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Home My WebLink AboutAgenda Report - October 6, 2021 C-11AGENDA ITEM (!+ I I CITY OF LODI e COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Petralogix Engineering, of Galt, for Lodi Police Department Training Facility Design ($347,440) MEETING DATE: October 6, 2021 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Professional Services Agreement with Petralogix Engineering, of Galt, for Lodi Police Department Training Facility Design, in the amount of $347,440. BACKGRUND INFORMATION: The City of Lodi Police Department has a need for a dedicated Police Training Facility. Currently, Police personnel utilize a small shooting range located in the basement of the City Hall Annex (formerly the Police Facility) which was constructed with the building in 1966. The range includes five shooting lanes with a maximum target distance of 25 yards and is mostly suitable for pistol shooting. A dedicated training facility is necessary to provide expanded capability for training and certifying staff in the various skills needed for police service on a long-term basis. These skills include long range shooting (up to 300 yards), bomb disposal, and high performance driving. Since the existing range is limited to short-range pistol shooting only, the City of Lodi Police Department must utilize other agencies' facilities to practice these other skills. The proposed location of the training facility is at White Slough Water Pollution Control Facility (WSWPCF). On April 19, 2017, Council authorized the City Manager to execute Professional Services Agreement with Petralogix Engineering, of Galt, for California Environmental Quality Act and Architectural Compliance Services for Lodi Police Training Facility Project, in the amount of $91,850. That work completed the environmental and preliminary design work necessary to provide the foundation for moving forward with final design services as additional funding became available. In July of this year, the Police Department received $584,000 in asset seizure monies and has allocated the funds needed to prepare the final design documents ($347,440) for constructing the facility. The facility will be designed to accommodate construction in phases (again, as funding is available). The initial phase will include a short, medium, and long -yardage shooting range, classroom facilities, an explosives and detonation bunker, and minor site improvements. Later phases will include additional short and long yardage ranges, an active training driving course, and expanded classroom facilities. At buildout, the facility is expected to utilize approximately 35 acres of land area at the WSWPCF. Petralogix Engineering will perform the project management services to facilitate completion of the design documents including surveying, design of all proposed phases of work, and project specifications. APPROVED: Steve Schwabauer Stephen Schwabauer, City Manager Ilcvcfllv021pubwks$1WPIPROJECTSISEWER%WSWPCF1pd shooting range%CC Petralogix PSA Police Facility_final design2.doc 9/23/2021 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Petralogix Engineering, of Gait, for Lodi Police Department Training Facility Design ($347,440) October 6, 2021 Page 2 Staff recommends authorizing City Manager to execute Professional Services Agreement with Petralogix Engineering, of Galt, for Lodi Police Department Training Facility Design, in the amount of $347,440. FISCAL IMPACT: Police training facilities are difficult to access. Those agencies with comprehensive facilities reduce their costs to train by shortening the duration officers must be off normal duty to access training and limiting overtime to backfill normal police duties during training. Due to high demand for these facilities in our region, staff anticipates partnerships for facility usage that will greatly reduce both the operating and construction cost burdens. These partnerships may take the form of interagency MOU's, Joint Powers Authority, long term lease, committed rental or operator agreements. Multiple agencies have expressed interest in gaining consistent access to the facility. In addition, the Police Foundation is seeking donations to further offset the construction work. While the City's General Fund will likely need to front the costs for design and construction, it is anticipated that through the Foundation and significant partnerships, the impact on the City will ultimately be minimal. FUNDING AVAILABLE: General Fund Capital (43199000.77020) - $347,440 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director cus,�Q Charles E. Swimley, Jr. Public Works Director CES/CES/cd Attachment Signature: 84Wj L - Signature: Andrew My1(Sep ?i. 7U7104:1 PIAT) 5[pvF.khw uer[Sep 27, 17210%55 FIDT) Email• akeys@lodi.gov Email: sschwabauer@lodi.gov \\cvcfilv02\pubwks$1WPVROJECTS%SEWERkWSWPCF%pd shooting rangelCC Petralogix PSA Police Facility final design2 doc 9/23/2021 AGREEMENT FOR PROFESSIONAL SERVICES ARTICLE 1 PARTIES AND PURPOSE Section 1.1 Parties THIS AGREEMENT is entered into on 2021, by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and PETRALOGIX ENGINEERING, INC. a California corporation (hereinafter "CONTRACTOR"). Section 1.2 Purpose CITY selected the CONTRACTOR to provide the services required in accordance with attached Scope of Services, Exhibit A, attached and incorporated by this reference. CITY wishes to enter into an agreement