HomeMy WebLinkAboutAgenda Report - November 17, 2021 C-05AGENDA ITEM
ae, I %. CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Purchase Water Meters from Badger
Meter, of Milwaukee, Wisconsin ($145,976) and Appropriating Funds ($145,976)
MEETING DATE: November 17, 2021
C-5
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to purchase water
meters from Badger Meter, of EI Dorado Hills, in the amount of
$145,976 and appropriating funds in the amount of $145,976.
BACKGROUND INFORMATION: The final phase (Phase 8) of the City's residential water meter
program is complete. Considering water meter installations prior to
2011, a total of approximately 17,000 meters have been installed
with the vast majority being 3/4 -inch or 1 -inch meters for residential purposes. As new houses are
constructed, additional water meters are needed for installation on the new water services. Currently,
there is an estimated 600 remaining lots that will require a new water meter through FY 2022-23. These
developments include portions of Vineyard Terrace, Gateway North, Gateway South and Rose Gate 2
subdivisions.
In 2007, Council adopted Resolution No. 2007-242 authorizing the specific use of Hersey, Sensus, or
Badger meters. All three types of meters have been utilized. Hersey meters were used in some
developments prior to 2012 and have effectually been replaced by Sensus and Badger due to
performance and availability.
Staff solicited quotes from Aqua -Metric and Badger Meter, both Sole Source vendors for Sensus Meters
and Badger Meters respectively. Badger Meter was the low bidder. In order to maintain an adequate
inventory and fill new service order requests, Staff is requesting Council approve a purchase of 600 1 -
inch meters.
Staff recommends adopting a resolution authorizing the City Manager to purchase 600 water meters
from Badger Meter, of Milwaukee, Wisconsin in the amount of $145,976, and appropriating funds in the
amount of $145,976.
FISCAL IMPACT: Water meters are critical to accurate customer billing and maintaining utility
revenues. The cost of the new water meter is paid by the developer when
service is started for a new home. This purchase does not impact the
General Fund.
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
\\pwadc02\msc$\GROUP\ADMIN\Councii\2021\11172021\Meters\Badger Meter_CC.doc
11/3/2021
Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase Water Meters from Badger Meter, of Milwaukee, Wisconsin ($145,976)
November 17, 2020
Page 2
FUNDING AVAILABLE Requested Appropriation:
Water Capital (56199000.77030) - $145,976
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Andrew Richle, Utilities Superintendent
CES/AR/tw
Attachments
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Badger Meter Domestic Quotation
9 Quotation No. 3287117
4545 W Brown Deer Road Milwaukee WI 53223
PO Box 245036 Milwaukee WI 53224-9536
Phone: 800-876-3837 Fax: 888-371-5982
To
CITY OF LODI
PO BOX 3006
LODI
California 95241
Created Date 10-05-2021
Customer ID 00023891
Effective Dates 10-05-2021 - 10-05-2022
Salesperson
Proposal Subject
Shipping Terms / INCO Terms
Payment Terms
005307 KATHY RICHARDS
City of Lodi Quote #3287117
PREPAY/NO CHARGE
FCA FACTORY
NET 30 DAYS
Description
Qty
Unit Net Price
USD
Line Totals
USD
600
224.75
134,850.00
BMI Part No.: 101-7849
Cat String: DS-JCA-PB1P-XXD3-Y2-M1CC-2B2X1-8GD-NN-XX-CF-XX-BOA
Description:
Disc, M55 1"(10-3/4), Brz Btm 430SS-1, PL, (TS -346) SN Yr 9D & PBB, HR -E,
4CXN2 Itron, PL Lid/Shrd-GRY, Trx Scrw, Street read, 8D-0.01 FT3, SN YR 9D in
& out, ILC-5ft, BMI STD,
Subtotal - USD 134,850.00
Tax 11,125.13
Total Price - USD 145,975.13
Notes and Assumptions
If applicable, sales tax and freight, if included on the proposal, is an estimate and will be recalculated based on rates and tax status in
effect at the time of invoicing.
Actual lead time to be provided at time of order.
To aid in processing your order, please include the Quote number on the PO that is submitted for this proposal.
Badger Meter provides certification files to help manage meter and endpoint inventory and to maintain meter accuracy data. The
standard method of delivery for this format is via electronic mail. Any deviations from our standard format, or any custom file formats,
will be considered on a time and material basis.
Due to continuous improvements and redesign of Badger Meter products and technology solutions, Badger Meter reserves the right to
provide our newest product solutions as an alternative to the proposed products provided they are in conformance with the
requirements of the specifications and do not exceed the prices quoted.
If you would like to place an order, please contact us at Utilityorders2@badgermeter.com or by calling 1-800-876-3837.
Thank you for your business!
Estimated ship dates subject to change based upon component availability, as a result of global supply chain constraints, or credit review.
This acknowledgment is made subject to the terms & conditions found on our web -site: htiRs://www.badgermeter.00mlterms-and-corditions.
Terms and conditions related to service units, training, and professional services can be found here; hHOVIDaUgermeteroom service-units-terms-an-condliions
Page 1 of 1
RESOLUTION NO. 2021-300
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO PURCHASE WATER METERS FROM
BADGER METER, OF MILWAUKEE, WISCONSIN; AND
FURTHER APPROPRIATING FUNDS
WHEREAS, staff has observed an increase in the number of new water services due to
development; and
WHEREAS, in order to properly service fire systems in new developments, homes
require an installation of 1 -inch water meters; and
WHEREAS, water meter inventory must be restocked to account for the estimated 600
remaining lots awaiting completion; and
WHEREAS, staff recommends authorizing the City Manager to purchase water meters
from Badger Meter, in the amount of $145,976, and further appropriate funds.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to purchase water meters from Badger Meter, of Milwaukee,
Wisconsin, in the amount of $145,976; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds
in the amount of $145,976 from the Water Capital Account (56199000.77030); and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: November 17, 2021
I hereby certify that Resolution No. 2021-300 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held November 17, 2021, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Khan, Kuehne, and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Hothi
ABSTAIN: COUNCIL MEMBERS — None
HIF USMIR
2021-300