HomeMy WebLinkAboutAgenda Report - November 17, 2021 C-08AGENDA ITEM Cos 2
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Approve Plans and Specifications and Authorize Advertisement for Bids for Alley
Improvement Project — Phase 9 (2021) and Adopt Resolution Authorizing City
Manager to Award Contract to Lowest Responsive Bidder ($344,000), and Execute
Change Orders ($30,000)
MEETING DATE:
PREPARED BY
November 17, 2021
Public Works Director
RECOMMENDED ACTION: Approve plans and specifications and authorize advertisement for
bids for Alley Improvement Project — Phase 9 (2021) and adopt
resolution authorizing City Manager to award Contract to lowest
responsive bidder, in an amount not to exceed $344,000, and to execute change orders in an amount not
to exceed $30,000.
BACKGROUND INFORMATION: The City has reconstructed various alleys over the past 10 years.
The projects have typically included between one and two alleys per
year, depending on funding levels. Specific projects are selected
based on a citywide alley condition assessment list and are rated based on pavement condition and
drainage improvement needs.
Phase 9 consists of reconstructing the alley north of Walnut Street, between Washington Street and
Central Avenue, as shown on Exhibit A. The project includes approximately 16,000 square feet of
pavement removal and replacement, a new alley approach and sidewalk, installation of 600 lineal feet of
concrete valley gutter, installation of storm drain system improvements, and other incidental and related
work, all as shown on the plans and specifications for the above project.
The plans and specifications are on file in the Public Works Department. The planned bid opening date
is January 5, 2022. The construction project estimate is $320,000.
Staff recommends approving plans and specifications and authorize advertisement for bids for Alley
Improvement Project — Phase 9 (2021) and adopt resolution authorizing City Manager to award Contract
to lowest responsive bidder, in an amount not to exceed $344,000, and to execute change orders in an
amount not to exceed $30,000.
FISCAL IMPACT: The project will reduce maintenance costs in the reconstructed alleys and
continues the City's efforts to systematically reconstruct alleys within the
Community Development Block Grant service area. This project does not
impact the General Fund.
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\STREETS\Alley Improvements Phase 9 (2021)\CPSA-Award doc
11/3/2021
Approve Plans and Specifications and Authorize Advertisement for Bids for Alley Improvement Project — Phase 9 (2021) and Adopt Resolution Authorizing City
Manager to Award Contract to Lowest Responsive Bidder ($344,000), Execute Change Orders ($30,000)
November 17, 2021
Page 2
FUNDING AVAILABLE: 2021/22 CDBG Funds (35099000.77020): $413,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
QJw-
Charles
E. Swimley, Jr.
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
CES/JB/cd
Attachment
cc: CDBG Program Specialist
\\cvcfilv02\pubwks$\WP\PROJECTS\STREETSWIIey Improvements Phase 9 (2021)\CPSA-Award.doc 11/3/2021
2021/22 Alley Improvement Project - Phase 9
Exhibit A
9
Oak St.
'a
Walnut St. Walnut St.
Legend
Project Location Boundary
/" h-Rho,
0 50 100
Feet
200
RESOLUTION NO. 2021-302
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO AWARD A CONTRACT TO THE LOWEST RESPONSIVE
BIDDER FOR THE ALLEY IMPROVEMENT PROJECT — PHASE 9 (2021) AND
TO EXECUTE CHANGE ORDERS
WHEREAS, the City has reconstructed various alleys over the past 10 years. The
projects have typically included between one and two alleys per year, depending on funding
levels; and
WHEREAS, specific projects are selected based on a Citywide alley condition
assessment list and are rated based on the pavement condition and drainage problems; and
WHEREAS, Phase 9 consists of reconstructing the alley north of Walnut Street, between
Washington Street and Central Avenue, that includes approximately 16,000 square feet of
pavement removal and replacement, a new alley approach and sidewalk, installation of
600 lineal feet of concrete valley gutter, installation of storm drain system improvements, and
other incidental and related work; and
WHEREAS, staff recommends authorizing the City Manager to award a contract to the
lowest responsive bidder for the Alley Improvement Project — Phase 9 (2021) in an amount not
to exceed $344,000; and
WHEREAS, staff also recommends authorizing the City Manager to execute change
orders in an amount not to exceed $30,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award a contract to the lowest responsive bidder for the Alley
Improvement Project — Phase 9 (2021) in an amount not to exceed $344,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute change orders in an amount not to exceed $30,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: November 17, 2021
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I hereby certify that Resolution No. 2021-302 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 17, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Khan, Kuehne, and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hothi
ABSTAIN: COUNCIL MEMBERS — None
K7JENNIFEF2 CUSMIR
City Clerk
2021-302