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HomeMy WebLinkAboutMinutes - April 12, 2022LODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, APRIL 12, 2022 An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, April 12, 2022, commencing at 7:02 a.m. Present: Council Member Khan, Council Member Kuehne, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler Absent: None Also Present: City Manager Schwabauer, City Attorney Magdich, and Assistant City Clerk Farris City Manager Schwabauer provided an introduction, explaining the one-time funds are available as the result of conservative budgeting during the pandemic, strong economic activity, and reimbursements received by the City. Deputy City Manager Andrew Keys provided a PowerPoint presentation regarding General Fund one-time requests. Specific topics of discussion included summary of projects recommended for funding; summary of projects not recommended for funding; Community Development; City Manager's Office; Economic Development; Fire Department; Library; Police Department; Parks, Recreation & Cultural Services; and Public Works. In response to Council Member Nakanishi, Mr. Keys confirmed the total of the one-time funds is $10,280,000. Council Member Nakanishi indicated his support of the recommended list. Mayor Chandler concurred, stating that the projects will enhance the community and promote tourism. In response to Mayor Pro Tempore Hothi, City Manager Schwabauer stated that the dog park at Beckman Park was included in last year's budget and that other partially-funded items have other funding mechanisms to make up the difference. Council Member Khan indicated his support of the list. In response to Council Member Khan, City Manager Schwabauer stated that the street lighting issue will be brought before Council in an upcoming meeting. Council Member Kuehne indicated his support of the list. Pat Patrick, representing the Lodi Chamber of Commerce, spoke in favor of the art installation along Interstate 5 which will promote the Lodi tourism. A.Call to Order / Roll Call B.Topics B-1 Receive Input on Staff Recommendations for Use of One Time General Fund Surplus Funds Accrued as a Result of Conservative Pandemic Budgeting, Strong Economic Activity and Federal Reimbursements for Pandemic Related Spending (CM) 1 Lisa Craig, a member of the public, spoke in favor of supporting local businesses, loan fund, and marketing. City Manager Schwabauer stated he is pleased the City has the surplus funds for these projects. None. No action was taken by the City Council. The meeting was adjourned at 7:56 a.m. C.Comments by Public on Non-Agenda Items THE TIME ALLOWED PER NON-AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES. D.Adjournment ATTEST: Pamela M. Farris Assistant City Clerk 2 General Fund One-Time Requests FY 20/21 SUMMARY OF PROJECTS RECOMMENDED FOR FUNDING SUMMARY OF PROJECTS NOT RECOMMENDED FOR FUNDING SUMMARY OF PROJECTS NOT RECOMMENDED FOR FUNDING (CONTINUED) COMMUNITY DEVELOPMENT Access Center Safety/Security $700,000 for 2.5 years of funding Security at the Access Center is paramount to community safety and to the center having a positive impact on the neighborhood. Secure funding for these services will help appease significant concerns of residents. Funding will provide vehicle patrol services of the neighborhood streets and alleyways surrounding the Access Center. Internal security is anticipated to be part of the operating budget as internal security will need to have additional training, such as trauma informed de-escalation procedures, and relationship building with the residents of the Access Center to ensure a constructive approach to keeping everyone safe. CITY MANAGER’S OFFICE Rails to Trails Project –$500,000 Initial planning work and study for developing a portion of unused Union Pacific Railroad tracks into a Greenline Trail that would connect Downtown Lodi to Woodbridge. Long Term Liability Reduction –$225,000,000 Despite significant progress, the City carries a large list of long term liabilities. The following is not all inclusive but shows the definite need for additional funding to address long term liabilities: PERS UAL; OPEB UAL; Vehicle replacements; equipment replacements; facility repairs and maintenance; Parks Capital 230 W. Elm Street 2nd Floor Renovation -$1,250,000 Current space for administrative and police staff is limited. Additional employees may not have dedicated space within existing facilities and the need to secure new office space or explore alternative workspace models is necessary. This facility is currently uninhabitable and needs repairs to its elevator for ADA compliance and general remodeling into usable office space. ECONOMIC DEVELOPMENT Small Business matching Loan or Loan Guarantee Programs -$500,000 requested/$470,000 funded Loan purposes could range from equipment and working capital, to life/safety/fire safety building improvements and acquisition of real estate in special geographic areas including Downtown, Heritage District, Opportunity Zone and other aging commercial corridors. One-time budget request that could create a recurring program based upon loan activity and payments. FIRE Purchase of a New Fire Truck. TOTAL $1,406,700 requested/$500,000 funded Replacement for 2001 American LaFrance Tiller Truck that is past its useful life. Full replacement cost of a new fully outfitted is currently $2,438,000 with a price increase May 2022. This request locks in current pricing using the $500,000 recommended funding amount and existing fund balance and puts the vehicle replacement program on a sustainable path forward. Advanced Life Support Plan –TOTAL $1,138,824 Request includes overtime backfill for existing employees attending paramedic school, paramedic school tuition,and equipment purchase of cardiac monitors for a full program. Program is scalable to allow for ALS deployment at only one or any number of stations