HomeMy WebLinkAboutAgenda Report - September 15, 2021 C-11AGENDA ITEM con I
' CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Submission of an Application for up to $700,000 for the
Outdoor Equity Grant Program for Outdoor Education, Adventure and Excursion
Programs
MEETING DATE: September 15, 2021
PREPARED BY: Parks, Recreation and Cultural Services Director
ACTION- Adopt resolution approving submission of an application for up to
$700,000 for the Outdoor Equity Grant Program for outdoor education,
adventure and excursion programs.
BACKGROUND INFORMATION: The State of California's Outdoor Equity Grant Program (OEP) aims to
increase the ability of residents in low income urban and rural
communities to participate in outdoor experiences at state parks and
other public lands. The grants aim to improve the health and wellness of Californians by connecting
underserved communities to natural areas throughout California. A total of $57,000,000 is available to public
agencies and 501c(3) nonprofits with a maximum grant request of $700,000 each.
Conditions of the OEP include selecting a home base in an underserved community, planning activities in the
community and trips from the home base to natural areas, participating in an extensive technical assistance
workshop, obtaining City Council authorization to submit a grant application and if awarded, shall participate in
a mandatory grant administration workshop and report on program expenditures.
The City shall solicit public input on the types of outdoor recreation programs i.e. kayaking, biking, rock
climbing, etc. in order to develop outdoor education, adventure and excursion programs that best fit the needs
of the community.
FISCAL IMPACT:
FUNDING AVAILABLE:
CJ:U
cc: City Attomey
Attachment
Potential grant award in the amount of up $700,000.
N/A
C ristina Jarom
P rks, Recreation and Cultural Services Director
APPROVED: \-r- i _
Stephen Schwabauer, City Manager
June 1, 2021
Final Application Guide
for the
Outdoor Equity Grants
IV,
Program
(OEP)
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SINCE 1864
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California Department of Parks and Recreation
Office of Grants and Local Services
State of California Department of Parks and Recreation
Office of Grants and Local Services
DEPARTMENT MISSION
The mission of the California Department of Parks and Recreation (DPR) is to provide
for the health, inspiration, and education of the people of California by helping to
preserve the state's extraordinary biological diversity, protecting its most valued natural
and cultural resources, and creating opportunities for high-quality outdoor recreation.
COMMUNITY ENGAGEMENT DIVISION (CED) MISSION
Encouraging healthy communities by connecting people to parks, supporting innovative
recreational opportunities, embracing diversity, fostering inclusivity, and delivering
superior customer service, with integrity for the enrichment of all.
THE OFFICE OF GRANTS AND LOCAL SERVICES (OGALS) MISSION
To address California's diverse recreational, cultural and historical resource needs by
developing grant programs, administering funds, offering technical assistance, building
partnerships, and providing leadership through quality customer service.
OGALS VISION GOALS
• Proactive in meeting California's park and recreation needs through innovative
grant programs and customer service.
• Committed to providing quality customer service in every interaction and
transaction as honest, knowledgeable, and experienced grant administrators.
• Sensitive to local concerns while mindful of prevailing laws, rules, and
regulations.
• Responsive to the needs of applicants, grantees, non-profit organizations, local
governments, tribes, and legislative members, as partners working to improve
the quality of life for all Californians by creating new parks and recreation
opportunities.
Welcome to the Outdoor Equity Grants Program (OEP)
FOREWORD
In 2019, the Outdoor Equity Grants Program (OEP) was enacted when Governor Gavin
Newsom signed Assembly Bill 209 (AB 209) — Chapter 675, located in Public
Resources Code §5090.75(c)(1.26). On July 1, 2020, the California Legislature
authorized funding for OEP.
OEP will increase the ability of residents in underserved communities, with an emphasis
on students eligible for free or reduced -price meals, foster youth, and students of limited
English proficiency, to participate in outdoor experiences at state parks and other public
lands. OEP's focus is on providing funding for transportation, logistics, program
operations, and capacity costs associated with reaching historically underserved urban
and rural communities throughout California.
OEP grants will improve the health and wellness of Californians through
new educational and recreational activities, service learning, career pathways,
and leadership opportunities that strengthen a connection to the natural world.
The concept for OEP began with findings in the 2015 Parks Forward Commission
Report stating that DPR must expand access to parks for underserved communities
and urban populations. The 2015 Parks Forward discussions became a catalyst for AB
209. Californians shared a similar vision in 2017 during thirty focus groups with over
500 participants for the Statewide Comprehensive Outdoor Recreation Plan (SCORP).
Throughout the state, from heavily urbanized to rural areas, Californians emphasized a
desire for multi -generational programs that "bring families together;" that activate local
parks and that take residents with transportation challenges to natural areas outside
their communities. Photos of the thirty focus groups may be seen at
parksforcalifornia.org/focusgroups.
APPLICATION GUIDE
Use these guidelines to plan and submit the grant application. The OEP Team is
committed to providing technical assistance and takes pride in being
approachable and informative. Contact information and program updates can be
found at parks.ca.gov/oep.
SUBMIT APPLICATIONS ONLINE: a link to the system will be posted at parks.ca.gov/oep
PROGRAM WEBSITES: parks.ca.gov/oep I parksforcalifornia.org/outdoorequity
MAIN LINE: (916) 653-7423
This page is intentionally left blank
TABLE OF CONTENTS
Introduction
Eligible Applicants
Amount Available Per Round
Grant Amount Per Application
Community Home Base
Application Deadline for Each Round
Application Process
Grant Administration Process
A•• • ,•-
Checklist
1. Application Form
2. Grant Selection Criteria
3. Community FactFinder Report
4. Authorizing Resolution
5. Grant Scope/Cost Estimate Form
6. Funding Sources
7. Applicant Capacity
8. Photos and Copyright Agreement Form
9. Reporting Certification
10. Non -Profit Applicant Requirements
Planning, Equipment, Supplies, Transportation, and Labor
Ineligible Costs
Technical Assistance for Applicants
Grant Selection Criteria Guidance
Definitions for All Words and Terms in SMALL CAPS
4
4
4
4
5
7
7
8
10
11
13
24
26
28
30
32
33
35
36
37
41
42
43
50
Words and terms in SMALL CAPs are defined in the back of this guide on pages 50 - 54.
I. PROGRAM OVERVIEW
INTRODUCTION
The Outdoor Equity Grants Program (OEP) will support the HEALTH of Californians by
creating OUTDOOR PROGRAM access for underserved communities. OEP will fund
program operating and transportation costs but will not fund CAPITAL PROJECTS.
Key words and terms in SMALL CAPS are defined beginning on page 50, including
COMMUNITY HOME BASE, OUTDOOR PROGRAM, and NATURAL AREA TRIPS.
ELIGIBLE APPLICANTS
• Public Agencies: Includes all local, state, and federal agencies. Examples
include school districts and other public education agencies, cities and
counties, joint powers authorities, open -space authorities, regional open -
space districts, and other relevant public agencies.
• NON -PROFITS with 501(c)(3) status.
GRANT PERFORMANCE PERIOD
July 1, 2020 to June 30, 2023 is the current period for ELIGIBLE COSTS.
Visit parks.ca.gov/oep to sign up for e-mail updates for the program.
