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HomeMy WebLinkAboutResolutions - No. 2022-15RESOLUTION NO. 2022-15 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH TRANSFORMER SERVICES, INC., OF HILLSBORO, OREGON; AUTHORIZING PURCHASE OF MATERIALS FROM CIRCUIT BREAKER SALES CO., INC., OF PHOENIX, ARIZONA; AND FURTHER APPROPRIATING FUNDS FOR SUBSTATION LOAD TAP CHANGER CAPITAL IMPROVEMENT PROJECT WHEREAS, Lodi Electric Utility (LEU) owns, operates and maintains four electrical substations to import and distribute power to Lodi customers; and WHEREAS, each of these substations has two transformers which convert or "step down" electricity to a voltage appropriate for customer use; and contained within each of these transformers is a device called a Load Tap Changer (LTC) which regulates the voltage to keep it within a narrow operating band for system stability; and WHEREAS, as load increases and decreases throughout the day, LTCs keep voltage steady throughout the distribution system; and as time goes on, the contacts for stepping the voltage up and down become worn out, and the oil they are immersed in becomes contaminated with dissolved gasses and impurities; and WHEREAS, the manufacturers of the LTC's specify intervals for maintenance and parts replacement and it is now necessary to replace the parts that are at the end of their recommended service life; and WHEREAS, parts kits will be purchased by LEU from Circuit Breaker Sales Co., Inc., and in accordance with Lodi Municipal Code, Sections 3.20.070, Circuit Breaker Sales Co., Inc. is the only authorized distributor who supplies the needed parts kits; and WHEREAS, the labor for removing the old parts and installation of these new kits, as well as refilling with new oil, will be performed by Transformer Services, Inc.; and WHEREAS, LEU staff reached out to three separate vendors for proposals to perform these services and Transformer Services, Inc., was the only vendor willing to provide a proposal for the specialized services based on their staff availability and expertise; and WHEREAS, this project (CIP Project EUCP-21009) has a current authorized budget of $164,812, including rollover of Fiscal Year (FY) 2020/21 funds and staff is requesting an appropriation of funds to 50199000.77020 in the amount of $123,188 for a total authorized FY 2021/22 budget of $288,000 for said project. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a Professional Services Agreement with Transformer Services, Inc. of Hillsboro, Oregon, in the amount of $115,768, for removal of old parts, installation of new parts, and refill of oil at substation transformers; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve the purchase of materials from Circuit Breaker Sales Co., Inc., of Phoenix, Arizona, in the amount of $160,908; and BE IT FURTHER RESOLVED that funds for the Substation Load Tap Changer CIP Project EUCP-21009 be appropriated as noted above for a total authorized Fiscal Year 2021/22 budget of $288,000; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: January 19, 2022 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2022-15 was passed and adopted by the City Council of the City of Lodi in a regular meeting held on January 19, 2022 by the following vote: AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None i PAMELA M. FARRIS Assistant City Clerk 2022-15