HomeMy WebLinkAboutAgenda Report - March 7, 2001 E-11CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Authorize An Increase Of $3,000 To Council Member Hitchcock's Travel And
Business Expense Account From The Contingency Fund For The Purpose Of
Representing The City On Various Commissions, State Policy And National
Committees
MEETING DATE: March 7, 2001
PREPARED BY: City Clerk
RECOMMENDED ACTION: That the City Council concur with Council Member Hitchcock's
request to authorize an increase of $3,000 to her travel and business
expense account from the contingency fund for the purpose of
representing the City on various commissions, state policy and
national committees.
BACKGROUND INFORMATION: Council Member Hitchcock requested in the attached letter that her
travel and business expense account be increased to account for the
many commissions, state policy and national committees on which
she serves representing the City.
In estimating the expenses associated with each of the meetings on Council Member Hitchcock's letter, it
is recommended that the account be increased by $3,000, and is further recommended that the funds be
transferred from the contingency fund into Council Member Hitchcock's travel and business expense
account.
FUNDING: $3,000 — Contingency Fund
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Vicky McAthie, Finance Director
APPROVED:
H. Dixon Flynn -- City Manager
Susan J. Blacks on
City Clerk
Susan Y. Hitchcock
2443 MacArthur Parkway, Lodi, California 95242
(209) 334-9362
February 24, 2001
Susan Blackston, City Clerk
City of Lodi
221 E. Pine St.
Lodi, CA 95240
Dear Mrs. Blackston:
Please place for me on the next agenda a budget increase request of my Councilmember's annual
budget expense. According to the most recent summary distributed by the Finance Department, I
have a balance of less than $200. This amount will be insufficient to meet the future obligations I
have assumed as a representative of the City for upcoming State and National committee meetings
and conferences.
As an alternate commissioner of the Northern California Power Agency (NCPA) for the past two
years, I attended the American Public Power Association (APPA) annual conference in June 2000
and the Northern California Public Power Agency (NCPA) annual conference in September 2000.
As a member of the state's League of California Cities Environmental Quality (EQ) Policy
Committee, I am required to attend 4-5 meetings each year in the Northern and Southern parts of
the state including the League's annual conference in October. As a member of the National
League of Cities (NLC) Environment, Energy and Natural Resources (EENR) Policy Committee I
am expected to attend the two annual National League of Cities annual conferences in Boston
(December) and Washington D.C. (March). However, due to the expense of out of State travel, I
will only attend the annual conference in D.C.
I will have/have recently had expenses for the following commitments on behalf of the City:
January 19, 2001
LCC EQ Policy Committee in Los Angeles
January 25, 2001
LCC Employee Relations Conf. in Monterey (1 day -no overnight)
January 25, 2001
Central Valley Division Quarterly Dinner Meeting in Modesto
March 9-13, 2001
NLC EENR Meeting & Annual Conf. in Washington D.C.
March 29, 2001
Central Valley Division Executive Comm. Meeting in Turlock
March 30, 2001
LCC EQ Policy Committee in San Francisco
May 9, 2001
Central Valley Division Quarterly Dinner Meeting in Sacramento
June 28, 2001
Central Valley Division Executive Comm. Meeting in Turlock
July 20, 2001
LCC EQ Policy Committee Meeting in Los Angeles
1 have not included in the above my potential attendance at NCPA commission meetings. I will
forego attending the annual League of California Cities Mayors and Councilmembers Forum
offered in the Spring as I did last year.
As I stated to the Council in earlier budget discussions, the annual $5,000 Councilmember budget
is insufficient for Councilmembers appointed to and representing the City's interest on various
commissions, state policy committees and national committees. Please review my last year's
expenses for like meetings/conferences and request an amount sufficient to cover expenses for the
above listed commitments.
Sincerely, ,
san Hitchcock
Councilmember
cc: Nakanishi, Howard, Land & Pennino