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HomeMy WebLinkAboutAgenda Report - December 1, 2021 C-066 AGENDA ITEM IC40 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Awarding Contract for Laurel Avenue Strom Drainage Improvements to TBS Contractors, of Merced ($84,414) and Authorizing City Manager to Execute Change Orders ($15,000) MEETING DATE: December 1, 2021 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for Laurel Avenue Storm Drainage Improvements, to TBS Contractors, of Merced, in the amount of $84,414 and authorizing City Manager to execute change orders in an amount not to exceed $15,000. BACKGROUND INFORMATION: Laurel Avenue dead -ends into Lodi Lake Park near the eastern portion of the lake. The existing storm drain system consists of two drain inlets connected by a 12" pipe, and then an 8" pipe going to an outfall into the lake. The 8" pipe appears to be from the 1940s and the 12" pipe was installed in 1971. During rain events the 8" pipe section becomes clogged with leaves and debris, causing the water to pond along the street and requiring staff to clear out the line. This project will replace that 8" pipe section with a 12" pipe. Two manholes and a new outfall will also be constructed to accommodate the new pipe alignment. The improvement locations are shown on Exhibit A. Plans and specifications for this project were approved on October 20, 2021. The City received the following eleven bids for this project on November 10, 2021: Bidder Location Bid Abovel(Below) Estimate The bid received from TBS Contractors was found to be responsive. Staff recommends Council adopt resolution awarding contract for Laurel Avenue Storm Drainage Improvements, to TBS Contractors, of Merced, in the amount of $84,414 and authorizing City Manager to execute change orders in an amount not to exceed $15,000. APPROVED: Steve SChwabauer Stephen Schwabauer, City Manager K:\WP\PROJECTS\STORMDRN\Laurel Ave Storm Drainage Improvements\CAward.doc 11FAVIN41141 t:,r, TBS Contractors Merced $ 84,414.31 $ 3,684.31 Sutton Enterprises Vallecito $ 86,524.00 $ 5,794.00 Soracco, Inc. Lodi $ 88,305.00 $ 7,575.00 United Pavement Maintenance Hughson $ 90,614.49 $ 9,884.49 A.M. Stephens Lodi $ 92,273.85 $11,543.85 AM Development Inc. EI Dorado Hills $ 94,139.20 $13,409.20 Marshall Brothers Enterprises Livermore $102,657.00 $21,927.00 Kerex Engineering Pleasant Hills $105,071.00 $24,341.00 Suulutaaq, Inc. Suisun City $114,144.00 $33,414.00 B+M Builders, Inc. Rancho Cordova $125,891.00 $45,161.00 Diede Construction, Inc. Woodbridge $159,345.00 $78,615.00 The bid received from TBS Contractors was found to be responsive. Staff recommends Council adopt resolution awarding contract for Laurel Avenue Storm Drainage Improvements, to TBS Contractors, of Merced, in the amount of $84,414 and authorizing City Manager to execute change orders in an amount not to exceed $15,000. APPROVED: Steve SChwabauer Stephen Schwabauer, City Manager K:\WP\PROJECTS\STORMDRN\Laurel Ave Storm Drainage Improvements\CAward.doc 11FAVIN41141 Adopt Resolution Awarding Contract for Laurel Avenue Strom Drainage Improvements to TBS Contractors, of Merced ($84,414) and Authorizing City Manager to Execute Change Orders ($15,000) December 1, 2021 Page 2 FISCAL IMPACT Annual operation and maintenance costs will decrease as a result of system's size increase. This project will not impact the General Fund. FUNDING AVAILABLE: Fiscal Year 2021/22 Budget: Wastewater Capital (53199000.77020): $100,000 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director L qclariaesr. 5Jr. Public Works Director Prepared by Sean Nathan, Senior Civil Engineer CES/SN/cd Attachments Cc: Utility Superintendent K:\WP\PROJECTS\STORMDRN\Laurel Ave Storm Drainage Improvements\CAward.doc 11/18/2021 • • EXHIBIT A s: Legend Pipe to be Abandoned Pipe to Remain Proposed Pipe Lodi Lake PIMA Turner Rd. N E S 0 50 100 Feet ' 1040 2046 1032 I 2050 )26 2056 )22 2062 118 2066 12 r p,� Lit [l LAUREL AVENUE STORM DRAINAGE IMPROVEMENTS CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and TAYLOR BACKHOE SERVICE, INC. dba TBS CONTRACTORS, a California corporation, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders Certifications and Forms General Provisions Federal Requirements Special Provisions Bid Proposal Contract Contract Bonds Federal Minimum Wage Rates Plans Addenda The July 1992 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation City of Lodi Construction Specifications All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract, ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. CONTRACT 4.1 11/11/21 ARTICLE il{ - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: The work consists of abandoning an existing 8 -inch storm drainage system and installing a new 12 -inch system along a new alignment. The project also includes a new 12 -inch outfall into Lodi Lake, replacement pavement, and other incidental and related work, all as shown on the plans and specifications for the above project. For additional bid item