with CONTRACTOR for Design and Project Oversight for the Lodi Police Department Training Facility located at the White Slough Water Pollution Control Facility (WSWPCF) (hereinafter "Project") as set forth in the Scope of Services attached here as Exhibit A. CONTRACTOR acknowledges that it is qualified to provide such services to CITY. ARTICLE 2 SCOPE OF SERVICES Section 2.1 Scope of Services CONTRACTOR, for the benefit and at the direction of CITY, shall perform the Scope of Services as set forth in Exhibit A. Section 2.2 Time For Commencement and Completion of Work CONTRACTOR shall commence work pursuant to this Agreement, upon receipt of a written notice to proceed from CITY or on the date set forth in Section 2.6, whichever occurs first, and shall perform all services diligently and complete work under this Agreement based on a mutually agreed upon timeline or as otherwise designated in the Scope of Services. CONTRACTOR shall submit to CITY such reports, diagrams, drawings and other work products as may be designated in the Scope of Services. CONTRACTOR shall not be responsible for delays caused by the failure of CITY staff to provide required data or review documents within the appropriate time frames. The review time by CITY and any other agencies involved in the project shall not be counted against CONTRACTOR's contract performance period. Also, any delays due to weather, vandalism, acts of God, etc., shall not be counted. CONTRACTOR shall 1 remain in contact with reviewing agencies and make all efforts to review and return all comments. Section 2.3 Meetings CONTRACTOR shall attend meetings as may be set forth in the Scope of Services. Section 2.4 Staffing CONTRACTOR acknowledges that CITY has relied on CONTRACTOR's capabilities and on the qualifications of CONTRACTOR's principals and staff as identified in its proposal to CITY. The Scope of Services shall be performed by CONTRACTOR, unless agreed to otherwise by CITY in writing. CITY shall be notified by CONTRACTOR of any change of Project Manager and CITY is granted the right of approval of all original, additional and replacement personnel at CITY's sole discretion and shall be notified by CONTRACTOR of any changes of CONTRACTOR's project staff prior to any change. CONTRACTOR represents it is prepared to and can perform all services within the Scope of Services (Exhibit A) and is prepared to and can perform all services specified therein. CONTRACTOR represents that it has, or will have at the time this Agreement is executed, all licenses, permits, qualifications, insurance and approvals of whatsoever nature are legally required for CONTRACTOR to practice its profession, and that CONTRACTOR shall, at its own cost and expense, keep in effect during the life of this Agreement all such licenses, permits, qualifications, insurance and approvals, and shall indemnify, defend and hold harmless CITY against any costs associated with such licenses, permits, qualifications, insurance and approvals which may be imposed against CITY under this Agreement. Section 2.5 Subcontracts Unless prior written approval of CITY is obtained, CONTRACTOR shall not enter into any subcontract with any other party for purposes of providing any work or services covered by this Agreement. Section 2.6 Term The term of this Agreement commences on October 1, 2021 and terminates upon the completion of the Scope of Services or on June 30, 2022, whichever occurs first. ARTICLE 3 COMPENSATION Section 3.1 Compensation CONTRACTOR's compensation for all work under this Agreement shall conform to the provisions of the Fee Proposal, attached hereto as Exhibit B and incorporated by this reference. CONTRACTOR shall not undertake any work beyond the scope of this Agreement unless such additional work is approved in advance and in writing by CITY. Section 3.2 Method of Payment CONTRACTOR shall submit invoices for completed work on a monthly basis, or as otherwise agreed, providing, without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the Scope of Services said work is attributable. CONTRACTOR's compensation for all work under this Agreement shall not exceed the amount of the Fee Proposal. Section 3.3 Costs The Fee Proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved in advanced and in writing, by CITY. Section 3.4 Aud iti no CITY reserves the right to periodically audit all charges made by CONTRACTOR to CITY for services under this Agreement, Upon request, CONTRACTOR agrees to furnish CITY, or a designated representative, with necessary information and assistance needed to conduct such an audit. CONTRACTOR agrees that CITY or its delegate will have the right to review, obtain and copy all records pertaining to performance of this Agreement. CONTRACTOR agrees to provide CITY or its delegate with any relevant information requested and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this requirement. CONTRACTOR further agrees to maintain such records for a period of three (3) years after final payment under this Agreement. 