HomeMy WebLinkAboutAgenda Report - January 17, 2001 H-02CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Authorize the City Manager to Execute a Professional Services Agreement with George Miers &
Associates for Design and Construction Administration Services for the New Police Building, 200 Block
of West Elm Street ($902,000), and Execute Contract Change Orders as Needed
MEETING DATE: January 17, 2001
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council authorize the City Manager to execute a contract with George Miers &
Associates, of Moraga, for the final design of the new Police Building (including construction
drawings, specifications, and construction administration), and execute contract change
orders, as needed, for this project.
BACKGROUND INFORMATION: At its October 20, 1999, meeting, City Council authorized the City Manager to execute a
professional services agreement with George Miers & Associates for the schematic
design of the new Police Building. This work has been completed and the next phase is
to complete the final design for the facility.
Final design services will consist of preparing detailed construction drawings and specifications. Construction administration
services are also included. The design phase further defines the Police Building project, including details of the site and floor
plans, building finishes, complete building systems (electrical, mechanical, etc.), and specific products to be used.
Construction administration services include submittal review and approval, project meeting attendance and site visits by the
architect and his design consultants during construction. It is anticipated that this phase of the project will take eight months
to complete after which time staff will return to Council to approve the specifications and for authorization to go to bid for
construction of the building. The contract will be on a time -and -materials basis, not to exceed $902,000.
The proposed Police facility will be a two-story building located on the north side of Elm Street across the street from the
current facility and is estimated to cost $11.2 million. The new building will consist of office space to accommodate the
current and long-term needs of the Police Department.
To accommodate the long-term needs of the Department, and to more efficiently construct the building, "surge" space has
been programmed which will essentially be considered future space and will, therefore, be left unfinished. In addition, 7,875
square feet of office space is proposed to "square off' the building which will be available for lease to future tenants. Staff
discussions with County representatives indicate that the District Attorney will need office space as will the Sheriffs
Department, and possibly other government uses. The construction of the new building will result in the displacement of
current County offices located on Elm Street.
Initial planning discussions concerning a basement in the new building for purposes of a pistol range have been reevaluated
by both the architect and staff. It is staffs recommendation that the basement and range be eliminated and that the existing
range continue to be used until such time as an outdoor facility can be developed off site.
Staff will be prepared to respond to any questions Council may have during the meeting and will be available to further
describe the components of the project. A rendering of the building fagade and site and floor plans will also be available.
FUNDING: Funding for this phase was previously appropriated.
Funding Available: 0011 In `a _-
Vicky McAthie, Finance r
Q
Richard C. Prima, Jr.
Public Works Director
cc: George Miers & Associates
Jerry Adams, Police Chief
APPROVED: _( pe
H. Dixon Flynn -- City Manager
CDESIGN 01111101
CITY COUNCIL
ALAN S. NAKANISHI, Mayor
PHILLIP A. PENNING
Mayor Pro Tempore
SUSAN HITCHCOCK
EMILY HOWARD
KEITH LAND
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
January 11, 2001
Mr. George Miers
George Miers & Associates
1150 Moraga Way, Suite 150
Moraga, CA 94556-1145
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Authorize the City Manager to Execute a Professional Services Agreement
with George Miers & Associates for Design and Construction
Administration Services for the New Police Building, 200 Block of West Elm
Street ($902,000), and Execute Contract Change Orders as Needed
Enclosed is a copy of background information on an item on the City Council
agenda of Wednesday, January 17, 2001. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the regular calendar for Council discussion. You are welcome to attend.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Gary Wiman, Project Manager,
at (209) 367-1140, or me at (209) 333-6759.
1Richard C. Prima, Jr.
` Public Works Director
RCP/Im
Enclosure
cc: City Clerk
NCIDESIGN