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Home My WebLink AboutAgenda Report - February 16, 2022 C-07C-7 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Change Orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program ($153,590), and Appropriating Funds ($45,207) MEETING DATE: February 16, 2022 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute change orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program, in an amount not to exceed $153,590, and appropriating funds in the amount of $45,207. BACKGROUND INFORMATION: On April 21, 2021, Council approved specifications and adopted a resolution authorizing the City Manager to award a contract to the lowest responsive bidder, not to exceed $250,000; and execute change orders, not to exceed $50,000. On July 7, 2021, the City Manager executed the contract with Popuch Concrete Contracting, Inc., of Lodi, in the amount of $190,480. The contract is intended to facilitate citywide concrete repairs on an as -needed basis. Occasionally, other divisions within the City need to have miscellaneous concrete work done. It is beneficial for the City to utilize the existing contract. If approved, this change order adds additional funding in the amount of $8,383 to replace a sinking sidewalk near the clarifier at White Slough Water Pollution Control Facility; and adds additional State Transit Development Act (TDA) funds in the amount of $45,207 for this fiscal year for a total change order amount of $53,590. Due to additional funds ($100,000) recently becoming available through the Federal American Rescue Plan Act of 2021 for east side sidewalk repairs, we are requesting the City Manager change order authority increase to $153,590 to be able to utilize those funds at a later date. The requested appropriation is necessary to authorize the expenditure of the additional TDA funding that was not anticipated during the budget process. Staff recommends authorizing City Manager to execute change orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program, in an amount not to exceed $153,590, and appropriating funds in the amount of $45,207. FISCAL IMPACT: This project extends the useful life of City sidewalks and miscellaneous concrete. This project does not impact the general fund. APPROVED: Steve Schwabauer Stephen Schwabauer, City Manager \Ncvcfilv02\pubwks$\WP\PROJECTS\STREETS\2021-23 Sidewalk and Concrete Repair\C Sidewalk CO -Appropriation docx 2/2/2022 Adopt Resolution Authorizing City Manager to Execute Change Orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program ($53,590), and Appropriating Funds ($45,207) February 16, 2022 Page 2 FUNDING AVAILABLE: Funding for this project comes from a combination of the Fiscal Year 2021/22 and 2022/23 Capital Budgets as follows: TDA Bike Ped (33199000.77020) $30,000 Measure K (30399000.77020) $190,480 Requested appropriation: TDA Bike Ped (33199000.77020) $45,207 TOTAL: $235,687 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director C Charles E. Swimley, Jr, Public Works Director Prepared by Jimi Billigmeier, Associate Civil Engineer CES/JB/cd Cc: Popuch Concrete Contracting, Inc. \\cvcfilv02\pubwks$\WP\PROJECTSkSTREETS\2021-23 Sidewalk and Concrete Repair\C Sidewalk CO -Appropriation docx 2/2/2022 CITY OF LODI PROPOSED CHANGE ORDER PROJECT: 2021-2023 SIDEWALK AND MISC. CO No.: 1 CONCRETE REPAIR PROGRAM CONTRACTOR: Popuch Concrete Contracting, Inc. PCO No.: N/A RFI No.: N/A ARCHITECT/ENGINEER: F/ No.: N/A City of Lodi, Public Works Submit Proposal Within 15 Days Upon Receipt of This Request Brief Description Of Work Occasionally other divisions need to have small amounts of miscellaneous concrete work done. It is beneficial for the City to utilize this existing contract for the concrete needed by these divisions. This change order is adding money for work for to replace a sinking sidewalk near the clarifier at White Slough Water Pollution Control Facility. See attached invoice. This invoice is also adding additional funds to the contract recieved from TDA fund for this fiscal year Accounts: Amount 53053003.72499 (Wastewater) $8,383.00 33199000.77020 PWST-0026.Contracts.TDA Fund $45,207.00 $53,590.00 Request, Proposal, Recommendation And Approval Requesting Official: J.Billigmeier Request Date: 11/23/2021 Schedule Impact: 0 Days Contractor Proposal Date: N/A Add Amount: $53,590.00 Deduct Amount $0.00 Reason For Change: Work Needed for White Slough and add TDA Funds Account: See Above CONTRACTOR AGREES TO FURNISH ALL LABOR AND MATERIALS AND PERFORM ALL WORK REQUIRED TO COMPLETE THE ABOVE DESCRIBED WORK CHANGE IN ACCORDANCE WITH THE REQUIREMENTS FOR SIMILAR WORK COVERED BY THE CONTRACT EXCEPT AS OTHERWIS STIPULATED HEREIN FOR THE STATED CONSIDERATION. TO PERFORM THE CHANGES FOR THE AMOUNT INDICATED WHICH INCLUDES ANY EXTENDED OR JOBSITE OVERHEAD, DISRUPTION, RIPPLE EFFECT AND OTHER IMPACT COSTS. NO WORK WILL BE STARTED UNTIL THIS