AMOUNT AVAILABLE
$19 million is available for competitive GRANTS statewide.
GRANT AMOUNT PER APPLICATION
• Maximum grant request per COMMUNITY HOME BASE: $700,000
• Minimum grant request per COMMUNITY HOME BASE: $20,000
• There is no match requirement
One COMMUNITY HOME BASE = One APPLICATION. This will allow for reporting on the
impacts of OEP within one community.
Multiple COMMUNITY HOME BASES = Multiple APPLICATIONS. Each COMMUNITY HOME BASE
requires a separate APPLICATION. One APPLICANT can submit multiple APPLICATIONS. An
APPLICANT may receive multiple grants to serve multiple communities.
POSSIBILITY FOR AWARDS OF MORE THAN $700,000
While $700,000 is the grant amount cap, It Is per APPLICATION. More than $700,000 may be
awarded to one APPLICANT. An APPLICANT can submit a separate APPLICATION for each
additional community it is capable of serving.
For example, three APPLICATIONS could be submitted by an APPLICANT to serve three rural
towns or three urban communities at $300,000 per APPLICATION. If all three GRANTS are
awarded, that would total $900,000 in program funding.
In this example, if 1 of the 3 GRANTS is awarded, both the State and APPLICANT will be clear
on which community will be served through that awarded APPLICATION.
I. PROGRAM OVERVIEW
COMMUNITY HOME BASE
Each application will address the following in the Grant Selection Criteria section on pages
14 to 23.
First Steo — Choosina a Home Base
• Identify a central gathering place in an underserved community that needs access to
outdoor programs.
• Examples of the central gathering place in a community could be a school, a recreation
center, a community meeting space, a local park, etc.
• This central gathering place is the COMMUNITY HOME BASE where the participants will
primarily get access to the proposed activities.
Second Step — Activities
• Plan ACTIVITIES IN THE COMMUNITY and trips from the COMMUNITY HOME BASE to NATURAL
AREAS.
For example:
• ACTIVITIES IN THE COMMUNITY could Include:
o Teaching school students about the community's environment.
o Taking educational walks in the community to discover nature in action.
o Preparing participants for a NATURAL AREA TRIP.
• NATURAL AREA TRIPS from the COMMUNITY HOME BASE could Include:
o Traveling to a regional, state, national park, tribal land, river or lake, beach, forest,
mountain, or desert area for day or overnight trips within the state.
Summary of the Above Steps:
1. Establish a COMMUNITY HOME BASE in an underserved community.
2. Organize educational ACTIVITIES IN THE COMMUNITY and trips from the COMMUNITY HOME
BASE to natural areas.
GRANT PRIORITIES
The Grant Selection Criteria section starting on page 14, provides additional guidance
about the grant priorities.
I. PROGRAM OVERVIEW
-'I A
t, c
1. Identify a
Community Home Base JCHB]
{CHB} serves as the gathering place, or hub,
for the participants. The Community
FactFinder tool will report data within the
CHB's half -mile radius. By establishing a
CHB, the grant applicant will be able to
propose how the underserved community
will receive access to an
outdoor program.
2. Conduct Activities at or near the CHB
Activities could include preparing for natural area destinations or learning about the community's environment
to strengthen ties between the community and natural world.
3. Take participants from the CHB to natural area destinations
The CHB will also serve as the launching pad for participants to travel to natural area destinations (parks and public lands).
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APPLICATION DEADLINE
The APPLICATION deadline will be announced at parks.ca.gov/oep.
APPLICATION PROCESS
1. Review the "Competitive Chart" at parks.ca.gov/oep
The "Competitive Chart" is an important technical assistance tool that outlines what
needs to be prioritized and considered for a competitive OEP APPLICATION.
2. Review this guide to understand the competitive APPLICATION requirements in more
detail.
3. Participate in the extensive technical assistance methods such as APPLICATION
workshops and contacting OGALS' OEP experts. See page 42 for a complete list of
technical assistance services available for APPLICANTS.
4. Review the GRANT ADMINISTRATION GUIDE, Including CONTRACT provisions, to
understand the requirements if the competitive APPLICATION is selected for funding.
5. Submit the online APPLICATION by the application deadline announced at
parks.ca.gov/oep. APPLICATION submittal instructions are found on page 9.
6. As another form of technical assistance, APPLICANTS may be advised to correct or
complete documents after the APPLICATION is submitted.
Exception: Grant Selection Criteria (pages 14— 23) responses must be complete
by the APPLICATION deadline. Revisions will not be accepted.
7. Competitive APPLICATIONS will be evaluated and ranked based on Grant
Selection Criteria responses. GRANT award decisions will be announced
approximately five months after the application deadline. APPLICANTS will receive
either a GRANT award or GRANT denial letter.
GRANT ADMINISTRATION PROCESS AND PERFORMANCE PERIOD
1. APPLICANTS who receive a GRANT award letter from OGALS must attend a mandatory
GRANT administration workshop. Multiple workshops will be offered in accessible areas throughout
the state.
o The attendee(s) for the GRANT administration workshop should include the
administrative person responsible for:
✓ overseeing how the grant funds will be spent,
✓ reporting those expenditures during payment requests,
✓ maintaining all records related to the GRANT for audit purposes.
o As another form of technical assistance, Outdoor Recreation Leadership Training
from the Department's Office of Community Involvement will be offered to
successful APPLICANTS.
✓ Attendance is not mandatory.
✓ OUTDOOR PROGRAM leaders Who WIII directly engage With the PARTICIPANTS WIII
benefit most from this training.
2. After the mandatory GRANT administration workshop, OGALS will send a CONTRACT to the
APPLICANTS.
3. After a signed CONTRACT is returned and signed by the State, the APPLICANT becomes a
GRANTEE.
4. The GRANT PERFORMANCE PERIOD starts With the APPROPRIATION DATE.
o PRE -AWARD PLANNING COSTS dating back to the APPROPRIATION DATE are eligible for
a reimbursement of up to 5% of the GRANT amount.
o A start date for POST AWARD ACTIVITY COSTS will be based on A and B below.
o Do not start ACTIVITIES IN THE COMMUNITY and NATURE AREA TRIPS With
PARTICIPANTS until both of the following is approved by OGALS:
A) CONTRACT Is signed by both the GRANTEE and the State representative.
and
B) GRANTEE's insurance policy is approved by OGALS. The Grant
Administration Guide explains insurance policy requirements.
5. Send the final grant payment request to OGALS at least three months before
the end of the GRANT PERFORMANCE PERIOD. This gives time for OGALS to
review the payment documents and final report(s) of the PROGRAM, and
process the final payment through the State Controller's Office.
II. Application Package
Detailed guidance to complete the APPLICATION is located on pages 9-36.
As a reminder, each COMMUNITY HOME BASE requires its own separate APPLICATION.
Please follow these three instructions to prepare the APPLICATION.
Use the Application Checklist on the next page to organize the APPLICATION.
• Checklist items 1-9 are required for all APPLICATIONS.
• Checklist item 10 is only required for NON-PROFIT APPLICANTS.
• If an item is pending, submit a placeholder that describes the next steps for
completion with dates. The Grant Selection Criteria (Checklist item 2) must be
complete by the APPLICATION deadline.
Send only the items requested in the Checklist. Do not send supplementary
materials, such as PowerPoint presentations or letters of support.
