HomeMy WebLinkAboutAgenda Report - January 19, 2022 C-11AGENDA ITEM C'o
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CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute an Agreement to
Participate in the CALNET NextGen Contract between the State of California and
ATT through June 30, 2025
MEETING DATE: January 19, 2022
PREPARED BY: Information Technology Manager
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute an agreement
to participate in CALNET NextGen contract between the State of
California and ATT through June 30, 2025.
BACKGROUND INFORMATION: Currently, the City buys certain technology products, such as
telephone services, cellular and internet service at discounted rates
through the State of California contract called CALNET3. This
contract expired December 31, 2021. The new contract, called
CALNET NextGen is now available as of April 15, 2020.
All California government agencies may use CALNET NextGen for procurement of certain products and
services. The new CALNET NextGen contract is for five years, with possible three extensions of one
year each.
All current ATT voice and data services subscribed to by the City shall automatically be included under
the new agreement.
Staff recommends adoption of a resolution authorizing the City Manager to execute an agreement to
participate in the CALNET NextGen contract between the State of California and ATT through June 30,
2025.
FISCAL IMPACT: Not participating in the CALNET NextGen contract will subject the City to
revert to tariff pricing on all services.
FUNDING AVAILABLE: 10095000.72202 — Telephone Charges
Q X,ighj
Andrew Keys
Deputy City Manager
APPROVED: ;,:,:,: s,
Stephen Schwabauer, City Manager
CA LN ET
AUTHORIZATION TO ORDER (ATO)
AT&T Corp and the California Department of Technology (CDT) have entered
into a multi-year statewide contract for CALNET Legacy Telecommunications
Voice and Data Services, C4A 1 LEG 18, Categories 15, 16, 17, and 18. The CDT
may, at its sole option elect to extend the Contract Term for up to the number of
years as indicated in the Contract.
Category 15, Dedicated Transport:
■ Contract award: 01/03/2019
• Contract end: 01 /02/2026
• Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category 15.2.2, Carrier DSO Service:
• Contract award: 01 /03/2019
• Contract end: 01 /02/2022
■ Number of optional extensions and extension duration(s): 2 extensions, 1
year per extension
Category 16, Long Distance Calling:
■ Contract award: 01 /03/2019
• Contract end: 01/02/2024
■ Number of optional extensions and extension duration(s): 5 extensions, 1
year per extension
Category 17, Toll Free Voice Calling:
• Contract award: 01/03/2019
■ Contract end: 01 /02/2024
• Number of optional extensions and extension duration(s): 5 extensions, 1
year per extension
Category 18, Legacy Telecommunications:
■ Contract award: 01 /03/2019
• Contract end: 01/02/2026
• Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category 18.3.1.1, Analog Service:
• Contract award: 01/03/2019
• Contract end: 01 /02/2022
• Number of optional extensions and extension duration(s): 2 extensions, 1
year per extension
Pursuant to the Contract C4 -LEG -12 -10 -TS -01, which is incorporated herein by
reference, any eligible on -state public entity (herein "Non -State Entity"), as
authorized in Government Code section 11541 is allowed to order services and
products (collectively "Services") solely as set forth in the Contract.
To establish CALNET eligibility, the Non -State Entity will be required to have a
Non -State Entity Service Policy and Agreement (NESPA) on file with the CDT
CALNET Program, prior to submitting the Authorization to Order (ATO).
Once the Non -State Entity and the Contractor approve and sign the ATO, the
Contractor shall deliver the ATO to the CALNET Program for review and
approval. No Service(s) shall be ordered by the Non -State Entity or provided by
the Contractor until both parties and the CALNET Program execute the ATO.
By executing the ATO, the City of Lodi
[Non -State Entity] may subscribe to the Service(s), and the Contractor agrees
to provide the Service(s), in accordance with the terms and conditions of the
ATO and the Contract. Service catalogs, rates and Contract terms are
available at the CALNET Program website.
The ATO, and any resulting order for Service(s), is a contract between the Non -
State Entity and the Contractor. As such, the CDT will not facilitate, intervene,
advocate or escalate any disputes between the Non -State Entity and the
Contractor or represent the Non -State Entity in resolution of litigated disputes
between the parties.
