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HomeMy WebLinkAboutAgenda Report - January 19, 2022 C-11AGENDA ITEM C'o I / CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute an Agreement to Participate in the CALNET NextGen Contract between the State of California and ATT through June 30, 2025 MEETING DATE: January 19, 2022 PREPARED BY: Information Technology Manager RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute an agreement to participate in CALNET NextGen contract between the State of California and ATT through June 30, 2025. BACKGROUND INFORMATION: Currently, the City buys certain technology products, such as telephone services, cellular and internet service at discounted rates through the State of California contract called CALNET3. This contract expired December 31, 2021. The new contract, called CALNET NextGen is now available as of April 15, 2020. All California government agencies may use CALNET NextGen for procurement of certain products and services. The new CALNET NextGen contract is for five years, with possible three extensions of one year each. All current ATT voice and data services subscribed to by the City shall automatically be included under the new agreement. Staff recommends adoption of a resolution authorizing the City Manager to execute an agreement to participate in the CALNET NextGen contract between the State of California and ATT through June 30, 2025. FISCAL IMPACT: Not participating in the CALNET NextGen contract will subject the City to revert to tariff pricing on all services. FUNDING AVAILABLE: 10095000.72202 — Telephone Charges Q X,ighj Andrew Keys Deputy City Manager APPROVED: ;,:,:,: s, Stephen Schwabauer, City Manager CA LN ET AUTHORIZATION TO ORDER (ATO) AT&T Corp and the California Department of Technology (CDT) have entered into a multi-year statewide contract for CALNET Legacy Telecommunications Voice and Data Services, C4A 1 LEG 18, Categories 15, 16, 17, and 18. The CDT may, at its sole option elect to extend the Contract Term for up to the number of years as indicated in the Contract. Category 15, Dedicated Transport: ■ Contract award: 01/03/2019 • Contract end: 01 /02/2026 • Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category 15.2.2, Carrier DSO Service: • Contract award: 01 /03/2019 • Contract end: 01 /02/2022 ■ Number of optional extensions and extension duration(s): 2 extensions, 1 year per extension Category 16, Long Distance Calling: ■ Contract award: 01 /03/2019 • Contract end: 01/02/2024 ■ Number of optional extensions and extension duration(s): 5 extensions, 1 year per extension Category 17, Toll Free Voice Calling: • Contract award: 01/03/2019 ■ Contract end: 01 /02/2024 • Number of optional extensions and extension duration(s): 5 extensions, 1 year per extension Category 18, Legacy Telecommunications: ■ Contract award: 01 /03/2019 • Contract end: 01/02/2026 • Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category 18.3.1.1, Analog Service: • Contract award: 01/03/2019 • Contract end: 01 /02/2022 • Number of optional extensions and extension duration(s): 2 extensions, 1 year per extension Pursuant to the Contract C4 -LEG -12 -10 -TS -01, which is incorporated herein by reference, any eligible on -state public entity (herein "Non -State Entity"), as authorized in Government Code section 11541 is allowed to order services and products (collectively "Services") solely as set forth in the Contract. To establish CALNET eligibility, the Non -State Entity will be required to have a Non -State Entity Service Policy and Agreement (NESPA) on file with the CDT CALNET Program, prior to submitting the Authorization to Order (ATO). Once the Non -State Entity and the Contractor approve and sign the ATO, the Contractor shall deliver the ATO to the CALNET Program for review and approval. No Service(s) shall be ordered by the Non -State Entity or provided by the Contractor until both parties and the CALNET Program execute the ATO. By executing the ATO, the City of Lodi [Non -State Entity] may subscribe to the Service(s), and the Contractor agrees to provide the Service(s), in accordance with the terms and conditions of the ATO and the Contract. Service catalogs, rates and Contract terms are available at the CALNET Program website. The ATO, and any resulting order for Service(s), is a contract between the Non - State Entity and the Contractor. As such, the CDT will not facilitate, intervene, advocate or escalate any disputes between the Non -State Entity and the Contractor or represent the Non -State Entity in resolution of litigated disputes between the parties. The ATO shall not exceed the term of the Contract and shall remain in effect for the duration of the contract unless: The CDT, at its discretion, revokes the approved ATO; or • The Non -State