descriptions refer to Section 6-07 "Description of Bid Items" CONTRACT ITEMS Item 1 Description Qty Unit Unit Price Total $ 4,687.50 Mobilization 1 LS $ 4,687.50 2 Demolition & Abandonments 1 LS $ 12,045.00 $ 12,045.00 3 Storm Drain Manhole 2 EA $ 9,253.75 $ 18,507.50 4 12" SD Pipe 109 LF $ 240.73 $ 26,239.57 5 Storm Drain Outfall 1 LS $ 5,750.00 $ 5,750.00 6 Pavement Repair 1,558 SF $ 11.03 $ 17,184.74 TOTAL $ 84,414.31 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE Vi - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or CONTRACT 4.2 11/11/21 materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager, or as agreed-upon by the City and the Contractor in writing has executed the contract and to diligently prosecute to completion within 21 CALENDAR DAYS. The calendar day count may pause or delay while equipment is being ordered. Additionally, the resurfacing and striping may be delayed should the weather necessitate. This work shall be performed during the month of February 2022 when Lodi Lake is empty. ARTICLE IX - State of California Senate Bill 854 requires the following- • No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. • No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. • This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. ARTICLE X - Counterparts and Electronic Signatures This Agreement and other documents to be delivered pursuant to this Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy and all of which, when taken together, will be deemed to constitute one and the same agreement or document, and will be effective when counterparts have been signed by each of the parties and delivered to the other parties. Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of a copy of this Agreement or any other document contemplated hereby, bearing an original manual or electronic signature by facsimile transmission (including a facsimile delivered via the Internet), by electronic mail in "portable document format" (".pdf") or similar format intended to preserve the original graphic and pictorial appearance of a document, or through the use of electronic signature software will have the same effect as physical delivery of the paper document bearing an original signature. CONTRACT 4.3 11/11/21 WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR- CITY OF LODI, a municipal corporation in Title By: STEPHEN SCHWABAUER City Manager Date. Attest: JENNIFER CUSMIR City Clerk (CORPORATE SEAL) Approved As To Form- JANICE D. MAGDICH City Attorney jdm CONTRACT 4.4 11/11/21 RESOLUTION NO. 2021-317 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR LAUREL AVENUE STORM DRAINAGE IMPROVEMENTS TO TBS CONTRACTORS, OF MERCED, AND AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS WHEREAS, Laurel Avenue dead -ends into Lodi Lake Park near the eastern portion of the lake and the existing storm drain system consists of two drain inlets connected by a 12 -inch pipe, and then an 8 -inch pipe going to an outfall into the lake; and WHEREAS, during rain events the 8 -inch pipe section becomes clogged with leaves and debris, and this project will replace that 8 -inch pipe section with a 12 -inch pipe; and WHEREAS, two manholes and a new outfall will also be constructed to accommodate the new pipe alignment; and WHEREAS, the plans and specifications for this project were approved on October 20, 2021. The City received the following eleven bids for this project on November 10, 2021: Bidder Location Bid Above/(Below) Estimate TBS Contractors Merced $ 84,414.31 $ 3,684.31 Sutton Enterprises Vallecito $ 86,524.00 $ 5,794.00 Soracco, Inc. Lodi $ 88,305.00 $ 7,575.00 United Pavement Maint. Hughson $ 90,614.49 $ 9,884.49 A.M. Stephens Lodi $ 92,273.85 $11,543.85 AM Development, Inc. EI Dorado Hills $ 94,139.20 $13,409.20 Marshall Bros. Enterprises Livermore $102,657.00 $21,927.00 Kerex Engineering Pleasant Hills $105,071.00 $24,341.00 Suulutaaq, Inc. Suisun City $114,144.00 $33,414.00 B+M Builders, Inc. Rancho Cordova $125,891.00 $45,161.00 Diede Construction, Inc. Woodbridge $159,345.00 $78,615.00 WHEREAS, the bid received from TBS Contractors was found to be responsive; and WHEREAS, staff recommends awarding the contract for Laurel Avenue Storm Drainage Improvements to TBS Contractors, of Merced, in the amount of $84,414; and WHEREAS, staff further recommends authorizing the City Manager to execute change orders in an amount not to exceed $15,000. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for Laurel Avenue Storm Drainage Improvements to TBS Contractors, of Merced, California, in the amount of $84,414; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the contract and change orders in an amount not to exceed $15,000; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: December 1, 2021 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2021-317 was passed and adopted by the City Council of the City of Lodi in a regular meeting held December 1, 2021, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None JENNIF CU SMIR City Clerk 2021-317