The ATO shall not exceed the term of the Contract and shall remain in effect
for the duration of the contract unless:
The CDT, at its discretion, revokes the approved ATO; or
• The Non -State Entity terminates the ATO, for specific Services(s) in part or
in total, prior to termination of the Contract, by providing the Contractor
with a 30 calendar days' prior written notice of cancellation.
The Non -State Entity, upon execution of the ATO, certifies that:
• The Non -State Entity understands that the Contractor and the CDT may,
from time to time and without the Non -State Entity's consent, amend the
terms and conditions of the Contract thereby affecting the terms of
service the Non -State Entity receives from the Contractor.
The Non -State Entity has reviewed the terms and conditions, including the
rates and charges, of the Contract.
The Non -State Entity understands and agrees that the Contractor invoices
for Service(s) subscribed to under the Contract are subject to review
and/or audit by the CDT, pursuant to provisions of the Contract.
• All Service(s) ordered under the ATO will be submitted to the Contractor
using an authorized purchasing document, signed by the Non -State
Entity's authorized signatory. Any additions, changes to, or deletions of
Service(s) shall be accomplished by submission of a purchasing
document to the Contractor, noting the changes.
■ The Non -State Entity understands and agrees that the Contractor shall
provide the CALNET Program all data, invoices, reports and access to
trouble tickets for Service(s) subscribed to under the Contract, pursuant to
provisions of the Contract. Upon execution of the ATO, the Non -State
Entity authorizes the CALNET Contractor to release the Non -State Entity's
Customer Proprietary Network Information (CPNI) to the CALNET Program
for purposes of administering the Contract.
• The Non -State Entity understands that, the Contractor shall bill the Non -
State Entity, and the Non -State Entity shall pay the Contractor according
to the terms and conditions, and rates set forth in the Contract for such
Service(s).
E -Rate Customers Only - Complete if applying
for E -Rate funding:
City of Lodi [Enter Non -State Entity
name] intends to seek Universal Service Funding (E -Rate) for eligible Service(s)
provided under the ATO. The Service(s) ordered under the ATO shall
commence
[MM/DD/YYYY]
("Service Date"). Upon the Service Date, the ATO supersedes and replaces
any applicable servicing arrangements between the Contractor and the Non -
State Agency for the Service(s) ordered under the ATO.
Contact Information
Any notice or demand given under this Contract to the Contractor or the Non -
State Entity shall be in writing and addressed to the following:
Non -State Entity
Non -State Entity Name
City of Lodi
Authorized Agent
Title of Authorized Agent
Address
221 W Pine St
City, State, Zip Code
Lodi, CA 95240
Contact Number
209-333-6700
Email
Contractor
AT&T Corporation
Authorized Agent: Keith Nagel Contact Number:
Attention: Program Management Office 916-384-6175
Email:
Address: 2700 Watt Avenue
KN7135@att.com
Room 1213
Sacramento, CA 95821
IN WITNESS WHEREOF, the parties below hereto have caused the execution
of this ATO. The effective date of this ATO, between the Non -State Entity, the
Contractor and CDT/CALNET shall be pursuant to the CDT/CALNET "DATE
EXECUTED" shown below.
Non -State Entity
Authorized Agent Name
L:, kt, o k LASL-> I
TItEliq of Authored Arent
u�-�'
Signator
Contractor
Authorized Agent Name
Title of Authorized Agent
Signature
Approved as to Form:
JANICE D. MAGIDICH
City Attorney
Date Signed
Date Signed
Approved By: State of California Department of
Technology
Authorized Agent Name
Title of Authorized Agent
Signature Date Executed
CALNET
AUTHORIZATION TO ORDER (ATO)
AT&T Corp. and the California Department of Technology (CDT) have entered
into a five-year statewide contract for CALNET IFB C4DNCS19, Data Networks
and Communications Services, Categories 20, 21, 22, 23, 24, 25, 27, 28, 29 and
30. The CDT may, at its sole option elect to extend the Contract Term for up to
the number of years as indicated in the Contract.
