, please have copies made for City Council, Risk
T Manager and Supervising Budget Analyst.
Fleet Coordinator
Attachment: Memorandum for Purchase/Disposition of Vehicle
Cc: City Council
Risk Manager Beverly Jensen
Supervising Budget Analyst Susan Bjork
Fleet Services Senior Adm. Clerk Claudia Almer
MemoRouting Toyota 4 Runner
pF �
a
CITY OF LODI
REQUEST TITLE:
SUBMITTED BY:
DATE:
RECOMMENDED ACTION:
BACKGROUND INFORMATION
APPROVED FUNDING SOURCE:
Submitted by:
Deputy City Manager -
Approval of Funding Source:
Account Number: 60199000.77040
Attachment
cc: City Council
APPROVED: M", 0-"'
SHOPCMSR Replacement for Traverse
Special Alloc. # J.V.#
CITY MANAGER'S
SPECIAL REQUEST
Purchase of one Toyota 4 Runner
Georgia Graham, Transportation Manager
July 22, 2021
That the City Manager waive the bid process and purchase
one Toyota 4 Runner from Freeway Toyota of Hanford, CA.
($41,249.37) utilizing CA State Contract # 1-18-23-23C.
The Toyota 4 Runner will be replacing vehicle #04-047, a
2014 Chevrolet Traverse assigned to Transit as a non -
revenue vehicle. Vehicle #04-047 will be transferred to the
Parks Department, replacing a 2000 Dodge Caravan #07-
005 at a cost of $16,000 to be returned to the Transit Fund.
The Dodge Caravan is 21 years old with over 96,000 miles
which meets the replacement criteria.
Transit Vehicle Replacement Fund
Georgia Graham
Transportation Manager
J7/22/2021
Date
Andrew Keys, Deputy City Manager Date
Stephen Schwabauer
City Manager
DATE
MEMORANDUM FOR DISPOSITION OF VEHICLE
To: Fleet Superintendent
Deputy City Manager/Internal Services Director
City Manager
From: Transportation Manager
Date: July 22, 2021
Subject: Request for Approval to Dispose of Surplus Vehicle # 04-047
Approval is requested to complete disposition of the following vehicle:
Year 2014 Make Chevy Model Traverse Body Type SUV
Current Assignment Dept. Transit Division Operations
City Vehicle No. 04-047 Lic. No. 1433883 VIN 1 GNKVFEDXEJ258513
Current Odometer or Hour Meter Reading 33.187 Miles/Hours (circle one)
Replacement Guidelines for this Vehicle Service Years _ Mileage/Hours N/A
Additional Information .
Estimated value (check one)
❑ No value or junk ❑ <$1,000 ❑ $1,000-$3,000 ❑ Other: $ >10,000
Planned method of disposition (check one)
® Intra -City Transfer to Parks Department, Fleet
❑ Sealed Bid ❑ Off-site Auction ❑ Trade-in ❑ Website
(Wrecked vehicles estimated to have only junk value shall be removed from City property by the
most economical means.)
Fund to be credited. Transit Vehicle Replacement Fund 60199000.77040
Transit Transportation Manager
Approved: ' �. - Date:
Fleet Superintendent
Approved. And—Kqe (Jul 26. 2021 M24 PDT) Date:
Deputy City Manager
Approved: ,I,,'� „.I,.y,l:,.,,,.0,, Date:
City Manager
Attachments for signature: ® Title ❑ Bill of Sale ❑ Power of Attorney ❑ Release of Liability
❑ Odometer Disclosure Statement ❑ (Other)
cc: City Council
Fleet Services Admin Clerk
C:\Users\calmer\Desktop\S CANS\Disposition 04-047.doc
MEMORANDUM FOR DISPOSITION OF VEHICLE
To: Steve Virrey
Deputy City Manager/Internal Services Director
City Manager
From: Fleet Superintendent
Date: July 22, 2021
Subject: Request for Approval to Dispose of Surplus Vehicle # 07-005
Approval is requested to complete disposition of the following vehicle:
Year 2000 Make Dodge Model Caravan Body Type Van
Current Assignment Dept. Parks Division Operations
City Vehicle No. 07-005 Lic. No. 1091773 VIN 1B4GP44R8YB786962
Current Odometer or Hour Meter Reading 96.074 Miles/Hours (circle one)
Replacement Guidelines for this Vehicle Service Years 10 Mileage/Hours 120.000
Additional Information .
Estimated value (check one)
❑ No value or junk ® <$1,000 ❑ $1,000-$3,000 ❑ Other: $ >10,000
Planned method of disposition (check one)
❑ Intra -City Transfer to Fleet
❑ Sealed Bid ❑ Off-site Auction ❑ Trade-in ❑ Website
(Wrecked vehicles estimated to have only junk value shall be removed from City property by the
most economical means.)
Fupd to be credi ed: Parks Vehicle Replacement Fund 20073001.77040
r—
/,wrw ,w P s Superintendent
Approved: --- Date:
Fleet Superintendent
Approved:* Date:
Deputy City Manager
Approved: me Date:
City Manager
Attachments for signature: ® Title ❑ Bill of Sale ❑ Power of Attorney ❑ Release of Liability
❑ Odometer Disclosure Statement ❑ (Other)
cc: City Council
Fleet Services Admin Clerk
C:\Users\calmer\Desktop\SCANS\Disposition 07-005.doc
FREEWAY TOYOTA 1 TQVQTA
1835 Glendale Ave
Hanford, CA. 93230
City of Lodi 7/21/2021
221 W. Pine St
Lodi, CA. 95240
Attn: Randy Rigato
As per your request for CA State Contract #1-18-23-23C Line Item #2
2021 Toyota Highlander AWD (6948)
$34626.00
Downgrade to 2022 4111unner 4X2 SR5 (8642)
-$410.00
CD -Sliding Rear Cargo Deck
$350.00
EE -Premium Audio
$1585.00
KH -Running Boards
$345.00
2T -All weather floor liners
$269.00
LN -High performance LED fog lights
$169.00
DK -Owners portfolio
$35.00
K01-(2) Additional Key/FOBS
$990.00
8.25% Sales Tax
$3131.62
CA Tire Tax
$8.75
Delivery to Lodi
$150.00
Total
$41,249.37 each
Protect against future mechanical or electrical issues with Toyota Platinum Extra Care $0 Deductible
5 Years / 100,000 Miles $1130.00
6 Years / 100,000 Miles $1450.00
7 Years / 125,000 Miles $1945.00
Thank you for the opportunity to earn your business.
Patrick G Ireland
Government Fleet Manager
RESOLUTION NO. 2022-55
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO APPROPRIATE FUNDS FOR THE
PURCHASE OF A 2014 CHEVROLET TRAVERSE FROM THE
TRANSIT DIVISION
WHEREAS, the Parks, Recreation and Cultural Services Department (PRCS) has a
2000 Dodge Caravan that is past its recommended useful life of 10 years; and
WHEREAS, the Transit Division purchased a Toyota 4Runner to replace its 2014
Chevrolet Traverse; and
WHEREAS, the 2014 Chevrolet Traverse would be a suitable and cost-effective solution
for PRCS to replace the 2000 Dodge Caravan.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to appropriate funds in the amount of $15,505 to PRCS vehicle
replacement (64799100.77040) to be transferred to Transit (60000000.54391) for the purchase
of the 2014 Chevrolet Traverse; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: March 2, 2022
I hereby certify that Resolution No. 2022-55 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 2, 2022, by the following vote:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and
Mayor Chandler
NOES. COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2022-55