3 ARTICLE 4 MISCELLANEOUS PROVISIONS Section 4.1 Nondiscrimination In performing services under this Agreement, CONTRACTOR shall not discriminate in the employment of its employees or in the engagement of any sub CONTRACTOR on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or any other criteria prohibited by law. Section 4.2 ADA Compliance In performing services under this Agreement, CONTRACTOR shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as all applicable regulations and guidelines issued pursuant to the ADA. Section 4.3 Indemnification and Responsibility for Damage CONTRACTOR to the fullest extent permitted by law, shall indemnify and hold harmless CITY, its elected and appointed officials, directors, officers, employees and volunteers from and against any claims, damages, losses, and expenses (including reasonable attorney's fees and costs), arising out of performance of the services to be performed under this Agreement, provided that any such claim, damage, loss, or expense is caused by the negligent acts, errors or omissions of CONTRACTOR, any subcontractor employed directly by CONTRACTOR, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable, except those injuries or damages arising out of the active negligence, sole negligence, or sole willful misconduct of the City of Lodi, its elected and appointed officials, directors, officers, employees and volunteers. CITY may, at its election, conduct the defense or participate in the defense of any claim related in any way to this indemnification. If CITY chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification, CONTRACTOR shall pay all of the costs related thereto, including without limitation reasonable attorney fees and costs. The defense and indemnification obligations required by this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations set forth herein. Section 4.4 No Personal Liability Neither the City Council, nor any other officer or authorized assistant or agent or City employee shall be personally responsible for any liability arising under this Agreement. 4 Section 4.5 Responsibility of CITY CITY shall not be held responsible for the care or protection of any material or parts of the work described in the Scope of Services prior to final acceptance by CITY, except as expressly provided herein. Section 4.6 Insurance Requirements for CONTRACTOR CONTRACTOR shall take out and maintain during the life of this Agreement, insurance coverage as set forth in Exhibit C attached hereto and incorporated by this reference. Section 4.7 Successors and Assi ns CITY and CONTRACTOR each bind themselves, their partners, successors, assigns, and legal representatives to this Agreement without the written consent of the others. CONTRACTOR shall not assign or transfer any interest in this Agreement without the prior written consent of CITY. Consent to any such transfer shall be at the sole discretion of CITY. Section 4.8 Notices Any notice required to be given by the terms of this Agreement shall be in writing signed by an authorized representative of the sender and shall be deemed to have been given when the same is personally served or upon receipt by express or overnight delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class or certified mail, postage prepaid, addressed to the respective parties as follows: To CITY: City of Lodi 221 West Pine Street P.O. Box 3006 Lodi, CA 95241-1910 Attn: Charles Swimley To CONTRACTOR: Petralogix Engineering, Inc. 26675 Bruella Road Galt, CA 95632 Attn: Daniel Kramer Section 4.9 Cooperation of CITY CITY shall cooperate fully and in a timely manner in providing relevant information it has at its disposal relevant to the Scope of Services. Section 4.10 CONTRACTOR is Not an Employee of CITY CONTRACTOR agrees that in undertaking the duties to be performed under this Agreement, it shall act as an independent contractor for and on behalf of CITY and not an employee of CITY. CITY shall not direct the work and means for accomplishment of the services and work to be performed hereunder. CITY, however, retains the right to require that work performed by CONTRACTOR meet specific standards without regard to the manner and means of accomplishment thereof. Section 4.11 Termination CITY may terminate this Agreement, with or without cause, by giving CONTRACTOR at least ten (10) days written notice. Where phases are anticipated within the Scope of Services, at which an intermediate decision is required concerning whether to proceed further, CITY may terminate at the conclusion of any such phase. Upon termination, CONTRACTOR shall be entitled to payment as set forth in the attached Exhibit B to the extent that the work has been performed. Upon termination, CONTRACTOR shall immediately suspend all work on the Project and deliver any documents or work in progress to CITY. However, CITY shall assume no liability for costs, expenses or lost profits resulting from services not completed or for contracts entered into by CONTRACTOR with third parties in reliance upon this Agreement. Section 4.12 Confidentiality CONTRACTOR agrees to maintain confidentiality of all work and work products produced under this Agreement, except to the extent otherwise required by law or permitted in writing by CITY. CITY agrees to maintain confidentiality of any documents owned by CONTRACTOR and clearly marked by CONTRACTOR as "Confidential" or "Proprietary", except to the extent otherwise required by law or permitted in writing by CONTRACTOR. CONTRACTOR acknowledges that CITY is subject to the California Public Records Act. Section 4.13 Applicable Law Jurisdiction Severability, and Attorney's Fees This Agreement shall be governed by the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be venued with the San Joaquin County Superior Court. If any part of this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but the remainder of this Agreement shall be in force and effect. In the event any dispute between the parties arises under or regarding this Agreement, the prevailing party in any litigation of the dispute shall be entitled to reasonable attorney's fees from the party who does not prevail as determined by the San Joaquin County Superior Court. Section 4.14 City Business License Re uirement CONTRACTOR acknowledges that Lodi Municipal Code Section 3.01.020 requires CONTRACTOR to have a city business license and CONTRACTOR agrees to secure such license and pay the appropriate fees prior to performing any work hereunder. 