Submit APPLICATIONS online. Directions for submittal will be available on the
website parks.ca.gov/oep.
• The APPLICATION must be entered online by or before the APPLICATION due
date announced at parks.ca.gov/oep.
APPLICATION CHECKLIST
Use the checklist below to organize the APPLICATION. Directions and forms for each
Checklist item can be found on the page number listed below.
APPLICATION Item
Application
Guide Page
Number
Signature
required by
AUTHORIZED
REPRESENTATIVE
❑
1. APPLICATION Form
Pg. 11
Yes
❑
2. Grant Selection Criteria
Pg. 13
N/A
❑
3. Community FactFinder Report and Certification
Pg. 24
Yes
❑
4. Authorizing Resolution
Pg. 26
N/A
❑
5. GRANT SCOPE/Cost Estimate Forms
Pg. 28
Yes
❑
6. Funding Sources Form
Pg. 30
Yes
❑
7. APPLICANT Capacity
Pg. 32
N/A
❑
8. Photos and Copyright License Agreement
Pg. 33
N/A
❑
9. Reporting Certification
Pg. 35
Yes
E]
10. NON-PROFIT APPLICANT Requirements
(only for NON-PROFIT APPLICANTS)
Pg. 36
N/A
PROJECT APPLICATION FORM (CHECKLIST Item#1)
A fillable APPLICATION Form will be available at parks.ca.gov/oep.
Amounts to list on the Form in the top right corner:
Match funding is not required. There is no advantage given for matching funds.
101 N
• If the GRANT by Itself funds the TOTAL PROGRAM COST, write "0" on the "Other
Funding Sources" line.
• If applicable, identify the amount of Other Funding Sources. See the definition of
COMMITTED FUNDS.
Make sure all dollar amounts are consistent with the GRANT SCOPE/Cost Estimate Form
and Funding Sources Form.
Program Name:
• Use up to 50 characters including spaces. Include the community's name in the
program name. Example: East Side Community Nature Learning
Required people to list on the Form:
• The AUTHORIZED REPRESENTATIVE Is the position that signs all forms In the
APPLICATION packet.
• The Application Contact is the day-to-day administrator who can answer
detailed questions about the PROGRAM and documents in the APPLICATION.
• The Grant Contact will be the lead contact for GRANT administration if it is
selected for funding. The Application and Grant contact may be the same
person.
The AUTHORIZED REPRESENTATIVE Will certify on the Application Form that the
information contained in the APPLICATION packet is accurate.
State of California - Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
Outdoor Equity Grants Program
PROGRAM APPLICATION FORM
PROGRAM NAME (include a name that best identifies the community, 50 character limit)
REQUESTED GRANT AMOUNT $
OTHER FUNDING SOURCES (IF APPLICABLE) $
TOTAL PROGRAM COST $
COMMUNITY HOME BASE NAME and PHYSICAL ADDRESS
COUNTY OF COMMUNITY HOME BASE
APPLICANT NAME (entity applying for the GRANT) and MAILING ADDRESS
AUTHORIZED REPRESENTATIVE, as shown in Authorizing Resolution
Name (typed or printed) and Title Email address Phone
APPLICATION CONTACT, for detailed application questions (if different from AUTHORIZED REPRESENTATIVE)
Name (typed orprinted) and Title Email address Phone
GRANT CONTACT, for administration of grant if awarded (if different from Application Contact above)
Name (typed or printed) and Title Email address Phone
GRANT SCOPE I represent and warrant that this APPLICATION describes the intended use of the requested GRANT to
complete the items listed in the attached GRANT SCOPE/Cost Estimate Summary Form. I declare under penalty of
perjury, under the laws of the State of California, that the information contained in this APPLICATION, including
required attachments, is accurate.
Signature of AUTHORIZED REPRESENTATIVE Date
Print Name Title
GRANT SELECTION CRITERIA (CHECKLIST ITEM #2)
OVERVIEW
The Grant Selection Criteria are used to rank all statewide APPLICATIONS.
APPLICANTS are encouraged to conceptualize an OUTDOOR PROGRAM based on the Grant
Selection Criteria. Technical Assistance for these criteria begins on page 42.
The maximum score is 100 points.
• All competing APPLICATIONS start with 0 points.
• Points are gained through the Grant Selection Criteria.
GRANT SELECTION CRITERIA
MAX POINT VALUE
1 .
COMMUNITY HOME BASE
30
2.
Community Planning
15
3.
OUTDOOR PROGRAM Goals
20
4.
Service Learning, Career Pathway, Leadership Opportunities
15
5.
Partnerships and Capacity Building
10
6.
Mentoring Youth Leaders after the GRANT
10
MAXIMUM SCORE
100
GRANT SELECTION CRITERION #1 - COMMUNITY HOME BASE
Describe the CHALLENGES affecting the RESIDENTS by answering A and B below:
A) Use the Community FactFinder at parksforcalifornia.orq/outdoorequity to list the
following data for the area surrounding the COMMUNITY HOME BASE:
• Community FactFinder Report ID Number (Found on the top right corner of
the report)
• Per Capita Income
• People in Poverty
• Free or Reduced -Priced Meals (Percentage of students at the
nearest public elementary, middle, and high schools)
• English Learners (EL) (Number of students enrolled at the nearest public
elementary, middle, and high schools)
B) Why was this COMMUNITY HOME BASE selected as a central gathering place In the
community for RESIDENTS who currently lack access to an OUTDOOR PROGRAM?
Describe the CHALLENGES facing RESIDENTS, Including YOUTH, and their need for
access to an OUTDOOR PROGRAM.
POINTS FOR A - PER CAPITA INCOME: 6 points will be given to the lowest per capita
income compared with all statewide APPLICATIONS. OGALS will develop a competitive
statewide list representing the per capita income of all APPLICATIONS in rank order, from
lowest to highest.
Points
Lowest 10% on the ranked list.
6
From 11 %-20% on the ranked list.
5
From 21%-50% on the ranked list.
4
From 51%-80% on the ranked list.
3
From 81 %-100% on the ranked list.
1
No information provided.
0
POINTS FOR A - PEOPLE IN POVERTY: 5 points will be given to the highest number of
people in poverty compared with all other statewide APPLICATIONS. OGALS will develop a
statewide list representing the number of people in poverty of all APPLICATIONS in rank order,
from highest to lowest.
Points
Highest 10% on the ranked list.
5
From 11 %-20% on the ranked list.
4
From 21%-50% on the ranked list.
3
From 51%-80% on the ranked list.
2
From 81 %-100% on the ranked list.
1
No information provided.
0
Technical assistance is available on Daae 43.
POINTS FOR A - FREE OR REDUCED -PRICE MEALS: 5 points will be .given to the highest
enrollment percentage of free or reduced -priced meals compared with all other statewide
APPLICATIONS. OGALS will develop a statewide list representing the school meal enrollment
percentage of all APPLICATIONS in rank order, from highest to lowest.
CHALLENGES compared with all statewide APPLICATIONS.
Points
100% to 90% school meal enrollment percentage.
5
From 89%-70% school meal enrollment percentage.
4
From 69%-50% school meal enrollment percentage.
3
From 49%-30% school meal enrollment percentage.
2
From 29%-1 % school meal enrollment percentage.
