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CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Accept Improvements Under Contract for City Hall Security Improvements Project
MEETING DATE: February 16, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for City Hall Security
Improvements Project.
BACKGROUND INFORMATION: This project consisted of installing bullet resistant service windows
and public service counters on the first floor, retrofitting existing
interior windows and doorways with bullet resistant panels, security
card access and hardware on the second floor, and other incidental and related work. These
improvements allow Staff more time to safely exit the premises during an active shooter event.
This project was awarded to Diede Construction Inc., of Woodbridge on April 7. 2021 in the amount of
$243,602.00. The final contract amount was $259,729.00. The cost increase was due to Change Order
No.1 ($16,127.00) to add a bullet proof service counter at the Administration office.
The original contract completion date was June 30, 2021, and the actual contract completion date was
January 13, 2022. The completion delay was due to the bullet proof material suppliers delay in getting
the material fabricated, shipped and installed; and the extra work on the change order.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: There will be a slight increase in building maintenance cost associated
with the installed improvements.
FUNDING AVAILABLE: This project was funded by General Fund Capital.
Charles E. Swimley, Jr.
Public Works Director
Prepared by Lyman Chang, City Engineer/Deputy Public Works Director
CES/LC/cd
Attachment
cc: Facilities Superintendent
Management Analyst, Public Works
NJ Associates, Inc.
Diede Construction Inc.
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\MISC\City Hall Security\C_Accept0 doc
1/31/2022
EXHIBIT
MIJILDING-PLAN 11NG
PUBLIC WORKS