6 Section 4.15 Captions The captions of the sections and subsections of this Agreement are for convenience only and shall not be deemed to be relevant in resolving any question or interpretation or intent hereunder, Section 4.16 Inte ration and Modification This Agreement represents the entire understanding of CITY and CONTRACTOR as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties. Section 4.17 Contract Terms Prevail All exhibits and this Agreement are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Agreement and the attached exhibits, the terms of this Agreement shall prevail. Section 4.18 Severability The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. Section 4.19 Ownership of Documents All documents, photographs, reports, analyses, audits, computer media, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared under this Agreement, shall be deemed the property of CITY. Upon CITY's request, CONTRACTOR shall allow CITY to inspect all such documents during CONTRACTOR's regular business hours. Upon termination or completion of services under this Agreement, all information collected, work product and documents shall be delivered by CONTRACTOR to CITY within ten (10) calendar days. CITY agrees to indemnify, defend and hold CONTRACTOR harmless from any liability resulting from CITY's use of such documents for any purpose other than the purpose for which they were intended. Section 4.20 Authority The undersigned hereby represent and warrant that they are authorized by the parties to execute this Agreement. Section 4.21 Federal Transit Fundina Conditions ❑ If the box at left is checked, the Federal Transit Funding conditions attached as Exhibit D apply to this Agreement. In the event of a conflict between the terms of this Agreement or any of its other exhibits, and the Federal Transit Funding Conditions, the Federal Transit Funding Conditions will control. Section 4.22 Counterparts and Electronic Si natures 7 This Agreement and other documents to be delivered pursuant to this Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy and all of which, when taken together, will be deemed to constitute one and the same agreement or document, and will be effective when counterparts have been signed by each of the parties and delivered to the other parties. Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of a copy of this Agreement or any other document contemplated hereby, bearing an original manual or electronic signature by facsimile transmission (including a facsimile delivered via the Internet), by electronic mail in "portable document format" (".pdf') or similar format intended to preserve the original graphic and pictorial appearance of a document, or through the use of electronic signature software will have the same effect as physical delivery of the paper document bearing an original signature. IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Agreement as of the date first above written. ATTEST: JENNIFER CUSMIR City Clerk APPROVED AS TO FORM: JANICE D. MAGDICH, City Attorney By: jdm CITY OF LODI, a municipal corporation STEPHEN SCHWABAUER City Manager PETRALOGIX ENGINEERING, Inc., a California corporation By: Name: DANIEL KRAMER Title: President Attachments: Exhibit A - Scope of Services Exhibit B - Fee Proposal Exhibit C - Insurance Requirements Exhibit D - Federal Transit Funding Conditions (if applicable) Funding Source: 21031100.72450 (Business Unit & Account No.) Doc ID: CA:Rev.07.202 Lelecsign 8 Pet:ralogix fingineering, Inc. 26675 Hruella (toad, Galt, Ca 95032 h'[') 209400-5729 rlkt',irncrt'i�rlrc�l,stll�lmr�_ �•ir�rl vn�1ym�lr r.�fupi.t'r�i,n September 19, 2021 Proposal No. 2021-00021 Attn: Charles Swimley City of Loch — Public: Works 227 West Pine Street Lodi, CA 95240 Exhibit A/B *Letralogix Subject: City of Lodi Police Department Training Facility Design Lodi Waste Pollution Control Facility Lodi, California Mr. Swirnley, We appreciate the opportunity to provide you with our proposal to perform final design services for tale Lodi Police Department Training k1cility. As you know, we have already completed initial C'EQA services for this project, and assisted GEI Consultants with the completed of preliminary clesign related to the project. Below you will find an estimated cost and timeline for providing Ore necessary final design and management/oversight compliance services for the proposed Police Traitring Facility Project. Our proposal is based on convers�itions with the City about the preferred options which were discussed as part of the initial design phase. Attached to this proposal is GE1 Consultant's base proposal which cc)vers the overall design cost associated with the design phase completion of this project. Here in, we surnmarize our additional Fees for overseeing the project and assisting