Category: 20, MPLS Data Network Services
• Contract award: 04/15/2020
• Contract end: 06/30/2025
• Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category: 21, Standalone VolP Services
• Contract award: 04/15/2020
■ Contract end: 06/30/2025
• Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category: 22, Cloud Hosted VoIP Services
• Contract award: 04/15/2020
• Contract end: 06/30/2025
■ Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category: 23, Metropolitan Area Network (MAN)
Ethernet Services and Features
■ Contract award: 04/15/2020
• Contract end: 06/30/2025
• Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category: 24, Flat Rate Internet Services
• Contract award: 04/15/2020
• Contract end: 06/30/2025
• Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category: 25, Sustained Bandwidth Internet
Services and Features
• Contract award: 04/15/2020
• Contract end: 06/30/2025
• Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category: 27, Standard Contact Center Services
• Contract award: 04/15/2020
• Contract end: 06/30/2025
• Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category: 28, Custom Contact Center Services
• Contract award: 04/15/2020
• Contract end: 06/30/2025
■ Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category: 29, Converged VoIP Services
• Contract award: 04/15/2020
Contract end: 06/30/2025
Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Category: 30, Broadband with Internet Services
■ Contract award: 04/15/2020
• Contract end: 06/30/2025
• Number of optional extensions and extension duration(s): 3 extensions, 1
year per extension
Pursuant to the Contract C4-DNCS-19-001-40, which is incorporated herein by
reference, any eligible non -state public entity (herein "Non -State Entity"), as
authorized in Government Code section 11541 is allowed to order services and
products (collectively "Services") solely as set forth in the Contract.
To establish CALNET eligibility, the Non -State Entity shall be required to have a
Non -State Entity Service Police (NESPA) on file with the CDT
CALNET Program, prior to submitting this Authorization to Order (ATO).
Once the Non -State Entity and the Contractor approve and sign the ATO, the
Contractor shall deliver this ATO to the CALNET Program for review and
approval. No Service(s) shall be ordered by the Non -State Entity or provided by
the Contractor until both parties and the CALNET Program execute this ATO.
By executing this ATO, the City of Lodi
[Non -State Entity] may subscribe to the Service(s), and the Contractor agrees
to provide the Service(s), in accordance with the terms and conditions of this
ATO and the Contract. Service catalogs, rates and Contract terms are
available at the CALNET Program website.
The ATO, and any resulting order for Service(s), is a contract between the Non -
State Entity and the Contractor. As such, the CDT will not facilitate, intervene,
advocate or escalate any disputes between the Non -State Entity and the
Contractor or represent the Non -State Entity in resolution of litigated disputes
between the parties.
The ATO shall not exceed the term of the Contract and shall remain in effect
for the duration of the contract unless:
■ The CDT, at its discretion, revokes the approved ATO; or
• The Non -State Entity terminates the ATO, for specific Service(s) in part or in
total, prior to termination of the Contract, by providing the Contractor
with a 30 calendar days' prior written notice of cancellation.
The Non -State Entity, upon execution of the ATO, certifies that:
• The Non -State Entity understands that the Contractor and the CDT may,
from time to time and without the Non -State Entity's consent, amend the
terms and conditions of the Contract thereby affecting the terms of the
service the Non -State Entity receives from the Contractor.
■ The Non -State Entity has reviewed the terms and conditions, including the
rates and charges, of the Contract.
• The Non -State Entity understands and agrees that the Contractor invoices
for Service(s) subscribed to under the Contract are subject to review
and/or audit by the CDT, pursuant to provisions of the Contract.
■ All Service(s) ordered under the ATO will be submitted to the Contractor
using an authorized purchasing document, signed by the Non -State
Entity's authorized signatory. Any additions, changes to, or deletions of
Service(s) shall be accomplished by submission of a purchasing
document to the Contractor, noting the changes.
The Non -State Entity understands and agrees that the Contractor shall
provide the CALNET Program all data, invoices, reports and access to
trouble tickets for Service(s) subscribed to under the Contract, pursuant to
provisions of the Contract. Upon execution of the ATO, the Non -State
Entity authorizes the CALNET Contractor to release the Non -State Entity's
Customer Proprietary Network Information (CPNI) to the CALNET Program
for purposes of administering the Contract.
• The Non -State Entity understands that, the Contractor shall bill the Non -
State Entity; and the Non -State Entity shall pay the Contractor according
to the terms and conditions, and rates set forth in the Contract for such
Service(s).
E -Rate Customers Only - Complete if applying
for E -Rate funding:
City of Lodi (Enter Non -State Entity
name) intends to seek Universal Service Funding (E -Rate) for eligible Service(s)
provided under the ATO. The Service(s) ordered under the ATO shall
commence MM/DD/YYYY
("Service Date"). Upon the Service Date, the ATO supersedes and replaces
any applicable servicing arrangements between the Contractor and the Non -
State Agency for the Service(s) ordered under the ATO.