Entity terminates the ATO, for specific Services(s) in part or in total, prior to termination of the Contract, by providing the Contractor with a 30 calendar days' prior written notice of cancellation. The Non -State Entity, upon execution of the ATO, certifies that: • The Non -State Entity understands that the Contractor and the CDT may, from time to time and without the Non -State Entity's consent, amend the terms and conditions of the Contract thereby affecting the terms of service the Non -State Entity receives from the Contractor. The Non -State Entity has reviewed the terms and conditions, including the rates and charges, of the Contract. The Non -State Entity understands and agrees that the Contractor invoices for Service(s) subscribed to under the Contract are subject to review and/or audit by the CDT, pursuant to provisions of the Contract. • All Service(s) ordered under the ATO will be submitted to the Contractor using an authorized purchasing document, signed by the Non -State Entity's authorized signatory. Any additions, changes to, or deletions of Service(s) shall be accomplished by submission of a purchasing document to the Contractor, noting the changes. ■ The Non -State Entity understands and agrees that the Contractor shall provide the CALNET Program all data, invoices, reports and access to trouble tickets for Service(s) subscribed to under the Contract, pursuant to provisions of the Contract. Upon execution of the ATO, the Non -State Entity authorizes the CALNET Contractor to release the Non -State Entity's Customer Proprietary Network Information (CPNI) to the CALNET Program for purposes of administering the Contract. • The Non -State Entity understands that, the Contractor shall bill the Non - State Entity, and the Non -State Entity shall pay the Contractor according to the terms and conditions, and rates set forth in the Contract for such Service(s). E -Rate Customers Only - Complete if applying for E -Rate funding: City of Lodi [Enter Non -State Entity name] intends to seek Universal Service Funding (E -Rate) for eligible Service(s) provided under the ATO. The Service(s) ordered under the ATO shall commence [MM/DD/YYYY] ("Service Date"). Upon the Service Date, the ATO supersedes and replaces any applicable servicing arrangements between the Contractor and the Non - State Agency for the Service(s) ordered under the ATO. Contact Information Any notice or demand given under this Contract to the Contractor or the Non - State Entity shall be in writing and addressed to the following: Non -State Entity Non -State Entity Name City of Lodi Authorized Agent Title of Authorized Agent Address 221 W Pine St City, State, Zip Code Lodi, CA 95240 Contact Number 209-333-6700 Email Contractor AT&T Corporation Authorized Agent: Keith Nagel Contact Number: Attention: Program Management Office 916-384-6175 Email: Address: 2700 Watt Avenue KN7135@att.com Room 1213 Sacramento, CA 95821 IN WITNESS WHEREOF, the parties below hereto have caused the execution of this ATO. The effective date of this ATO, between the Non -State Entity, the Contractor and CDT/CALNET shall be pursuant to the CDT/CALNET "DATE EXECUTED" shown below. Non -State Entity Authorized Agent Name L:, kt, o k LASL-> I TItEliq of Authored Arent u�-�' Signator Contractor Authorized Agent Name Title of Authorized Agent Signature Approved as to Form: JANICE D. MAGIDICH City Attorney Date Signed Date Signed Approved By: State of California Department of Technology Authorized Agent Name Title of Authorized Agent Signature Date Executed CALNET AUTHORIZATION TO ORDER (ATO) AT&T Corp. and the California Department of Technology (CDT) have entered into a five-year statewide contract for CALNET IFB C4DNCS19, Data Networks and Communications Services, Categories 20, 21, 22, 23, 24, 25, 27, 28, 29 and 30. The CDT may, at its sole option elect to extend the Contract Term for up to the number of years as indicated in the Contract. Category: 20, MPLS Data Network Services • Contract award: 04/15/2020 • Contract end: 06/30/2025 • Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category: 21, Standalone VolP Services • Contract award: 04/15/2020 ■ Contract end: 06/30/2025 • Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category: 22, Cloud Hosted VoIP Services • Contract award: 04/15/2020 • Contract end: 06/30/2025 ■ Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category: 23, Metropolitan Area Network (MAN) Ethernet Services and Features ■ Contract award: 04/15/2020 • Contract end: 06/30/2025 • Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category: 24, Flat Rate Internet Services • Contract award: 04/15/2020 • Contract end: 06/30/2025 • Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category: 25, Sustained Bandwidth Internet Services and Features • Contract