in overall compliance rnanagemeafor this phrase of the project. Scope ol'Work Petralogix's scope ofworkwill involve overall project management for the work efforts ofthis project including clay to clay design review activities. We will review and oversee all invoicing for sub- contractors and assist with the preparation of project deliverables and project reviews as needed. We will be the primary line of communication between the PD, Public: Works, GEI, and other outside contractors as Oeeded. We will assist in all project naeeting,s and site visit:; to verify site conditions and Conceptual layouts. Our role is to act as a compliance manager for the needs of the project. Included in Our I'eeS is time land material rustirw for additional (minimal) surveying as needed for design level services to be completed. We I larl to use Baumbach and Piazza for these suh-consulting services. GEI's scope of work includes the design of the PD Training Facility and preparation of plans and specifications for use a.s a single construction package with Phases (h3id Options) dependent on www, e'l_ral0 rix.coill 1,;,,,,, 1-, City of Lodi Proposal No. 202 1-0002 1 funding, The basis of the design will be the Conceptual Design prepared by GEL The PD Training; Facility will he master planned/designed with all elements identified and agreed upon in the Conceptual Design. The Master Plan will then be divided into Phases to allow construction as luucls are available. Below is a Cast Breakout and Schedule of Services for work for your consideration. "Table 1. Cast Breakout TASK All DESCRIPTION UNIT RATE TOTAL FEE L GEl Services* 1 $244,04.0.00 $244,04.0.00 2 Petralo ix Management fees" 1 $48,000.00 $48,000.00 3 Petralo ix Project Management 200 $185.00 537,000.00 4 Petralo 7ix (B&P3 Surveyinjq Services 1 $10,000.00 $10,000.00 5 Senior Fcchnical Review 40 $210,00 $8,400.00 Total Fees Time and Materials $347,440.00 * See attached GEI proposal for all details and total scope of services. ** Includes Petralogix's Pass through fees and markup of 20%. The total project timeframe is estimated to be roughly 7 months from time of initiation of services, and is broken down in additional detail in GFI's attached proposal. We .iphreciate the opportunity to propose on this project and look forward to working on it if elected. If you have any questions, feel free to call or write at any time. Warm Regards, /%J Daniel E. Kramer, President Professional Geologist #8657 26675 Rruella Road • Galt, CA 95632 • 209.400.5729 Opetralogix dkramer@petraloglx,com GE1 ' Consultants April 2, 2021 Mr. Daniel Kramer, President Petralogix Engineering, Inc. 26675 Bruella Rd Galt, CA 95632 Subject: Proposal for the City of Lodi Police Department Training Facility Design Dear Mr. Kramer; GEI Consultants, Inc. (GEI) has considered the scope of work outlined at our meeting on January 22nd, with Petralogix Engineering, Inc. (Petralogix) and the City of Lodi Police Department (PD) and prepared our proposal for the design of the City of Lodi Police Training Facility (PD Training Facility) accordingly. We look forward to the opportunity to complete the design of the PD Training Facility. GEI will Master Plan (fully design) the PD Training Facility and provide phases (as described below with priority of the PD's needs) to allow the City of Lodi (City) flexibility of construction dependent on available funds. BACKGROUND The purpose of the PD Training Facility is to construct a facility for the PD to train and perform officer firearms qualifying tests, store and detonate explosive ordnance, conduct classroom and field training, and perform driving training on an Emergency Vehicle Operations Course (EVOC). In addition, this facility may serve other agencies outside of the Lodi PD. Currently, the PD is using a training facility and range outside of the City limits. The new PD Training Facility would be located on the City's Wastewater Treatment Plant property, which is an efficient location for the PD. GEI previously completed the conceptual layout for the Training Facility in April of 2020 to meet the requirements of the Lodi PD. SCOPE OF WORK GEI's scope of work includes the design of the PD Training Facility and preparation of plans and specifications for use as a single construction package with Phases (Bid Options) dependent on funding. The basis of the design will be the Conceptual Design prepared by GEI. The PD Training Facility will be master planned/designed with all elements identified and agreed upon In the Conceptual Design. The Master Plan will then be divided into Phases to allow construction as funds are available. As part of the scope, GEI will perform overall project management for the work efforts of this project including day to day design activities, invoicing, preparation of project deliverables and GEI Consultants, Inc. 2868 Prospect Park Drive Suite 400, Rancho Cordova, CA 95670 PHONE: 916.631,4500 FAX: 916.631.4501 Mr. Daniel Kramer, President Petralogix Engineering, Inc. April 2, 2021 Page 2 project reviews, and meetings (Kick-off, 60% review and 90% review meetings). This task also includes a site visit for the Project Manager to verify the site conditions and conceptual layout. GEI's scope of work includes plans, specifications, and cost estimate detailing the following: 1. Master Site Plan 2. Existing access road improvements 3. Site Grading and Drainage 4. Range details and dividing wall options 5. Backstop berms 15 feet tall with 10 feet tall CMU walls 6. Explosive Ordinance area for Detonation and location for storage bunker. Bunker to be provided by others. 