in the City. At this time,the ongoing cost burden of the ALS program is prohibitive to implementing the service and it is not recommended to advance this request. LIBRARY NOTE:ALL PROJECTES RECOMMEDNED FOR FUNDING ROM LIBRARY FUND BALANCE BUILT UPDUETOEXCESSPANDEMICERATRANSFERSFOROPERATINGSUPPORT. Library carpets cleaned:Comprehensive cleaning is well past due and has not been undertaken in years.Total $3,442.88 Self-Check Out Automation:2 Bibliotheca selfCheck 1000 kiosks,1 selfCheck 1000 desktop including 2-5-year service and maintenance agreement.Total $55,711 .45 Add-Savvy Touch screen solution:35”touch screen solution and cart that allows patrons to access thecatalog,programs and library services.Our quote includes hardware,service-platform configuration andcloud-based content management and software license for a year.Total $8,508 LED lighting project completed for the remainder of the library Estimated Total $120,000 Replace and update Community Room furniture:The current community room chairs are heavy andstained(cloth).The tables are dated,very heavy and cumbersome for staff to nest.Total from bothvendors$37,055.52 Sloped Roof Repair:The roof is past its useful life and in need of repair to maintain the facility to thestandardrequired.Total $300,000 Total one-time funding requested by the Library:$524,717.85 POLICE Air Conditioning Units –Two HVAC units operating the facility are both due for replacement. The units have failed during high heat events in the past causing significant discomfort to staff operating a 24/7 emergency service operation. Long term failure during high heat would impact the ability to deliver public safety services. Total Request $1,000,000 ($500,000 per unit)/$500,000 funded(1 unit) Motor Units for the Front and Back Gates –Aging motors have failed in the past causing delays in response as staff needs to manually open gates. Estimated Cost $40,000. Property Lobby Security Upgrades –The property room and lobby are managed by Civilian employees in the police department. The glass between customer and staff is not security glass and to transfer large property requires person to person contact, possibly exposing staff to dangerous and upset individuals. Estimated Cost $40,000. New Carpet for the Entire Building –The police building is around 25 years old, and so is the carpet in the facility. Cost Estimate $150,000 Evidence Freezer –The evidence freezer is over twenty years old. The age of the unit makes it hard to find parts, and if it fails, sensitive and critical evidence will be lost. Cost Estimate $50,000. PARKS, RECREATION & CULTURAL SERVICES Lodi Lake Southside Renovation Improvements - $2.4 Million Installed in late 1940s/early 1950s and not repaired/repaved since. Over 45,000 vehicles enter the park annually.Countless more park offsite, walk or bike in to the park. This project reduce safety risks to the public, reduce maintenance costs and beautify the park. Restore damaged roads, trails and picnic areas and will protect these from further damage, enhancing visitor experience and safety. Scope includes the reconstruction of the paved parking lot area, along with underground utility up- grades, new concrete paths of travel, trash enclosures, picnic tables, park benches, playground equipment, turf and irrigation improvements. Salas Park Parking Lot Overlay Improvements -$1.3 Million Existing parking lot is in very poor condition with numerous pot holes and failing asphalt pavement due to weather and normal wear and tear. The Lodi Boosters of Boy/Girls Sports who use the facilities regularly for youth and adult programming recently striped the parking lot to help identify spaces. Rehabilitate the parking lot and protect areas from further damage enhancing the visitor experience and safety. Scope includes re-pavement of the parking lot and overhead lighting. PARKS, RECREATION & CULTURAL SERVICES (CONT’D) Playground Renovations at five (5) locations –$1.63 Million Replacement of existing or previously removed structures installed between 1997 –2001. Playground safety regulations state these need to be updated to meet equipment safety requirements. Replacement parts for the existing structures are difficult to obtain due to the age of the structures and often times repairs are not timely. English Oaks Structure –$363,000 –Installed in 1997.Currently there is no playground structure, Hale Park Tot Lot Structure -$298,000 –Installed in 2006. Peterson East Structure -$348,000 –Playground installed in 1997. Legion Structure –$378,000 –Playground installed in 1998. Katzakian Structure –$348,000 –Playground installed in 2001. Demolition of Abandoned Park Structures -$250,000 Lawrence Park Restroom –the restroom is unusable and has become an attractive nuisance within the property.The restroom has been out of service since 2015. Softball Complex Concession –the concession stand and storage has not been in use since 2005 due to dilapidation.It has been challenging for PRCS staff to keep the building secure from vandalism. Lodi Look Building –this building is located between the North parking lot of the Grape Bowl and Lawrence Elementary School.The building has been abandoned since 2007 after the After School Program moved to Lodi Unified campuses. PARKS, RECREATION & CULTURAL SERVICES (CONT’D) Legion Park Community Building Renovation - $275,000 Potential revenue generating community asset currently off-line due to poor conditions. Scope includes renovating interior to include new windows, doors, flooring, cabinetry work, electrical upgrades, restroom fixtures and sewer line improvements. Prime, central location creates high facility demand. No improvements to this space have been conducted in over 30 years. $140,000 was previously approved to help improve this condition of this facility but PRCS recommended and Council approved reallocating that funding cover construction overages for Blakely Park Sports and