award: 04/15/2020 • Contract end: 06/30/2025 • Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category: 27, Standard Contact Center Services • Contract award: 04/15/2020 • Contract end: 06/30/2025 • Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category: 28, Custom Contact Center Services • Contract award: 04/15/2020 • Contract end: 06/30/2025 ■ Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category: 29, Converged VoIP Services • Contract award: 04/15/2020 Contract end: 06/30/2025 Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Category: 30, Broadband with Internet Services ■ Contract award: 04/15/2020 • Contract end: 06/30/2025 • Number of optional extensions and extension duration(s): 3 extensions, 1 year per extension Pursuant to the Contract C4-DNCS-19-001-40, which is incorporated herein by reference, any eligible non -state public entity (herein "Non -State Entity"), as authorized in Government Code section 11541 is allowed to order services and products (collectively "Services") solely as set forth in the Contract. To establish CALNET eligibility, the Non -State Entity shall be required to have a Non -State Entity Service Police (NESPA) on file with the CDT CALNET Program, prior to submitting this Authorization to Order (ATO). Once the Non -State Entity and the Contractor approve and sign the ATO, the Contractor shall deliver this ATO to the CALNET Program for review and approval. No Service(s) shall be ordered by the Non -State Entity or provided by the Contractor until both parties and the CALNET Program execute this ATO. By executing this ATO, the City of Lodi [Non -State Entity] may subscribe to the Service(s), and the Contractor agrees to provide the Service(s), in accordance with the terms and conditions of this ATO and the Contract. Service catalogs, rates and Contract terms are available at the CALNET Program website. The ATO, and any resulting order for Service(s), is a contract between the Non - State Entity and the Contractor. As such, the CDT will not facilitate, intervene, advocate or escalate any disputes between the Non -State Entity and the Contractor or represent the Non -State Entity in resolution of litigated disputes between the parties. The ATO shall not exceed the term of the Contract and shall remain in effect for the duration of the contract unless: ■ The CDT, at its discretion, revokes the approved ATO; or • The Non -State Entity terminates the ATO, for specific Service(s) in part or in total, prior to termination of the Contract, by providing the Contractor with a 30 calendar days' prior written notice of cancellation. The Non -State Entity, upon execution of the ATO, certifies that: • The Non -State Entity understands that the Contractor and the CDT may, from time to time and without the Non -State Entity's consent, amend the terms and conditions of the Contract thereby affecting the terms of the service the Non -State Entity receives from the Contractor. ■ The Non -State Entity has reviewed the terms and conditions, including the rates and charges, of the Contract. • The Non -State Entity understands and agrees that the Contractor invoices for Service(s) subscribed to under the Contract are subject to review and/or audit by the CDT, pursuant to provisions of the Contract. ■ All Service(s) ordered under the ATO will be submitted to the Contractor using an authorized purchasing document, signed by the Non -State Entity's authorized signatory. Any additions, changes to, or deletions of Service(s) shall be accomplished by submission of a purchasing document to the Contractor, noting the changes. The Non -State Entity understands and agrees that the Contractor shall provide the CALNET Program all data, invoices, reports and access to trouble tickets for Service(s) subscribed to under the Contract, pursuant to provisions of the Contract. Upon execution of the ATO, the Non -State Entity authorizes the CALNET Contractor to release the Non -State Entity's Customer Proprietary Network Information (CPNI) to the CALNET Program for purposes of administering the Contract. • The Non -State Entity understands that, the Contractor shall bill the Non - State Entity; and the Non -State Entity shall pay the Contractor according to the terms and conditions, and rates set forth in the Contract for such Service(s). E -Rate Customers Only - Complete if applying for E -Rate funding: City of Lodi (Enter Non -State Entity name) intends to seek Universal Service Funding (E -Rate) for eligible Service(s) provided under the ATO. The Service(s) ordered under the ATO shall commence MM/DD/YYYY ("Service Date"). Upon the Service Date, the ATO supersedes and replaces any applicable servicing arrangements between the Contractor and the Non - State Agency for the Service(s) ordered under the ATO. Contact