7. Area for Storage containers, prefabricated classroom building and mobile restrooms (items provided by others) 8. Gravel access roads and parking areas 9. An ADA parking stall and path will be provided at each range and the Training Building area. 10. Coordination with PG&E to bring power to the site from the new gate being installed at the waste water treatment entrance. 11. Electrical: a. Site lighting b. Power to EVOC area for pump at skid pan, and traffic light c. Power to Pre -fabricated Classroom building (assuming standard electrical requirements (HVAC, outlets, lighting), mobile restroom, outlets at 25 yard ranges for articulating targets, EOD bunker area for future security system d. Outlet provided at two parking spaces near Training building for electric vehicle charging (Level 1) and golf cart. e. Conduit/cabling for internet access will be designed for later installation of cabling by others. f. Electrical design will be developed and the construction set will appropriate electrical work in a phased approached. 12. Training Facility divided into three (3) phases a. Phase 1: i. 2-100 yard ranges (20 positions each) ii. Access Road Improvements iii. EOD Storage and Detonation Area iv. Site Clearing and Grading v. Site Fencing b. Phase 2: i. 3-25 yard ranges (10 positions each) ll. 1-300 yard range (10 Positions) iii. Parking for associated Ranges iv. Area for Training Buildings and Storage c. Phase 3: Mr. Daniel Kramer, President Petralogix Engineering, Inc. April 2, 2021 Page 3 i. EVOC area: Paving and grading ii. EVOC Fencing 13. Bid Options: a. Access Road Widening b. EOD area with 270° Ballistic Sand PROJECT DELIVERABLES GEI will provide the project deliverables below. Review meetings will be held after each deliverable for discussion and comments between GEI, Petralogix, the City, and the PD. • 60% Design: Plans, Technical Specifications, and Engineer's Opinion of Probable Cost • 90% Design: Plans, Technical Specifications, and Engineer's Opinion of Probable Cost • 100% Design: Plans (Signed and Stamped), Technical Specifications, and Engineer's Opinion of Probable Cost. Drawings will be prepared using Autodesk's AutoCAD and Civil 3D, version 2020 or newer in conformance with GEI's drafting standards. GEI will use the City's title block and provide PDF's (24"06") for submittal reviews. The final deliverable will also include the AutoCAD files. Technical Specifications will be based on the City, County and State specifications and standards utilized by the City. Technical Specifications will be prepared in Microsoft Word and submitted in both Word and PDF formats for tracking purposes. If applicable, Technical Specifications may be placed on the Plan set. GEI is not responsible for front end specifications (typically Division 00 and 01). GEI will prepare an Engineer's Opinion of Probable Cost based on the level of design, facility elements and quantities to assist the City in preparing a construction budget. GEI will conduct independent internal technical reviews for each deliverable prior to submittal for consistency with percent of design and accuracy of scope. Client Reviews by stakeholders will occur after each submittal. It is assumed stakeholders will have a week to review plans and specifications. At the conclusion of the review period a meeting will be held to discuss any comments or questions on the deliverable. PROJECT SCHEDULE The following is the anticipated project schedule, based on time from Notice to Proceed (NTP): 60% Design: 3 Months after NTP 90% Design: 3 Months after 60% review meeting and comment resolution 100% Design: 1 Month after 90% review meeting and comment resolution Total anticipated project schedule is 7 months from NTP. Schedule may be impacted by review times greater than one week, review meeting scheduling, coordination with PG&E, etc. Mr. Daniel Kramer, President Petralogix Engineering, Inc. April 2, 2021 Page 4 ASSUMPTIONS AND EXCLUSIONS GEI has been provided site information, including topographical data, known utility locations, and other information currently made available by the City. Assumptions: 1. Survey was conducted by others and GEI takes no responsibility for the survey. It has been provided by the Client as a base file for the design. Topographic changes since the survey was performed and are not GEI's responsibility. 2. GEI will not be performing any additional survey or utility Information. If additional information is needed for the design, GEI will note areas and items to be surveyed and the Petralogix will perform at no cost to GEI. 3. Geotechnical investigation, data, and recommendations will be provided by others. Recommendations shall be provided for the following: roadways (gravel), asphalt pavement for driving course, foundation recommendations for soil treatment and/or replacement for structures, concrete pads, range dividing wall foundations (ECO/Ultra Block or Hesco Walls) storage pads, CMU block walls, range backstop berms, etc. 4. GEI will make recommendations for stormwater encountering lead from impact berms, otherwise stormwater will be directed to existing swales for direction and treatment at the Wastewater Treatment Facility. 5. Sanitary sewer is not included in this portion of the project. Per discussions with City and PD, a self-contained bathroom facility will be provided by others. 