HomeMy WebLinkAboutAgenda Report - February 16, 2022 C-08AGENDA ITEM eel
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Additional Change Orders
to 2020 Well Rehabilitation Project ($250,000), and Appropriating Funds
($246,000)
MEETING DATE: February 16, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION. Adopt resolution authorizing City Manager to execute additional
change orders to 2020 Well Rehabilitation Project in an amount
not -to -exceed $250,000 and appropriating funds in the amount of
$246,000.
BACKGROUND INFORMATION: On January 6, 2021, Council awarded the contract for 2020 Well
Rehabilitation Project to Zim Industries, Inc., of Fresno, in the
amount of $374,800 and authorizing the City Manager to execute
change orders not to exceed $37,480.
The project's original scope of work consisted of rehabilitating wells 11 R, 22, and a water supply well that
serves the San Joaquin Vector Control Facility (mosquito well) at the White Slough Water Pollution
Control Facility. The work at Well 11 R and the mosquito well were completed, but due to unforeseen
circumstances, work at Wells 3R, 24, and 28 were added to the contract through change orders executed
under the City Manager's authority. The wells added to this contract took a priority over Well 22, so it
was removed from the scope of work and is planned for the next well rehabilitation project. The work
completed to date has cost $371,267, leaving $3,533 of the contract left.
The six (6) change orders (CO) executed on this contract since it was awarded are as follows:
CO 1: Cleaning and associated activities at Well 3R $ 15,900.00
CO 2: Video Inspections at three White Slough monitoring wells $ 3,300.00
CO 3: Additional days to the contract $ -
CO 4: Cleaning and investigation at Well 24 $ 14,785.00
CO 5: Removal of all work associated with Well 22 and add work for Well 24 $ (63,447.00)
CO 6: Pull and reinstall -pump and materials at Well 28 $ 25,929.00
Cumulative Change Order Amount: $ (3,533.00)
One of the change orders consisted of cleaning and investigating the condition of Well 24 to determine
why it was pumping sand into the distribution system. Upon inspection, it was found that portions of the
31 year old well casing had deteriorated which allowed sand to enter the well pump. The recommended
repair is to install a stainless-steel liner within the existing casing along with other associated work to
bring the well back online. The total cost for the proposed work is $248,075. The total cost of the
proposed Well 24 repairs including staff time ($20,000) and provisions for additional change orders
($30,000) is approximately $300,000.
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
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2/3/2022
Adopt Resolution Authorizing City Manager to Execute Additional Change Orders to 2020 Well Rehabilitation Project ($250,000), and Appropriating Funds
($246,000)
February 16, 2022
Page 2
Staff recommends the proposed work be performed under this contract to expedite repairs prior to the
peak water demand season. This recommendation also considers that many projects have been
experiencing substantial delays due to material and labor shortages.
Staff recommends adopting a resolution authorizing City Manager to execute additional change orders
to the 2020 Well Rehabilitation Project in an amount not -to -exceed $250,000, and appropriating funds in
the amount of $246,000. This would increase the City Manager's change order authority to a total
$274,480 to include the proposed work and additional change orders.
FISCAL IMPACT:
FUNDING AVAILABLE:
CES/AB/cd
This project will preserve Well 24 and reduce the long-term maintenance
costs. This project will not impact the General Fund.
Originally Budgeted:
Water Capital Funds (56199000.77020)
Previously Appropriated:
Water Capital Funds (56199000.77020)
Wastewater Capital (53199000.77020)
Requested Appropriation:
Water Capital Funds (56199000.77020)
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Charle E. Swimley, Jr.
Public Works Director
$166,000
$156,800
$112,000
$246,000
$680,700
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Capital Improvement Program - Maintenance
FY 2021-2022
Maintenance Project Title:
Well No. 22 Rehabilitation Project
I Munis Project Code: PWWA-0044
#72
Section I:Description
District Nos: Citywide Project Length
Priority
Normal
This project provides funding to rehabilitate the City's municipal Well No. 22 located at 2040 South Cherokee Lane. This rehabilitation will include video footage of well casing,
mechanical
or chemical cleaning of the casing, diagnoses and potential replacement of well pump.
Justification/factor driving project
This project is needed due to the service life of this well site and the critical nature of this facility. Well maintenance and pump assessment is essential to maximize efficiency, and
minimize energy costs through optimal well performance.
Additional Information
Project scope has increased to also include additional wells and has becom the 2020 Well Rehab project.
Section II
Estimated Project Costs
Expenditure
Prior Years FY 20/21 FY 21/22 FY 22/23 FY 23124 FY 24/25 FY 25/26
Future Yrs
Total
Estimate Budget
Contracts
$ 416,450 $ 253,800 $ 225,600
N/A
$
895,850
Internal Staff
_
$ - $ 15,000
N/A
$
15,000
Total Capital Costs
$ 416,450 $ 268,800 $ 225,600 $ - $ - $ - $ -
NIA
$
910,850
Section III
Funding Sources/Methods of Financing
Funding Source(s)
Prior Years FY 20121 FY 21/22 FY 22/23 FY 23124 FY 24125 FY 25/26
Future Yrs
Total
Estimate Budget
561 - Water Capital Outlay
$ 416,450 $ 156,800 $ 225,600
N/A
$
798,850
531 - Wastewater Capital Outlay
$ - $ 112,000
1 N/A
$
112,000
Total Project Financing
$ 416,450 $ 268,800 $ 225,600 $ - $ - $ - $ -
I NIA
$
910,850
Section IV
Operating Budget Impact
Operating Cost or (savings)
Prior Years FY 20121 FY 21/22 FY 22/23 FY 23124 FY 24125 FY 25/26
Future Yrs
Total
Estimate Budget
Personnel
$ -
$
-
Other Operating Costs
$ -
$
-
Total Operating Impact
$ - $ - $ - $ - $ - $ - $ -
$ -
$
-
RESOLUTION NO. 2022-28
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE ADDITIONAL CHANGE
ORDERS TO 2020 WELL REHABILITATION PROJECT; AND
FURTHER APPROPRIATING FUNDS
WHEREAS, on January 6, 2021, Council awarded the contract for 2020 Well
Rehabilitation Project to Zim Industries, Inc., of Fresno, in the amount of $374,800 and
authorized the City Manager to execute change orders not to exceed $37,480; and
WHEREAS, the project's original scope of work consisted of rehabilitating wells 11 R, 22,
and a water supply well that serves the San Joaquin Vector Control Facility (mosquito well) at
the White Slough Water Pollution Control Facility; and
WHEREAS, the work at Well 11 R and the mosquito well were completed, but due to
unforeseen circumstances, work at Wells 3R, 24, and 28 were added to the contract through
change orders executed under the City Manager's authority; and
WHEREAS, the wells added to this contract took a priority over Well 22, so it was
removed from the scope of work and is planned for the next well rehabilitation project; and
WHEREAS, staff recommends authorizing the City Manager to execute additional
change orders to the 2020 Well Rehabilitation Project in an amount not to exceed $250,000;
and
WHEREAS, staff further recommends appropriating funds in the amount of $246,000
from the Water Capital Fund (56199000.77020).
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute additional change orders to the 2020 Well Rehabilitation
Project in an amount not to exceed $250,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize
appropriation of funds in the amount of $246,000 as set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: February 16, 2022
------------------------------------------------------------------------
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I hereby certify that Resolution No. 2022-28 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 16, 2022 by the following vote:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2022-28