1
No information provided.
0
POINTS FOR A - ENGLISH LEARNERS: 4 points will be given to the highest number of
English learning students compared with all other statewide APPLICATIONS. OGALS will
develop a statewide list representing the number of English Learner students of all
APPLICATIONS in rank order, from highest to lowest.
CHALLENGES compared with all statewide APPLICATIONS.
Points
Highest 10% on the ranked list.
4
From 11 %-30% on the ranked list.
3
From 31%-60% on the ranked list.
2
From 61 %-100% on the ranked list.
1
No information provided.
0
POINTS FOR B: Up to 10 points will be given to a COMMUNITY HOME BASE with significant
CHALLENGES compared with all statewide APPLICATIONS.
Points
The RESIDENTS near this COMMUNITY HOME BASE have significant CHALLENGES
10-6
compared with all statewide APPLICATIONS. The COMMUNITY HOME BASE Is a high
priority area for access to an OUTDOOR PROGRAM.
The RESIDENTS near this COMMUNITY HOME BASE have average CHALLENGES and
5-4
need for access to an OUTDOOR PROGRAM compared with all statewide
APPLICATIONS.
The RESIDENTS near this COMMUNITY HOME BASE have minimal CHALLENGES and
3-1
need for access to an OUTDOOR PROGRAM compared with all statewide
APPLICATIONS.
No information provided.
0
Technical assistance is available on page 43.
GRANT SELECTION CRITERION #2 - COMMUNITY PLANNING
Community planning is an exchange of creative ideas and insight between the
APPLICANT, PARTNERS, and RESIDENTS conducted to help define the vision and logistics for
an OUTDOOR PROGRAM. Topics can include goals and logistics for Grant Selection
Criteria 3-6. This planning must occur any time before the APPLICATION deadline.
A) Use the chart format below to describe how the APPLICANT or partnering community-
based organization(s) outreached to a BROAD REPRESENTATION Of RESIDENTS to help
plan the OUTDOOR PROGRAM through two or more MEETINGS.
Method of
Location, date, and start and
Number of RESIDENTS and
Outreach such as
end time of the Community
general description. Identify
in-person
Planning engagement. Cite
the number Of RESIDENTS
MEETINGS, online
why this was an effective
engaged, as well as whether
platform (identify
location and time to engage
the group was made up of
platform),
RESIDENTS near the COMMUNITY
families, guardians, YOUTH,
teleconference, etc.
HOME BASE.
OLDER ADULTS, people with
disabilities, etc. Of this total,
how many were YOUTH?
B) ACTIVITIES IN THE COMMUNITY.
Use the chart below to list feedback from RESIDENTS that will be implemented.
List the planning topics
discussed with RESIDENTS.
Topics can include goals and
logistics for Criteria 3-6.
List the ideas from RESIDENTS that will be
implemented for ACTIVITIES IN THE COMMUNITY.
C) NATURAL AREA TRIPS).
Use the chart below to list feedback from RESIDENTS that will be implemented.
List the planning topics List the ideas from RESIDENTS that will be
discussed with RESIDENTS. implemented for activities at or near the NATURAL
Topics can include goals and AREA TRIP(S).
loqistics for Criteria 3-6.
POINTS for A - OUTREACH: Up to 5 points will be given for engaging at least 20
RESIDENTS to help plan the OUTDOOR PROGRAM.
Points
Number of RESIDENTS: Over 20 multi -generational RESIDENTS including
5
parents/guardians, OLDER ADULTS, and at least 10 YOUTH that were
No = 0
engaged through a combination of two or more MEETINGS to give
feedback about planning the OUTDOOR PROGRAM.
Yes = 5
Number or RESIDENTS: From 19-15 multi -generational RESIDENTS including
3
parents/guardians, OLDER ADULTS, and at least 7 YOUTH that were engaged
through a combination of two or more MEETINGS to give feedback about
planning the OUTDOOR PROGRAM.
Number or RESIDENTS: From 14-9 multi -generational RESIDENTS Including
2
parents/guardians, OLDER ADULTS, and at least 5 YOUTH that were engaged
through a combination of two or more MEETINGS to give feedback about
planning the OUTDOOR PROGRAM.
Less than 9 RESIDENTS were engaged or only one MEETING occurred to
1
give feedback.
No residents were engaged to give feedback
0
POINTS for B and C - ACTIVITIES: Up to 10 points will be given to the inclusion of
ideas front RESIDENTS to help plan the OUTDOOR PROGRAM.
Points
B: Accepted ideas for ACTIVITIES IN THE COMMUNITY:
Yes = 5
The response lists goals and logistics input from RESIDENTS that will be
No = 0
included for ACTIVITIES IN THE COMMUNITY.
C: Accepted ideas for NATURAL AREA TRIPS:
Yes = 5
The response lists goals and logistics input from RESIDENTS that will be
No = 0
included for travel to and activities during the NATURAL AREA TRIPS.
Technical assistance is available on page 44.
GRANT SELECTION CRITERION # 3 - OUTDOOR PROGRAM GOALS
Using the chart and questions below, describe the series of activities that will form the
OUTDOOR PROGRAM during the GRANT PERFORMANCE PERIOD.
ACTIVITIES IN THE COMMUNITY: Use the top chart and outline of questions a -I to
describe a plan for ACTIVITIES IN THE COMMUNITY. Review the definition of
"ACTIVITY IN THE COMMUNITY" found on page 50 and provide a plan for achieving
up to five of those goals. Please group the ACTIVITIES IN THE COMMUNITY Into no
more than 5 goals.
2. NATURAL AREA TRIPS: Use the second chart and narrative questions on the next
page to describe a plan for each NATURAL AREA TRIP.
ACTIVITIES IN THE COMMUNITY
Activity
a. Activity
b. Location(s)
c. Number of
d. Number
e. Total
Goal #
Goal Title
where activity
intended
of planned
number of
(up to 7
will take
PARTICIPANTS
activity
intended
words that
place (name
per each activity
days.
PARTICIPANTS
best
and
day (an average
(Multiply c
describes
addresses if
day is
times d)
the activity)
available).
acceptable).
1
2
Answer the following for each Activity Goal in the same order as listed in the chart. Up to five
goals may be listed. Please group the ACTIVITIES IN THE COMMUNITY into no more than 5
goals.
f. Provide a general description of intended PARTICIPANTS (youth, older adults, multi-
generational, etc.) Of the total listed in e, how many will be YOUTH PARTICIPANTS?
g. Cite which EDUCATIONAL goal will be met per the definition of EDUCATION found on page 51.
Briefly summarize the qualifications of the group or individual who will provide the
experience and what teaching method(s) will be used.
h. How will the activity increase community capacity to foster a long-term ENVIRONMENTAL
JUSTICE legacy such as engaging in planning and improving the community's environment?
i. List supplies, equipment, and activity fees and their associated cost estimates (see page
46).
j. Briefly describe estimated transportation costs if applicable. This may include transporting
PARTICIPANTS to and from the COMMUNITY HOME BASE. (See page 46)
k. Briefly describe estimated costs for labor including job titles, hourly rate times hours (see
page 46).