Irrigation Improvements Project. Hutchins Street Square Climate Control System - $425,000 The indoor pool at Hutchins Street Square operates year-round. High winter humidity causes moisture to accumulate on walls/structures throughout HSS buildings, creating corrosive environment leading to increased need for maintenance and repair throughout the facility. In summer, the heat is intolerable due to lack of air conditioning. This pool is the city’s only indoor pool and is in high- demand and heavily programmed. The project will replace the non-functioning climate control system for the pool, thereby preserving the asset that is the pool and Hutchins Street square and reducing future maintenance and repair costs. PARKS, RECREATION & CULTURAL SERVICES (CONT’D) John Deere 4066R compact utility tractor with backhoe and 4 in 1 bucket to replace parks’ 2003 tractor -$80,000 The aged, current tractor is out of commission with repair estimates over 50% the cost of a replacement. Without the tractor, maintenance is done manually, resulting in double the manpower. The tractor is used for smaller construction projects, leaf removal, irrigation work, homeless cleanups, loading and hauling debris, etc. Replacement will lead to efficiencies in the department and an improvement in the existing staff’s ability to provide service. There is currently no funding in PRCS equipment replacement accounts. DeBenedetti Park -Cricket Sports Lighting -$600,000 Provide a (4) new 70' galvanized steel poles, LED sports lighting and Musco Lighting Controls. Construction of a 12'x80' concrete pad (cricket pitch) with synthetic turf covering for "tape-ball" play, in the southwest basin of DeBenedetti Park. Provide sports lighting for safe night play along with energy saving with the LED lighting fixtures. Parks Equipment Replacement Fund Transfer –TOTAL $200,000 PARKS, RECREATION & CULTURAL SERVICES (CONT’D) I-5 / Flag City –Art Installation -$500,000 Lodi’s cultural history will be celebrated through an art installation for citizens and visitors as they enter the city. Benefits to an art installation are many including its location in a public atmosphere (not confined to a museum or building), its enrichment to the city’s streetscapes, lends itself to civic engagement, provides artists with professional opportunities, may boost local economy by creating an attraction to visitors, shows an investment to the city by celebrating Lodi’s livability and love-ability boosting community pride, and will connect neighbors through a shared history. A current main idea for the art installation is a cluster of grapes sculpture. The Arts Commission would engage artists to commission the work. Highway 99 –Art Installation -$500,000 Lodi’s cultural history will be celebrated through an art installation for citizens and visitors as they enter the city. Benefits to an art installation are many including its location in a public atmosphere (not confined to a museum or building), its enrichment to the city’s streetscapes, lends itself to civic engagement, provides artists with professional opportunities, may boost local economy by creating an attraction to visitors, shows an investment to the city by celebrating Lodi’s livability and love-ability boosting community pride, and will connect neighbors through a shared history. A current main idea for the art installation would be similar to the existing Celebrate the Harvest sculpture. The Arts Commission would engage artists to commission the work. PARKS, RECREATION & CULTURAL SERVICES (CONT’D) Softball Complex Parking Lot Overlay Improvements -$880,000 The Softball Complex is a heavily used athletic field for both youth and adult softball programming.The existing parking lot is in very poor condition with numerous pot holes and failing quality of asphalt pavement due to weather and lack of maintenance. Scope of work shall also include interior overhead parking lot lighting. Bridge Over Lodi Lake (Connect Westside) $5M This community enhancement project would connect the Lodi Lake Boat ramp area with the walking path along the west side of the lake, expanding the walkability of the park. Peterson Park Improvements -$135,000 This project will replace park sign that was damaged by a vehicular accident in 2019.The new sign will be fabricated with 10 gauge sheet steel, aged metal finish and with frames.The proposed sign will have a similar look to the Candy Cane Park sign.The tennis courts at Peterson Park are approximately 25 years old and in need of repair. The colored asphalt surfacing has faded and has numerous cracks along with portions that have chipped away. The surface also has some offset construction joints that create potential tripping hazards and settlement has caused small localized ponding. Water Park -$1M This community enhancement project would provide additional recreation opportunities at DeBenedetti Park during the summer months. PUBLIC WORKS Fire Station 4 Exterior Stucco Repair - $150k 20 year old building with cracked exterior stucco around windows causing water intrusion and water damage HSS Sloped Roof Repair -$1M Roof is 25 yeas old and is past its useful life. This would complete the second of three phases of sloped roof repairs at HSS HSS Flat Roof Repair -$1.2M Reconditioning efforts during lean times were insufficient to address the need for roof replacement long term. Existing repairs are again showing wear and full replacement is needed Impact Fees (City Contributions): Reduce Impact Fee Remaining Contributions $4.15M Impact fee subsidies to spur development during the Great Recession leave the impact fee programs with an “existing deficiency”. Existing Deficiencies cannot be cured by charging future development and must be cured through grants or other City revenues. PD Gun Range improvement Second phase of the remodel including updating shooting partitions, new counters and cabinetry and a more effective bullet trap