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Home My WebLink AboutAgenda Report - March 7, 2001 E-05CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt a Resolution Awarding the Contract for Armory Park Field Lighting, 333 North Washington Street, and Softball Complex Field Lighting, 401 North Stockton Street, to Bockmon & Woody Electric Company, Inc., ($113,020); and Appropriate Funds for the Project MEETING DATE: March 7, 2001 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution waiving a minor bid irregularity and awarding the contract for the above project to Bockmon & Woody Electric Company, Inc., of Stockton, in the amount of $113,019.97; and appropriate funds in accordance with the recommendation shown below. BACKGROUND INFORMATION: In March of last year, the City Council approved a Public Benefits Program grant to fund a portion of the City of Lodi Phase 1 Energy Efficiency Improvement Project. This Phase 1 effort consisted of lighting improvements at various parks and athletic fields. The project noted above is an effort to further reduce energy, operations, and maintenance costs. The project scope will include the installation of new electrical panel boxes, new underground conduit and conductor, trenching, backfill and compaction, trench paving, and other work as outlined in the plans and specifications. Once completed, the improvements will allow staff ease of lighting operation for these fields while actually reducing the costs associated with energy and maintenance. In addition, this project has afforded the City of Lodi Electric Utility Department an opportune time to replace aging transformers, conduit, and other related materials at these sites. Plans and specifications for this project were approved on August 2, 2000. Subsequent to checking all bids for irregularities, the lowest responsible bidder is Bockmon & Woody Electric Company, Inc. Their bid was submitted with a total bid price of $113,019.97. The lowest monetary bidder, as determined subsequent to checking all bids for irregularities, is MarTech Electric. MarTech submitted a total bid of $105,000.00. However, this bid contained numerous mathematical errors and a significant unit price error on bid item 18 that reduced the total corrected bid price to $76,952.60. Due to the circumstances noted above, MarTech submitted a written request to withdraw their bid. The bid submitted by MarTech is over $44,459 (36.6%) lower than the engineer's estimate, and $36,067.37 (31.9%) lower than the second lowest bidder. Therefore, staff concurs that Mar-rech's request to withdraw the bid is appropriate, since the project could not be completed for the corrected bid price of $76,952.60. APPROVED: H. Dixon Flynn -- City Caward 02/27/01 Adopt a Resolution Awarding the Contract for Armory Park Field Lighting, 333 North Washington Street, and Softball Complex Field Lighting, 401 North Stockton Street, to Bockmon & Woody Electric Company, Inc., ($113,020); and Appropriate Funds for the Project March 7, 2001 Page 2 The bid received by Bockmon & Woody Electric Company, Inc., is compliant with the City's plans and specifications and otherwise regular in all respects. For these reasons, it is recommended that Council award a contract to Bockmon & Woody Electric Company, Inc., for the construction of the Armory Park and Softball Complex Field Lighting project Bidder Location Bid Engineer's Estimate $121,412.00 MarTech Electric Lodi $76,952.60* Bockmon & Woody, Inc. Stockton $113,019.97 Horn Electric Lodi $116,950.98 B&H Electric Lodi $119,184.97 Pacific Excavation Elk Grove $119,789.00 Collins Electric Stockton $121,219.00 BRC Construction Elverta $127,379.00 Poscon Electric Pittsburg $158,000.00 Columbia Electric San Leandro $169,975.00 *Bid withdrawn FUNDING: Requested Appropriation: 2000/01 Parks and Recreation Capital Outlay Fund $ 60,000 Public Benefits Program $75,000 Project Estimate: $135,000 Bid Opening Date: February 7, 2001 Funding Available: Roger Baltz Parks and Recreation Director