I. Total estimated cost (i + j + k) to achieve this Activity Goal. (This total amount will be listed on
the Grant Scope/Cost Estimate Form on page 29)
Respond to a through I above for up to 5 Activity Goals per the definition of ACTIVITIES IN THE
COMMUNITY on page 50.
NATURAL AREA TRIPS
Trip a. Trip Title
b. Destination(s)
c. Number of
d. For REOCCURRING
e. Total
# (use up to 7
location name
intended
NATURAL AREA TRIPS to
number of
words.
and address (if
PARTICIPANTS
the same location, list
intended
Include
available).
for this trip.
the number (#) of
PARTICIPANTS
name of
An average
repeat trips.
(Multiply c
destination)
estimate per
Otherwise, list (1).
times d)
trip is
acceptable.
1
2
Answer the following for each NATURE AREA TRIP in the same order as listed in the chart.
REOCCURRING NATURAL AREA TRIPS to the same destination will be listed In one row.
f. Provide a general description of intended PARTICIPANTS (youth, older adults, multi-
generational, etc.) Of the total listed in e, how many will be YOUTH PARTICIPANTS?
g. Will it be a one -day trip or overnight/multiple days? If multiple, how many days?
h. Cite which EDUCATIONAL goal will be met per the definition of EDUCATION found on page
51. Briefly summarize the qualifications of the group or individual who will provide the
experience and what teaching method(s) will be used.
How will PARTICIPANTS also have time for SELF-DISCOVERY to explore or play and form
a personal connection with nature?
List supplies, equipment, and activity fees and their associated cost estimates considering
the number of intended PARTICIPANTS. (See page 46)
k. Briefly describe estimated transportation costs considering the number of intended
PARTICIPANTS. (See page 46)
Briefly describe estimated costs for labor including job titles, hourly rate times hours. (See
page 46)
m. Total estimated cost (add j through 1) to achieve this NATURE AREA TRIP considering the
number of intended PARTICIPANTS. (This amount will be listed on the Grant Scope/Cost
Estimate Form on page 29)
Technical assistance is available on page 45.
Points
The OUTDOOR PROGRAM Will include all of the following:
20-16
Includes both ACTIVITIES IN THE COMMUNITY and NATURAL AREA TRIPS.
❑
Activities for both EDUCATION and SELF-DISCOVERY nature exploration.
The primary intended PARTICIPANTS of the overall OUTDOOR PROGRAM
are YOUTH. However, at a minimum, at least one ACTIVITY IN THE
COMMUNITY and at least one NATURAL AREA TRIP WIII involve Other age
groups such as, families, OLDER ADULTS, Or Other RESIDENTS.
There are a high number of activity days during the GRANT PERFORMANCE
PERIOD, the range of proposed activities is outstanding, and the plan
maximizes the number Of PARTICIPANTS compared With similar grant
requests statewide.
All of the above with one exception:
15-10
There are a moderate number of activity days during the GRANT
PERFORMANCE PERIOD, or the range of proposed activities or number of
PARTICIPANTS are average compared with other similar statewide grant
requests.
The OUTDOOR PROGRAM includes one of the following weaknesses:
9.1
Activities will only take place in the community or only at the NATURAL
AREA TRIP, not both; OR
❑
Activities are either only EDUCATIONAL curriculum or Only SELF-
DISCOVERY nature exploration activities, not both. OR
El
The primary intended PARTICIPANTS are not YOUTH. OR
No activities will involve other age groups such as, families, OLDER
ADULTS, or Other RESIDENTS. OR
Compared with other statewide APPLICATIONS, the number of activity
❑ days are IOW during the GRANT PERFORMANCE PERIOD, or the
range of proposed activities or number of PARTICIPANTS are
minimal.
The GRANT request will not include any OUTDOOR PROGRAM activities
Ineligible
designed to create a connection to the natural world.
Technical assistance is available on page 45.
GRANT SELECTION CRITERION #4 - SERVICE LEARNING, CAREER
PATHWAY, AND LEADERSHIP OPPORTUNITIES
Answer A, B, and C below to describe how RESIDENTS including YOUTH will participate in
meaningful opportunities that can be used for future employment resumes or college
admissions for natural resources or ENVIRONMENTAL JUSTICE professions. The
experience gained should be useful for future employment resumes or college
admissions, via a certificate or internship. Eligible opportunities must be related to
completion of the OUTDOOR PROGRAM during the GRANT PERFORMANCE PERIOD consistent
with the GRANT SCOPE.
Describe the opportunity(s) for
B) Number of
C) Cost for internships, if
RESIDENTS that can be used for future
RESIDENTS.
applicable.
employment resumes or college
10
pathway education or leadership opportunities transferable to
admissions.
employment resumes or college admissions.
From 9 to 1 RESIDENTS will each receive service learning, career
5
pathway education or leadership opportunities transferable to
(Add Total
(Total cost of all
The OUTDOOR PROGRAM will not offer at least one RESIDENT any service
number of
internships if applicable*)
RESIDENTS)
*The opportunity(s) may be paid or unpaid/volunteer. Contact California's Division of
Labor Standards and Enforcement at dir.ca.gov/dlse/ for internship rules. If applicable,
the total amount listed in C) above will also be listed on the Grant Scope/Cost Estimate
Form on page 29)
POINTS: Up to 15 points will be given to an OUTDOOR PROGRAM that will include service
learning, career pathway education, or leadership opportunities for at least 15
REsIDENTs. The experience gained can be used for employment resumes or college
admissions.
Points
At least 15 RESIDENTS will receive service learning, career pathway
15
education, or leadership opportunities transferable to employment
resumes or college admissions..
Between 14 to 10 RESIDENTS will each receive service learning, career
10
pathway education or leadership opportunities transferable to
employment resumes or college admissions.
From 9 to 1 RESIDENTS will each receive service learning, career
5
pathway education or leadership opportunities transferable to
employment resumes or college admissions.
The OUTDOOR PROGRAM will not offer at least one RESIDENT any service
0
learning, career pathway education, or leadership opportunity
transferable to employment resumes or college admissions.
Technical Assistance is available on page 47.
GRANT SELECTION CRITERION #5 - PARTNERSHIPS AND CAPACITY BUILDING
Describe PARTNERSHIP assistance given to the APPLICANT beginning with the
appropriation of the AB 209 (July 1, 2020). PARTNERS can assist with achieving any of
the goals of Grant Selection Criteria 2-4 and 6.
Answer A and B in the chart below:
A. Name and General Purpose of
the Partner Organization.
B. PARTNERSHIP Role specific to any of the
Grant Selection Criteria 2-4 and 6.
Points
The OUTDOOR PROGRAM Involves two or more PARTNERSHIPS.
POINTS: Up to 10 points will be given to an OUTDOOR PROGRAM that involves at least
tWO PARTNERSHIPS.
Points
The OUTDOOR PROGRAM Involves two or more PARTNERSHIPS.
10
The OUTDOOR PROGRAM Involves one PARTNERSHIP.
5
The OUTDOOR PROGRAM Involves no PARTNERSHIPS. Or, a response was
not provided.
0
The responses above will be sufficient to describe PARTNERSHIP roles. Supplemental
documents such as agreements are not necessary.
Technical assistance is available on page 48.