6. Electrical design does NOT include: structures beyond what is shown in the conceptual design plans, security system, cameras, design for pre -fabricated training building. 7. The Training building, Mobile restrooms, EVOC design, articulating targets and EOD bunker are all pre -fabricated and information will be provided by the City for using in electrical demand/connection. 8. Specifications: Petralogix to provide City of Lodi standard specifications and details. 9. At this time no shade structures, tables, etc. are included in the design associated with the Training Facility. 10. No preparation of applications, submittal of permits, or permit fees are included. 11. Stormwater Pollution Prevention Plan by Others. 12. Petralogix or City will coordinate reviews and meetings with other agency stakeholders. 13. Review time is assumed to be one week with a meeting (video conference) to discuss comments after each deliverable. 14. Petralogix to provide final City of Lodi Drawing numbers before final submittal. 15. Construction Services and Bid Support may be provided as a separate and future task. Mr. Daniel Kramer, President Petralogix Engineering, Inc. April 2, 2021 Page 5 TERMS No work will be performed outside this scope of work without Petralogix's written authorization. The design of this project is anticipated to be approximately 7 months. Assuming all background information, reviews, standards and specifications, etc. are provided in a reasonable time. If special circumstances or delays (not attributed to GEI) are encountered, Petralogix will be notified immediately. If a change in the scope of work is identified, it will be communicated to you quickly. The cost estimate to complete the requested scope of work is guaranteed for 60 days. PROPOSED BUDGET GEI's proposed budget and rate schedule is provided in Exhibit A for completing the work described above in the Scope of Work. Our estimated total budget for completing the above project Scope of Work is $244,040. We appreciate the opportunity to assist the Petralogix and the City of Lodi. Please contact our proposed Project Manager, Michael Wong at 916.205.2018 or mwong@geiconsultants.com if you have questions about our proposal. Sincerely, ;;?--- Z - Kris Van Sant, P.E. Senior Engineer Michael Wong Project Manager W 0 a m W c U) d 0 R LL .0 m V ++ C 01 G a� a C a� d d i V CD o c a W x_ o co J O Mw O L a v m E E r N N O N d o c M i mg E N C 0.1 E a m C: m CD N L u U) v a� 0 N O N N 7 N L U N LL E m C m U) U C C m 7 0 U uw9, NO G LD C d ■l C" ul r IR = r a 00 Go ", 4 1S03 iviol w ds `w L to o fA � N P7 QI ;soo le;Q;gng Vo 4m m dC2 ti N N in N ED m to rz CN M do-lieW OBAe40 eatruaS � u o u� (o;a uoifonpadaa's;luliad 3 La 'WOIGJBd'BuiBpoI'IaneJ ■A i . e i) sesuedx3 Joefad J841 ra �a m tv o C rti �Fi [•7 r N M M 4�'f 6�A CV `o ;so3 jeioignS ... Q c� SJH 1e30 v Ln 0 `o rNi r IO IO N iC G] V7 W W H u E v �, LL sa c rn as ur u w O or O O 6 a o Q J a o m 0 rn o F- O Y N Y 1i Y ~ N - Y r E N C 0.1 E a m C: m CD N L u U) v a� 0 N O N N 7 N L U N LL E m C m U) U C C m 7 0 U uw9, NO EXHIBIT C NOTE. The City of Lodi Is now using the online Insurance program PINS Advantage. Once you have been awarded a contract you will receive an email from the City's online Insurance program requesting you to forward the email to your Insurance providerts) to submit the required Insurance documentation electronically Insurance Reauirementa for Professional Services Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1 Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto or if Contractor has no owned autos, then hired, and non - owned autos with limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4 Professional Liability (Errors and Omissions) Insurance appropriate to the Consultant's profession, with limits not less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. May be waived by Risk Manager depending on the scope of services. Other Insurance Provisions: (a) Additional Named Insured Status The City of Lodi, its elected and appointed boards, commissions, officers, agents, employees, and volunteers are to be covered as additional insureds on the CGL and auto policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 2010 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used (b) Primary and Non Contributory insurgnce ZnF dorsemeni The limits of insurance coverage required may be satisfied by a combination of primary and umbrella or excess insurance. For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. (c) Waiver of Subrogation on Contractor hereby grants to City of Lodi a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Lodi by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Lodi has received a waiver of subrogation endorsement from the insurer NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) and (c) above: 221 West Pine Street, Lodi, California, 95240; (2) The insurance certificate must state, on its face or as an endorsement, a description of the prowe that it is insuring (d) SevQrability of Interest Claus@ The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to increase the limit of the company's liability under the Contractors commercial general liability and automobile liability policies. (e) Noti a of Canpellation or Change In Coverage Endorsemen This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St., Lodi, CA 