Information Any notice or demand given under this Contract to the Contractor or the Non - State Entity shall be in writing and addressed to the following: Non -State Entity Non -State Entity Name Clty of Lodi Authorized Agent Title of Authorized Agent Address 221 W Pine St Contact Number 209-333-6700 City, State, Zip Code Email Lodi, CA 95240 Contractor AT&T Corporation Authorized Agent: Keith Nagel Contact Number: Attention: Program Management Office 916-384-6175 Email: Address: 2700 Watt Avenue KN7135@att.com Room 1213 Sacramento, CA 95821 IN WITNESS WHEREOF, the parties below hereto have caused the execution of this ATO. The effective date of this ATO, between the Non -State Entity, the Contractor and CDT/CALNET shall be pursuant to the CDT/CALNET "DATE EXECUTED" shown below. Non -State Entity Authorized Agent Name Q�— k5r_>� Title f�Au�horize�Agent�- Signature Contractor Authorized Agent Name Title of Authorized Agent Signature Approved as to Form: JANICE D. MAGDICH City Attorney Date Signed Date Signed Approved By: State of California, Department of Technology Authorized Agent Name Title of Authorized Agent Signature Date Executed DEPARTMENT OF TECHNOLOGY NON -STATE ENTITY SERVICE POLICY AND AGREEMENT (NESPA) The California Network and Telecommunications Program (CALNET) service offerings are primarily intended to meet State entity requirements. However, CALNET services may be purchased by qualified non -State entities. To use the CALNET next generation of contracts, non -State entities are required to self -certify that their organization qualifies for one of the CALNET eligibility criteria below. Authorized Entity Criteria Please select one of the following: Local government entities are defined as "any city, county, city and county, district or other governmental body empowered to expend public funds for the acquisition of goods" per Public Contract Code Chapter 2, Paragraph 10298 (a) (b). While the State makes this contract available to local governmental entities, each local governmental entity should determine whether this contract is consistent with its procurement policies and regulations. Entirely 100% tax supported entity F1A governmental entity with a Joint Powers Agreement (JPA) F1Federally recognized Indian Tribe NON -STATE ENTITY INFORMATION REQUESTING NON -STATE ENTITY ORGANIZATION NAME City of Lodi NAME AND TITLE OF AUTHORIZED REPRESENTATIVE SIGNING ON BEHALF OF NON -STATE ENTITY STREET ADDRESS 221 W Pine St. CITY, STATE, ZIP CODE Lodi, CA 95240 CONTACT PHONE NUMBER 209-333-6700 EMAIL ADDRESS I certify under penalty of perjury the requesting entity meets the NESPA "Authorized Entity Criteria" selected above. NON -STATE ENTITY SIGNATURE CDT/CALNET PROGRAM CUSTOMER CODE: Approved as to Form: JANICE D. MAGDICH City Attorney DATE Revised 03/12/20 72/827, 1:54 PM Use Policy Conditions of Use I CDT Thank you for visiting the California Department of Technology website and reviewing our Use Policy. You should also be aware that the California Department of Technology has a Privacy Policy, also available on this website. 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The California Department of Technology shall be free to use, for any purpose, any ideas, concepts, ortechniques contained in information provided through this site. https://cdt ca gov/condilions of --use/ 3/3 RESOLUTION NO. 2022-21 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT TO PARTICIPATE IN THE CALNET NEXTGEN CONTRACT BETWEEN THE STATE OF CALIFORNIA AND AT&T WHEREAS, the City buys certain technology products, such as telephone, cellular, and internet services, at discounted rates through the State of California contract with AT&T called CALNET3, which expired on December 31, 2021; and WHEREAS, a new State contract called CALNET NextGen is now available for use by all California government agencies for procurement of certain products and services; and WHEREAS, the term of the CALNET NextGen contract is for five years with three possible extensions of one year each; and WHEREAS, all current AT&T voice and data services subscribed to by the City under CALNET3 will automatically be included in the new agreement. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute an agreement to participate in the CALNET NextGen contract between the State of California and AT&T through June 30, 2025, and all possible extensions; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and make clerical corrections as necessary. Dated: January 19, 2022 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2022-21 as passed and adopted by the City Council of the City of Lodi in a regular meeting held January 19, 2022, by the following votes: AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None `7 II PAMELA M. FARRIS Assistant City Clerk 2022-21