GRANT SELECTION CRITERION #6 - MENTORING YOUTH LEADERS AFTER
THE GRANT PERFORMANCE PERIOD
APPLICANTS can respond to either A or B below to either provide a plan for mentoring
YOUTH after the grant funds expire, or, explain why this would not be achievable.
A) Describe a plan to recruit and empower YOUTH who will be selected by the
APPLICANT as having potential to become future environmental leaders in
California. To describe the plan, include the following:
• Approximately how many YOUTH will be selected by the APPLICANT and how
will they be identified as having interest in becoming future environmental
leaders in California?
• What types of activities will the mentoring involve? Examples include capacity
building or EDUCATIONAL mentoring towards careers in natural resource and
environmental professions. Or, civic engagement including making
ENVIRONMENTAL JUSTICE recommendations to local, state, or federal
government. This includes cultivating active involvement in the civic decision-
making process to have a healthy environment.
• From approximately what time -period will the YOUTH be mentored after the
GRANT PERFORMANCE PERIOD?
OR
B) Why is It not possible to mentor YOUTH leaders after the GRANT PERFORMANCE
PERIOD?
*Sustaining the OUTDOOR PROGRAM beyond the GRANT PERFORMANCE PERIOD is not
required. This is about mentoring YOUTH after the OUTDOOR PROGRAM.
POINTS: 10 points will be given for a plan to mentor YOUTH after the GRANT PERFORMANCE
PERIOD or an explanation why this concept cannot be achieved.
Points
The APPLICANT provided a plan to mentor YOUTH after the GRANT
10
PERFORMANCE PERIOD towards careers in natural resource and
environmental professions or active involvement in the civic
decision-making process to have a healthy environment.
Or
The APPLICANT provided an explanation why this cannot be
achieved after the GRANT PERFORMANCE PERIOD.
The APPLICANT did not provide a plan or an explanation why YOUTH
0
cannot be mentored after the GRANT PERFORMANCE PERIOD.
Technical Assistance is available on page 49.
COMMUNITY FACTFINDER REPORT AND CERTIFICATION (CHECKLIST ITEM #3)
Provide the following two items:
1. Community FactFinder Report. To create a report of the COMMUNITY HOMEBASE
listed in the response to Criterion 1, use the Outdoor Equity FactFinder tool at
parksforcalifornia.org/outdooreguitV/
The Community FactFinder Report will be used for Grant Selection Criterion
on page 14.
2. Community FactFinder Certification. This Form will be signed by the AUTHORIZED
REPRESENTATIVE.
Its purpose is to certify that the Community FactFinder Report was generated from a
point on or within the COMMUNITY HOME BASE. If the blue pin tip is outside the COMMUNITY
HOME BASE, OGALS reserves the right to generate a new Community FactFinder Report
with the blue pin tip in the middle of the COMMUNITY HOME BASE for the purpose of Grant
Selection Criterion 1.
State of California — Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
0
COMMUNITY FACTFINDER CERTIFICATION
I certify that the Community FactFinder Report submitted at the time of
APPLICATION meets the following requirements:
✓ The Community FactFinder Report was generated with the blue pin tip located
on or In the boundary of the COMMUNITY HOME BASE.
I understand if the above requirement was not met, OGALS will generate a new report
with the blue pin tip located in the middle of the COMMUNITY HOME BASE to create the
new half -mile radius and will use this new data for the purposes of Grant Selection
Criterion 1.
AUTHORIZED REPRESENTATIVE Signature Date
AUTHORIZING RESOLUTION (CHECKLIST ITEM #4)
The Authorizing Resolution serves two purposes:
It is the means by which the APPLICANT's Governing Body shows it is aware of all
the terms of the CONTRACT. It provides confirmation that the APPLICANT has the
funding to complete the proposed OUTDOOR PROGRAM if the GRANT is awarded.
2. Designates a position title (through Provision 4) to represent the Governing Body
on all matters regarding the APPLICATION and OUTDOOR PROGRAM. The incumbent
In this position Is referred to as the AUTHORIZED REPRESENTATIVE.
All checklist items that require a signature, besides Checklist Item 8, must be the
signature of the AUTHORIZED REPRESENTATIVE. Submitted documents should be
signed and scanned or digitally signed using an encrypted signature, such as
Adobe's Digital ID. All forms requiring signatures have been uploaded to the
program webpage and include a signature field that meets this requirement.
The AUTHORIZED REPRESENTATIVE can delegate signatory authority to other Individuals
(by position title) either in entirety or for particular documents. The delegation process
requires the AUTHORIZED REPRESENTATIVE to submit an email or letter to OGALS
delegating authority.
Format
The Authorizing Resolution on the following page may be reformatted; however, the
language provided in the resolution must remain unchanged. Any changes to the
language may require OGALS Legal Office review. The time involved with the legal
review process may delay APPLICATION approval and could affect OGALS' ability to fund
the PROJECT.
RESOLUTION OF THE (Title of Governing Body/City Council, Board of
Supervisors/Directors) OF (City, County, District, or Non -Profit Organization)
Approving the Application for
OUTDOOR EQUITY GRANTS PROGRAM GRANT FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated the
responsibility by the Legislature of the State of California for the administration of the
Outdoor Equity Grants Program, setting up necessary procedures governing the
application; and
WHEREAS, said procedures established by the State Department of Parks and
Recreation require the Applicant to certify by resolution the approval of the application
before submission of said application to the State; and
WHEREAS, successful Applicants will enter into a contract with the State of California
to complete the Grant Scope program;
NOW, THEREFORE, BE IT RESOLVED that the (Applicant's Governing Body) hereby:
APPROVES THE FILING OF AN APPLICATION FOR THE (NAME OF PROPOSAL); AND
1. Certifies that said Applicant has or will have available, prior to commencement of
any work on the program(s) included in this application, the sufficient funds to
complete the program(s); and
2. Certifies that if the grant is awarded, the Applicant has or will have sufficient funds to
operate the program(s) as described in the Grant Selection Criterion response, and
3. Certifies that the Applicant has reviewed, understands, and agrees to the General
Provisions contained in the contract shown in the Grant Administration Guide; and
4. Delegates the authority to (designated position) to conduct all negotiations, sign and
submit all documents, including, but not limited to applications, agreements,
amendments, and payment requests, which may be necessary for the completion of
the Grant Scope; and
5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules,
regulations and guidelines.
6. Will consider promoting inclusion per Public Resources Code §80001(b)(8 A -G).
Approved and adopted the
day of
, 20
I, the undersigned, hereby certify that the foregoing Resolution Number was duly
adopted by the (Applicant's Governing Body) following a roll call vote:
Ayes:
Noes:
Absent:
(Clerk)
GRANT SCOPE/COST ESTIMATE FORM (CHECKLIST ITEM#5)
The GRANT SCOPE/Cost Estimate Form on the following pages has two uses:
1. Establishing the GRANT SCOPE
2. Providing a Cost Estimate for the OUTDOOR PROGRAM
1. Establishing the GRANT SCOPE
The Form will be used to establish the expected deliverables for the activities
described in Grant Selection Criteria 3 and 4 on pages 18 to 21.
• Use the Form to list only the activities that will be funded by the GRANT plus
COMMITTED FUNDS (If applicable) during the GRANT PERFORMANCE PERIOD. Do not
Include future costs beyond What the GRANT and COMMITTED FUNDS WIII support
during the GRANT PERFORMANCE PERIOD.
