HomeMy WebLinkAboutAgenda Report - January 19, 2022 C-09AGENDA ITEM e a 9
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt a Resolution Revising the Contract Max for the Executed
Amendment No. 4 to Include Amendments No. 1 Through No. 4 and
Extensions No. 1 and No. 2 of the Professional Services Agreement with
Michael Baker International, of Rancho Cordova (MBI), for Community
Development Block Grant Administration/Housing Program Support
Services.
MEETING DATE: January 19, 2022
PREPARED BY: Community Development Director
RECOMMENDED ACTION: Adopt a resolution revising the contract max for the
executed amendment No. 4 to include amendments No. 1
through No. 4 and extensions No. 1 and No. 2 of the
professional services agreement with Michael Baker International, of Rancho Cordova (MBI), for
Community Development Block Grant (CDBG) Administration/ Housing Program Support
Services.
BACKGROUND INFORMATION Council previously approved amendment No. 4 to extend
the term of the MBI agreement through June 30, 2022 and
add programs services and support amount not to exceed
$150,508 at the October 20, 2021 City Council meeting.
The amendment amount was correctly executed as $150,508. However, the contract max listed
on the October 20th agenda item was listed as $744,728, which only included, amendments No. 2
through 4. The total contract max including the original contract and amendment No. 1 should be
$1,330,898. Summary of contract, extension, and amendment amounts are in the below table.
Contract breakdown:
Contract
Date Executed
Amount
Original
2/27/2017
$
99,070.00
Amendment No. 1
3/14/2019
$
223,000.00
Amendment No. 2
10/3/2019
$
41,100.00
Extension No. 1
12/18/2019
$
223,000.00
Extension No. 2
1/26/2021
$
223,000.00
Amendment No. 3
6/24/2021
$
371,220.00
Amendment No. 4
11/1/2021
$
150,508.00
Total:
$
1,330,898.00
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
Adopt Resolution Contract Mac for Executed Amendment No.4 to the MBI Contract
January 19, 2022
Page 2 of 2
Staff is requesting that the City Council adopt a resolution to revise the MBI contract max to the
corrected $1,330,898.
FISCAL IMPACT: No fiscal impact, correction to contract max only
FUNDING AVAILABLE: No change to funding, correction to contract max only. Per executed
contract Amendment No. 4, funding is provided via administration
caps of federal/state/county grants awarded, and Community
Development Department funds already appropriated in the
existing budget.
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
John R. Della Monica, . j
Community Development Director
Attachments:
1. Approved Council Resolution 2021-280
RESOLUTION NO. 2021-280
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AMENDMENT NO. 4 TO EXTEND THE TERM OF
THE PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER
INTERNATIONAL, OF RANCHO CORDOVA, FOR COMMUNITY DEVELOPMENT
BLOCK GRANT ADMINISTRATION/HOUSING PROGRAM SUPPORT SERVICES
WHEREAS, on February 27, 2017, the City entered into a Professional Services
Agreement with Michael Baker International to provide Community Development Block Grant
(CDBG) Administration and Housing Program Support Services, Contract Amendment No. 1 on
March 14, 2019, Contract Amendment No. 2 on October 3, 2019, Contract Extension No. 1 on
December 18, 2019, and Contract Extension No. 2 effective November 1, 2020 in an amount
not to exceed $223,000, and Contract Amendment No. 3 effective May 19, 2021 in an amount
not to exceed $594,220; and
WHEREAS, staff recommends approving Amendment No. 4 to the Professional Services
Agreement with Michael Baker International to extend the term based on the quote received and
attached to the agreement in an amount not to exceed $150,508 and a total contract maximum
not to exceed $744,228.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Amendment No. 4 the Professional Services Agreement
with Michael Baker International, of Rancho Cordova, California, for Community Development
Block Grant Administration and Housing Program Support Services, in an amount not to exceed
$150,508, thereby extending the term through June 30, 2022; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: October 20, 2021
I hereby certify that Resolution No. 2021-280 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 20, 2021, by the following vote:
AYES: COUNCIL MEMBERS —
NOES: COUNCIL MEMBERS —
ABSENT: COUNCIL MEMBERS —
ABSTAIN: COUNCIL MEMBERS —
Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
C�)JENNIF CUSMIR
City Clerk
2021-280
RESOLUTION NO. 2022-19
A RESOLUTION OF THE LODI CITY COUNCIL REVISING THE CONTRACT
MAXIMUM FOR THE EXECUTED AMENDMENT NO. 4 TO INCLUDE
AMENDMENTS NO. 1 THROUGH NO. 4 AND EXTENSIONS NO. 1 AND NO. 2 OF
THE PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER
INTERNATIONAL, OF RANCHO CORDOVA, FOR COMMUNITY DEVELOPMENT
BLOCK GRANT ADMINISTRATION/HOUSING PROGRAM SUPPORT SERVICES
WHEREAS, the City entered into an Professional Services Agreement on February 27,
2017, with Michael Baker International to provide Community Development Block Grant (CDBG)
administration and Housing Program support services, Contract Amendment No. 1 on
March 14, 2019, Contract Amendment No. 2 on October 3, 2019, Contract Extension No. 1 on
December 18, 2019, and Contract Extension No. 2 effective January 26, 2021, and Contract
Amendment No. 3 effective June 24, 2021; and
WHEREAS, City Council approved Amendment No. 4 to the Michael Baker Professional
Services Agreement on October 20, 2021 to extend the term and increase the contract by
$150,508 and overall contract maximum to an amount not to exceed $744,228; and
WHEREAS, after Amendment No.4 was executed, staff recognized the overall contract
maximum noted as $744,228 did not include the original contract amount or Amendment No. 1
and would need to be revised to a contract maximum not to exceed $1,330,898.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby revise
the contract maximum for the executed Amendment No. 4 to include Amendments No. 1
through No. 4 and Extensions No. 1 and No. 2 of the Professional Services Agreement with
Michael Baker International, of Rancho Cordova, California, for Community Development Block
Grant administration and Housing Program support services to a contract maximum amount not
to exceed $1,330,898; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: January 19, 2022
I hereby certify that Resolution No. 2022-19 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 19, 2022, by the following vote:
AYES: COUNCIL MEMBERS — Hothi, Khan, Kuehne, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN. COUNCIL MEMBERS — None
43'17�� (7 / I
PAMELA M. FARRIS
Assistant City Clerk
2022-19