Contact Information
Any notice or demand given under this Contract to the Contractor or the Non -
State Entity shall be in writing and addressed to the following:
Non -State Entity
Non -State Entity Name
Clty of Lodi
Authorized Agent
Title of Authorized Agent
Address
221 W Pine St
Contact Number
209-333-6700
City, State, Zip Code Email
Lodi, CA 95240
Contractor
AT&T Corporation
Authorized Agent: Keith Nagel Contact Number:
Attention: Program Management Office 916-384-6175
Email:
Address: 2700 Watt Avenue KN7135@att.com
Room 1213
Sacramento, CA 95821
IN WITNESS WHEREOF, the parties below hereto have caused the execution of
this ATO. The effective date of this ATO, between the Non -State Entity, the
Contractor and CDT/CALNET shall be pursuant to the CDT/CALNET "DATE
EXECUTED" shown below.
Non -State Entity
Authorized Agent Name
Q�— k5r_>�
Title f�Au�horize�Agent�-
Signature
Contractor
Authorized Agent Name
Title of Authorized Agent
Signature
Approved as to Form:
JANICE D. MAGDICH
City Attorney
Date Signed
Date Signed
Approved By: State of California, Department of
Technology
Authorized Agent Name
Title of Authorized Agent
Signature Date Executed
DEPARTMENT OF TECHNOLOGY
NON -STATE ENTITY SERVICE POLICY AND AGREEMENT (NESPA)
The California Network and Telecommunications Program (CALNET) service offerings are primarily
intended to meet State entity requirements. However, CALNET services may be purchased by
qualified non -State entities. To use the CALNET next generation of contracts, non -State entities
are required to self -certify that their organization qualifies for one of the CALNET eligibility criteria
below.
Authorized Entity Criteria
Please select one of the following:
Local government entities are defined as "any city, county, city and county, district
or other governmental body empowered to expend public funds for the acquisition
of goods" per Public Contract Code Chapter 2, Paragraph 10298 (a) (b). While the
State makes this contract available to local governmental entities, each local
governmental entity should determine whether this contract is consistent with its
procurement policies and regulations.
Entirely 100% tax supported entity
F1A governmental entity with a Joint Powers Agreement (JPA)
F1Federally recognized Indian Tribe
NON -STATE ENTITY INFORMATION
REQUESTING NON -STATE ENTITY ORGANIZATION NAME
City of Lodi
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNING ON BEHALF OF NON -STATE ENTITY
STREET ADDRESS
221 W Pine St.
CITY, STATE, ZIP CODE
Lodi, CA 95240
CONTACT PHONE NUMBER
209-333-6700
EMAIL ADDRESS
I certify under penalty of perjury the requesting entity meets the NESPA "Authorized Entity
Criteria" selected above.
NON -STATE ENTITY SIGNATURE
CDT/CALNET PROGRAM
CUSTOMER CODE:
Approved as to Form:
JANICE D. MAGDICH
City Attorney
DATE
Revised 03/12/20
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RESOLUTION NO. 2022-21
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE AGREEMENT TO
PARTICIPATE IN THE CALNET NEXTGEN CONTRACT
BETWEEN THE STATE OF CALIFORNIA AND AT&T
WHEREAS, the City buys certain technology products, such as telephone, cellular, and
internet services, at discounted rates through the State of California contract with AT&T called
CALNET3, which expired on December 31, 2021; and
WHEREAS, a new State contract called CALNET NextGen is now available for use by all
California government agencies for procurement of certain products and services; and
WHEREAS, the term of the CALNET NextGen contract is for five years with three possible
extensions of one year each; and
WHEREAS, all current AT&T voice and data services subscribed to by the City under
CALNET3 will automatically be included in the new agreement.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute an agreement to participate in the CALNET NextGen contract
between the State of California and AT&T through June 30, 2025, and all possible extensions;
and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation or
term, and make clerical corrections as necessary.
Dated: January 19, 2022
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2022-21 as passed and adopted by the City Council
of the City of Lodi in a regular meeting held January 19, 2022, by the following votes:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
`7 II
PAMELA M. FARRIS
Assistant City Clerk
2022-21