• Use the Grant Scope/Cost Estimate Form to provide the lump -sum estimated
cost of all activities consistent with the response to Grant Selection Criteria 3
and 4.
2. Providing a Cost Estimate for the OUTDOOR PROGRAM.
See the ELIGIBLE COSTS section startina on Daae 37 before creatina a Cost Estimate.
• The TOTAL PROGRAM COST must cover all the ACTIVITIES IN THE COMMUNITY and the
NATURAL AREA TRIPS described In Grant Selection Criterion 3. This Is the row
labeled as (1) on the Form.
• Rows (2) to (4) on the Form cover other items that may be added into the TOTAL
PROGRAM COST.
• Contingency for costs can be folded into the line items. Do not list
contingency as a separate item.
• OGALS understands that actual costs may change during the OUTDOOR
PROGRAM. In most cases, a revised GRANT SCOPE/Cost Estimate Summary Form
is not required when estimated costs fluctuate during the OUTDOOR PROGRAM.
• Check the math and dollar amounts between all forms in the APPLICATION to
ensure the GRANT request amount and TOTAL PROGRAM COST is consistent.
GRANT SCOPE/COST ESTIMATE FORM
Follow the directions starting on page 28. Use the response to Grant Selection Criteria #3-4
on pages 18 to 21 to summarize the TOTAL PROGRAM COST and deliverables on this form.
See the ELIGIBLE COSTS section starting on page 37 before creating a cost estimate
ACTIVITY IN THE COMMUNITY: In the Column below, list each
Total Cost for ACTIVITY
Activity Goal Title and number of Intended PARTICIPANTS
IN THE COMMUNITY
consistent with the response to Grant Selection Criterion
consistent with the
3(a) and 3(e) on page 18.
response to Grant
Selection Criterion 3(I)
on page 18
Activity Goal Title: # Of PARTICIPANTS:
$
$
$
$
$
NATURE AREA TRIP: In the column below, list each Trip
Total Cost for NATURE
Title/Destination and number of Intended PARTICIPANTS
AREA TRIP consistent
consistent with the response to Grant Selection Criterion 3(a)
with the response to
and 3(e) on page 19.
Grant Selection
Criterion 3(m) on page
19
Trip Title/Destination: # of PARTICIPANTS:
$
(1) Total Cost of all ACTIVITIES IN THE COMMUNITY and NATURE
$ (1 )
AREA TRIPS
(2) Internships from Grant Selection Criterion # 4(C) on page X
$ (2)
if applicable
(3) PRE -AWARD PLANNING COSTS for planning the OUTDOOR
$ (3)
PROGRAM (up to 5% of the requested GRANT amount):
(4) Hazard and liability insurance premium that will cover the
$ (4)
OUTDOOR PROGRAM:
$ (5)
(5) TOTAL PROGRAM COST = (1) + (2) + (3) + (4)
Requested GRANT Amount:
$
The APPLICANT understands that this form will be used to establish the expected GRANT
deliverables for POST -AWARD ACTIVITY COSTS.
AUTHORIZED REPRESENTATIVE Signature Date
FUNDING SOURCES FORM (CHECKLIST ITEM#6)
Amounts to list on the Form:
Match is not reauired.
FOB
' If the GRANT by Itself funds the TOTAL PROGRAM COST, then the top right and
bottom right boxes will show the requested GRANT amount only.
• If applicable, use the Funding Sources Form to identify each funding source by
name and amount.
' Note if the source is state, city, county, federal, or private.
• Review the definition of COMMITTED FUNDS. Provide a commitment date for
each funding source indicating when it was committed. All additional funds
must be committed no later than 3 months after the APPLICATION deadline.
' The TOTAL PROGRAM COST listed at the bottom of this form must equal the
estimated TOTAL PROGRAM COST listed on the Application Form and at the bottom
of the GRANT SCOPE/Cost Estimate Summary Form.
Participant Fees:
• If applicable, list the total estimated amount that will be charged to PARTICIPANTS
for ACTIVITIES IN THE COMMUNITY and NATURAL AREA TRIPS during the GRANT
PERFORMANCE PERIOD.
• These are fees charged to PARTICIPANTS for costs in addition to and beyond
what the GRANT Will pay for.
• If any part of the OUTDOOR PROGRAM WIII Involve fees charged to PARTICIPANTS,
the amount charged should be reasonable. Consider PARTICIPANTS affected by
poverty.
Funding Sources that are loans:
If the source is a loan, identify the type of loan. Please be mindful of GRANT
CONTRACT Provision shown below:
Use of Grant Monies
GRANTEE shall not use any grant funds (including any portion thereof) for
the purpose of making any leverage loan, pledge, promissory note or similar
financial device or transaction, without the prior written approval of the
STATE.
NOTE: If the funding sources change during the course of the GRANT
PERFORMANCE PERIOD, a revised form is required within 30 days.
FUNDING SOURCES FORM
Funding Source
Date COMMITTED
Amount
Outdoor Equity Grant Request
TBD
$
PARTICIPANT Fees (total estimated if applicable)
$
Grand Total All Funding Sources:
(Estimated TOTAL PROGRAM COST)
$
The APPLICANT understands that the OUTDOOR PROGRAM cannot be funded unless the
requested GRANT equals the estimated cost needed to complete the OUTDOOR PROGRAM,
Or, the requested GRANT plus the total amount Of additional COMMITTED FUNDS equals the
estimated cost of the OUTDOOR PROGRAM. Except for PARTICIPANT fees, additional funds
must be secured no later than three months after the APPLICATION deadline if not yet
COMMITTED at time Of APPLICATION. If the GRANT Is awarded, there will be no need for
additional fundraising. The costs must be incurred before the final GRANT payment is
processed. If funding sources change from the time Of APPLICATION until final GRANT
payment, the APPLICANT understands this form must be updated within 30 days.
AUTHORIZED REPRESENTATIVE Signature Date
APPLICANT CAPACITY (CHECKLIST ITEM #7)
The purpose of this requirement is to evaluate the APPLICANT'S capacity to achieve the
OUTDOOR PROGRAM during the GRANT PERFORMANCE PERIOD.
Provide a response to the following:
1. Describe the experience or capacity of the APPLICANT or partner to achieve the plan
described in Grant Selection Criterion 3.
2. Provide a partial list of government or foundation grants awarded to the APPLICANT
for OUTDOOR PROGRAMS within the past five years. Include the date of award, purpose
of the grant, grant amount, and accomplishments through the grant.
3. Describe if the APPLICANT or partnering organization is located near the COMMUNITY
HOME BASE (headquarters, office, etc.). Or, describe another point of connection with
the RESIDENTS or stakeholders near the COMMUNITY HOME BASE that contributes to the
capacity to achieve the OUTDOOR PROGRAM.
4. If the OUTDOOR PROGRAM WIII take place on land not owned by the APPLICANT,
describe if a permit or agreement is required. Answer A through C below.
A. Describe if all land owners of the locations listed in the response to Grant
Selection Criterion #3 have been contacted to determine if a special permit or
agreement is needed. Advise the land owner about the intended number of
PARTICIPANTS.