PROPOSAL IS ACCEPTED. IF THE CONTRACTOR DOES NOT SIGN ACCEPTANCE OF THIS ORDER, THE CONTRACTOR SHOULD REFER TO SECTION 4 1.03A OF THE STANDARD SPECIFICATIONS REGARDING FILING A WRITTEN PROTEST WITHIN THE SPECIFIED TIME. ORIGINAL CONTRACT: $ 190,480.00 PREVIOUS ADDS: $ - Cezzlg 11/24/21 tractor Date PREVIOUS DEDUCTS: $ - THIS CHANGE ORDER: $53,590.00 Deputy Public Works Director Date TOTAL CONTRACT AMOUNT $ 244,070.00 INCLUDING ALL CHANGE ORDERS: Public Works Director Date CONTRACT TIME ADJUSTMENT 0 DAYS ORIGINAL COMPLETION DATE: 6/30/2023 City Manager Date ADJUSTED CONTRACT 6/30/2023 COMPLETION DATE: MiscConcreteCO1.xIs 11/23/2021 Popuch Concrete Contracting, Inc. Contractor's License: 327940 PO BOX 2570 Lodi, CA 95241 BILL TO City of Lodi PO Box 3006 Lodi, CA 95241-1910 Invoice DATE INVOICE # 11/9/2021 1779-006 PROJECT JOB LOC: 12751 Thornton Road White Slough DESCRIPTION QTY U/M RATE AMOUNT Saw Cut Concrete 40 LF 6.50 260.00 Remove Sidewalk or Asphalt Concrete, Ramp 478 sqft 6.50 3,107.00 Install Sidewalk or Residential Driveway (>300 SF) 418 sqft 10.00 4,180.00 Miscellaneous Concrete Subgrade Compaction 418 ea 2.00 836.00 Total $8,383.00 Balance Due $8,383.00 Capital Improvement Program - Maintenance FY 2021-2022 Maintenance Project Title: 2020 Sidewalk Repair Munis Project Code: PWST-0026 #35 Section I:Description District Nos: Citywide Project Length Priority Normal Annual contract for sidewalk and miscellaneous concrete repairs in the City. Justification/factor driving project Annual sidewalk maintenance work. Additional Information $100K added from American Rescue Plan Act of 2021 funds for east side sidewalk repairs. Section II Estimated Project Costs Expenditure Contracts Internal Staff Prior Years $ FY 20121 Estimate 92,000 $ FY 21122 Budget 237,207 FY 22/23 $ 92,000 FY 23124 FY 24125 $ 92,000 $ 92,000 FY 25126 Future Yrs Total $ 103,825 $ 92,000 N/A $ 801,032 $ - $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 N/A $ 48,000 Total Capital Costs $ 103,825 $ 100,000 $ 245,207 $ 100,000 $ 100,000 $ 100,000 $ 100,000 NIA 1 $ 849,032 Section III 41 Funding Sources/Methods of Financing Funding Source(s) 300 - Street Fund 303 - Measure K Fund 331 - LTF-Pedestrian/Bike Total Project Financing Prior Years $ 1,632 $ 72,193 $ 30,000 FY 20121 Estimate $ FY 21122 Budget 100,000 FY 22123 FY 23124 FY 24125 FY 25126 Future Yrs Total N/A $ 101,632 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 N/A $ 492,193 $ 30,000 $ 75,207 $ 30,000 $ 30,000 $ 30,000 $ 30,000 N/A $ 255,207 $ 103,825 $ 100,000 j $ 245,207 j $ 100,000 $ 100,000 $ 100,000 $ 100,000 NIA $ 849,032 Section IV Operating Budget Impact Operating Cost or (savings) Personnel Other Operating Costs Total Operating Impact Prior Years FY 20121 Estimate FY 21122 Budget FY 22/23 FY 23124 FY 24125 FY 25126 Future Yrs Total $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - RESOLUTION NO. 2022-27 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS TO 2021-2023 SIDEWALK AND MISCELLANEOUS CONCRETE REPAIR PROGRAM; AND FURTHER APPROPRIATING FUNDS WHEREAS, on April 21, 2021, Council approved specifications and adopted a resolution authorizing the City Manager to award a contract for the 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program to the lowest responsive bidder, in an amount not to exceed $250,000, and execute change orders, in an amount not to exceed $50,000; and WHEREAS, on July 7, 2021, the City Manager executed the contract with Popuch Concrete Contracting, Inc., of Lodi, in the amount of $190,480, to facilitate Citywide concrete repairs on an as -needed basis; and WHEREAS, occasionally, other divisions within the City need to have miscellaneous concrete work done and it is beneficial for the City to utilize the existing contract; and WHEREAS, staff needs to replace a sinking sidewalk near the clarifier at White Slough Water Pollution Control Facility; and WHEREAS, staff recommends authorizing the City Manager to execute change orders to the 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program, in an amount not to exceed $153,590; and WHEREAS, staff further recommends appropriating funds in the amount of $45,207 from the State Transit Development Act (TDA) Bike Ped Fund (33199000.77020). NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute change orders to the 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program, in an amount not to exceed $153,590; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize appropriating funds in the amount of $45,207 from the State Transit Development Act (TDA) Bike Ped Fund (33199000.77020); and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: February 16, 2022 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2022-27 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 16, 2022 by the following vote: AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None PAMELA M. FARRIS Assistant City Clerk 2022-27