95240, Page 1 I of 2 pages � Risk: rev. 3/1/2018 (f) Continuity of Coverage All policies shall be in effect on or before the first day of the Term of this Agreement. At least thirty (30) days prior to the expiration of each insurance policy, Contractor shall furnish a certificate(s) showing that a new or extended policy has been obtained which meets the minimum requirements of this Agreement. Contractor shall provide proof of continuing insurance on at least an annual basis during the Tenn. If Contractor's insurance lapses or is discontinued for any reason, Contractor shall immediately notify the City and immediately obtain replacement insurance. Contractor agrees and stipulates that any insurance coverage provided to the City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.). (g) Failure to Comply If Contractor fails or refuses to obtain and maintain the required insurance, or fails to provide proof of coverage, the City may obtain the insurance. Contractor shall reimburse the City for premiums paid, with interest on the premium paid by the City at the maximum allowable legal rate then in effect in California. The City shall notify Contractor of such payment of premiums within thirty (30) days of payment stating the amount paid, the name(s) of the insurer(s), and rate of interest. Contractor shall pay such reimbursement and Interest on the first (1st) day of the month following the City's notice. Notwithstanding any other provision of this Agreement, if Contractor fails or refuses to obtain or maintain insurance as required by this agreement, or fails to provide proof of insurance, the City may terminate this Agreement upon such breach. Upon such termination, Contractor shall immediately cease use of the Site or facilities and commence and diligently pursue the removal of any and all of its personal property from the site or facilities. (h) V rife ali n of Coverage Consultant shall furnish the City with a copy of the policy declaration and endorsement page(s), original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Failure to exercise this right shall not constitute a waiver of the City's right to exercise after the effective date. (i) Self -Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Q) Insurance Limits The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's officers, employees, agents, representatives or subcontractors. Contractor's obligation to defend, indemnify and hold the City and its officers, officials, employees, agents and volunteers harmless under the provisions of this paragraph is not limited to or restricted by any requirement in the Agreement for Contractor to procure and maintain a policy of insurance, (k) Subcontractors Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors (1) Claims Made Policies If any of the required policies provide coverage on a claims -made basis: 1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. (m) Qualified Insurerlsi All insurance required by the terms of this Agreement must be provided by insurers licensed to do business in the State of California which are rated at least "A-, VI" by the AM Best Ratings Guide, and which are acceptable to the City. Non -admitted surplus lines carriers may be accepted provided they are included on the most recent list of California eligible surplus lines insurers (LESLI list) and otherwise meet City requirements. Signature: Janice D. Tagdich (Sep 29, 2021 18:48 PDT) Email: jmagdich@lodi.gov Page 2 1 of 2 pages -- '- `--"--� �� --- " �' ' _ � •___ .._. f ___ -- - • ---�— Risk: rev, 3/1/2018-- RESOLUTION NO. 2021-272 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH PETRALOGIX ENGINEERING, INC., OF GALT, FOR LODI POLICE DEPARTMENT TRAINING FACILITY DESIGN WHEREAS, the City of Lodi Police Department has a need for a dedicated Police Training Facility to provide expanded capability for training and certifying staff in the various skills needed for police service on a long-term basis; and WHEREAS, the proposed location of the training facility is at White Slough Water Pollution Control Facility; and WHEREAS, on April 19, 2017, Council authorized the City Manager to execute a Professional Services Agreement with Petralogix Engineering, Inc., of Galt, for California Environmental Quality Act and Architectural Compliance Services for Lodi Police Training Facility Project, for environmental and preliminary design work necessary to provide the foundation for moving forward with final design services as additional funding became available; and WHEREAS, in July of this year, the Police Department received $584,000 in asset seizure monies and has allocated the funds needed to prepare the final design documents for constructing the facility; and WHEREAS, staff recommends authorizing the City Manager to execute a Professional Services Agreement with Petralogix Engineering, Inc., of Galt, for Lodi Police Department Training Facility Design, in the amount of $347,440. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a Professional Services Agreement with Petralogix Engineering, Inc., of Galt, for Lodi Police Department Training Facility Design, in the amount of $347,440; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: October 6, 2021 I hereby certify that Resolution No. 2021-272 was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 6, 2021, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN COUNCIL MEMBERS — None JENNIF CUSMIR City Clerk 2021-272