Vicky lOcAthie, Finance Director Richard C. Prima, Alan Vallow Public Works Director Electric Utility Director Prepared by Charles Swimley, Senior Civil Engineer RCP/CS/pmf cc: Randy Hays, City Attorney Joel Harris, Purchasing Officer Steve Virrey, Parks Project Coordinator Horn Electric MarTech Electric Bockmon & Woody Electric Company, Inc. Caward RESOLUTION NO. 2001-56 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR ARMORY PARK FIELD LIGHTING, 333 N. WASHINGTON STREET, AND SOFTBALL COMPLEX FIELD LIGHTING, 401 N. STOCKTON STREET, AND FURTHER APPROPRIATING FUNDS FOR THIS PROJECT ----------------------------------------------------------------------- WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on February 7, 2001, at 11:00 a.m. for the contract for Armory Park Field Lighting, 333 N. Washington Street, and Softball Complex Field Lighting, 401 N. Stockton Street, described in the specifications approved by the City Council on August 2, 2000; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Bidder Location Bid Engineer's Estimate $121,412.00 MarTech Electric Lodi $76,952.60" Bockmon & Woody, Inc. Stockton $113,019.97 Horn Electric Lodi $116,950.98 B&H Electric Lodi $119,184.97 Pacific Excavation Elk Grove $119,789.00 Collins Electric Stockton $121,219.00 BRC Construction Elverta $127,379.00 Poscon Electric Pittsburg $158,000.00 Columbia Electric San Leandro $169,975.00 MarTech Electric's bid contained numerous mathematical errors and a significant unit price error on bid item 18 that reduced the total corrected bid price to $76,952.60. Upon this discovery, they have requested to withdraw their bid. The City of Lodi has allowed the withdrawal of the MarTech Electric bid pursuant to Contracts Code §§5103 & 5101(a). WHEREAS, the City Manager recommends award of the bid for the contract for Armory Park Field Lighting, 333 N. Washington Street, and Softball Complex Field Lighting, 401 N. Stockton Street, to the low bidder, Bockman & Woody Electric Company, Inc., of Stockton, California. NOW, THEREFORE, BE IT RESOLVED, by the Lodi City Council that the award of the contract for Armory Park Field Lighting, 333 N. Washington Street, and Softball Complex Field Lighting, 401 N. Stockton Street, be and the same is hereby awarded to Bockman & Woody Electric Company, Inc., of Stockton, California, the low bidder, in the amount of $113,019.97; and BE IT FURTHER RESOLVED, that funds in the amount of $135,000.00 be appropriated as follows for this project: 2000/01 Parks and Recreation Capital Outlay Fund $ 60,000 Public Benefits Program $ 75,000 Project Estimate: $135,000 Dated: March 7, 2001 I hereby certify that Resolution No. 2001-56 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 7, 2001, by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None *SA4N J. CKSTON Clerk 2001-56 CITY COUNCIL ALAN S. NAKANISHI, Mayor PHILLIP A. PENNINO Mayor Pro Tempore SUSAN HITCHCOCK EMILY HOWARD KEITH LAND CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209)333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\Xwww.lodi.gov March 2, 2001 H. DIXON FLYNN City Manager SUSAN J. BLACKSTON City Clerk RANDALL A. HAYS City Attorney RICHARD C. PRIMA, JR. Public Works Director Bockmon & Woody Electric Co., Inc. Horn Electric MarTech Electric 930 E Miner Avenue P.O. Box 2059 142 N. Cluff Avenue Stockton, CA 95202 Lodi, CA 95241 Lodi, CA 95240 SUBJECT: ADOPT A RESOLUTION AWARDING THE CONTRACT FOR ARMORY PARK FIELD LIGHTING, 333 NORTH WASHINGTON STREET, AND SOFTBALL COMPLEX FIELD LIGHTING, 401 NORTH STOCKTON STREET, TO BOCKMAN & WOODY ELECTRIC COMPANY, INC., ($113,020); AND APPROPRIATE FUNDS FOR THE PROJECT Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, March 7, 2001. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail, Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at (209) 333-6702. If you Pave any quespQns about the item itself, please call Charles Swimley at (U330tV5. Richard C. Prima, Jr. Public Works Director RCPlpkh Enclosure cc: City Clerk LCCMTG