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HomeMy WebLinkAboutAgenda Report - November 17, 2021 C-09AGENDA ITEM 1000 C? CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Accept Improvements Under Contract for Well 7 Electrical Improvements MEETING DATE: PREPARED BY: November 17, 2021 Public Works Director RECOMMENDED ACTION: Accept improvements under contract for Well 7 Electrical Improvements. BACKGROUND INFORMATION: On October 7, 2020, Council awarded the contract for the Well 7 Electrical Improvement Project to Yupana Inc., of Concord, in the amount of $89,795; and authorized the City Manager to execute change orders in an amount not to exceed $10,000. The project consisted of on-site electrical upgrades by adding a new motor control panel, replacing wire feeds to the pump, site lighting and site equipment/electrical controls, and other related work. The new pump motor control panel regulates voltage, provides better pump efficiency, and complies with current electrical standards. The well site location is shown on attached Exhibit A. All work was completed in substantial conformance with the plans and specifications approved by City Council and prior to the adjusted contract completion date. The project was delayed due to the long delivery times associated with various project components. The final contract amount was $96,780.88. The difference between the contract amount and the final amount was due to three change orders. Change Order 1 ($5,332.90) provided an additional City requested electrical panel to accommodate additional sub -surface wiring required for the electrical upgrade. Change Order 2 ($3,050.00) included installation of additional electrical components to accommodate a standby generator connection ($13,300.00) along with a credit for well site asphalt repair (-$10,250.00). Change Order 3 included a deduction in the amount of $1,397.03 to cover the cost of a City supplied Ethernet radio and added 153 days to the contract to account for project delays caused by delivery times for electrical components. Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that the project is complete and begins their 30 -day period to file a stop notice requiring the City to withhold payments from the prime contractor in the event of a payment dispute. FISCAL IMPACT: The project had a minimal impact on total maintenance costs but enhanced the safety and reliability of the pumps served by the upgraded electrical system. This project did not impact the General Fund. APPROVED: Steve SchwabaUer Stephen Schwabauer, City Manager \\cvcfilv02\pubwks$\WP\PROJECTS\WATER\Well MAccept doc 111312021 Accept Improvements Under Contract for Well 7 Electrical Improvements November 17, 2021 Page 2 FUNDING AVAILABLE: This project was funded by Water Capital Fund (56199000.77020). Charles E. Swimley, Jr. Public Works Director Prepared by Jimi Billigmeier, Associate Civil Engineer CES/JB/cd Attachment \\cvcfilv02\pubwks$\WP\PROJECTS\WATER\Well 7\CAccept doc 11/3/2021 • Exhibit A Well Site Location Legend W N E S 0.4 0.2 0 0.4 Well No. 7 Miles