B. If applicable: Provide a copy of the permit or agreement. Or, if a copy of the
permit or agreement is not yet available, provide a plan to secure the permit or
agreement should the GRANT be awarded. List and include a timeline for each
step to get the permit or agreement.
C. If not applicable: Describe what steps were taken to verify that no special
permits or agreements with any of the properties will be required.
PHOTOS AND COPYRIGHT LICENSE AGREEMENT (CHECKLIST ITEM#8)
OPTIONAL: Providing photos of the MEETINGS with RESIDENTS is optional, and is not
a requirement. If the APPLICANT decides to provide photos of the MEETINGS that
occurred under Grant Selection Criterion #2, please follow the directions listed
below.
Community Based Planning Photos:
1. Provide digital photos of planning MEETINGS or other engagement with RESIDENTS
described in Grant Selection Criterion 2 on page 16.
a. Photos of RESIDENTS actively providing ideas are preferred.
b. The photos do not need to include every RESIDENT that participated.
c. High-quality resolution is recommended such as 2048 x 1536 pixels. OGALS
may highlight awarded OUTDOOR PROGRAMS at ParksforCalifornia.org
d. File Name: When uploading the photo into the online application system,
use a File Name that describes what is taking place in the photo (purpose,
location, and date). For example: For example: Meeting with Boys and Girls
Club youth 1515 Alta California Street, July 21 2021.
2. Provide one signed Copyright License Agreement (see next page) from the
APPLICANT that will cover all photos.
State of Cal ifornia -Resources Agency
DEPARTMENT OF PARKS AND RECREATION
COPYRIGHT LICENSE AGREEMENT
DPR 992A (New 3/2003)(Excel 3/28/2003)
COPYRIGHT REGISTRATION NO.
ITEM DESCRIPTION
hereafter called the "Material," a copy of which is attached hereto as Exhibit "A".
I, , amthecreatorof, and/or have acquired the intellectual
property rights to the Material, and hereby warrant that I have the authorityto issue this license and
to authorize and release the Material for use by the California Department of Parks and Recreation
(the "Department") and its designated agents. I understand that the Department wants to use and
reuse the Material, as the Department deems appropriate.
I hereby grant to the Department an unrestricted, fully paid up, worldwide, irrevocable, perpetual
license to use, reproduce, distribute, create derivative works, publicly display and perform the Material,
in whole or in part, in any manner, for any purpose and in any medium now known or hereinafter
invented. This right includes, but is not limited to, the rightto copy, publish, distribute, alterand publicly
displaythe Material for education, interpretation, advertising and other purposes consistent with the
mission of the Department.
I understand that I will not receive any moneyforthis license agreement, orfor any use described
above. I understand that I will retain the copyrights to the Material, but hereby grant an unrestricted
license to the Department.
I release and discharge Department from any and all claims and demands arising out of, or in
connection with any use of the Material, including but not limited to, any and all claims of libel, moral
rights and invasion of privacy, and/or any claims under the Visual Artists Rights Act. I realize that I
cannot withdraw my consent after I sign this form and I realize this form is binding on me and my heirs,
legal representatives and assigns.
I am at least 18 years of age and havethe right, ability and authorityto enterthis binding license
agreement.
AGREED AND
ACCEPTED
BYDATE
BY DATE
D
D
PRINTED NAME OF PERSON SIGNING
PRINTED NAME OF PERSON SIGNING
ADDRESS
TITLE
DISTRICT/SECTION
CITY/STATE/ZIP CODE
State of California
Department of Parks and Recreation
PHONE NO.
EMAIL
PHONE NO.
EMAIL
DPR 992A (New 3/2003)(Excel 3/28/2003)
REPORTING CERTIFICATION (CHECKLIST ITEM #9)
Certification Form
The following reporting requirements are only applicable if the GRANT is awarded.
By signing this form, the APPLICANT agrees to keep reporting requirements, #1-5,
listed below, during the GRANT PERFORMANCE PERIOD. To meet AB 209 reporting
requirements, GRANTEES Will submit the following information to OGALS through
an online reporting system before the final grant payment will be approved.
Reporting Requirements:
1. Total number of YOUTH served.
2. Partnerships formed through the OUTDOOR PROGRAM, including a description
of partnership accomplishments and lessons learned.
3. EDUCATIONAL goals achieved through the OUTDOOR PROGRAM per the
definition of EDUCATION found on page 51, and how the objective was met.
4. Videos and/or photos that provide a sample of highlights with quotes,
captions, or testimonials about the impact of the OUTDOOR PROGRAM.
5. To inform future OUTDOOR PROGRAMS, provide tips and lessons -learned:
o successful methods used,
o unforeseen challenges and recommended solutions.
o These tips will be made available online to help build capacity
statewide.
The APPLICANT understands that If the GRANT request Is approved, GRANTEES Will
respond to the Reporting Requirement #1-5 above through an online reporting
system that will be made available at www.parks.ca.gov/oep before the final grant
payment will be approved.
AUTHORIZED REPRESENTATIVE Signature Date
NON-PROFIT REQUIREMENTS (CHECKLIST ITEM #10)
This checklist item is only for NON-PROFIT organization APPLICANTS.
Please provide items 1-2 below:
1. Letter of Determination from the Internal Revenue Service indicating current
501(c)(3) status.
2. First two pages of the NON -PROFIT'S most recently filed federal 990 forms.
The following are not required in the APPLICATION. OGALS reserves the right to request
the following four items at any time during the review process:
Articles of Incorporation
Mission Statement
Income statement showing revenue and expenditure projections for the next
calendar or fiscal year.
Balance sheet showing assets and liabilities for the most recent fiscal year.
III. Eligible Costs
This section provides rules and examples of ELIGIBLE COSTS for the OUTDOOR PROGRAM.
It provides rules and guidance for PRE -AWARD PLANNING COSTS and POST -AWARD ACTIVITY COSTS.
PRE -AWARD PLANNING COSTS
These are costs associated with planning the OUTDOOR PROGRAM during the GRANT PERFORMANCE
PERIOD.
• Planning costs dating back to the APPROPRIATION DATE are eligible for a
reimbursement of up to 5% of the GRANT amount if the APPLICATION is selected
for funding.
• May include note takers, facilitators, and multi-lingual translation, transportation,
equipment, supplies, etc. for MEETINGS and other OUTDOOR PROGRAM planning
purposes.
■ See the bottom of the Grant Scope/Cost Estimate Summary Form to add a planning cost
estimate.
■ Also see the definition Of PRE -AWARD PLANNING COSTS.
POST -AWARD ACTIVITY COSTS
The rest of this section below provides rules and guidance for implementing the
ACTIVITIES IN THE COMMUNITY and NATURAL AREA TRIPS as proposed In Grant Selection
Criteria 3 and 4.
These are not planning costs. POST -AWARD ACTIVITY COSTS are direct costs to conduct the ACTIVITIES IN
THE COMMUNITY and NATURAL AREA TRIPS.
These POST -AWARD ACTIVITY COSTS become eligible on the start date provided by OGALS. See the
definition Of POST -AWARD ACTIVITY COSTS.
The next pages provide guidance about:
A) Supplies, Equipment, and Activity Fees/Admissions
B) Travel Costs
C) Labor Costs
D) Insurance for all activities necessary for the OUTDOOR PROGRAM
A) Supplies, Equipment, and Activity Fees/Admissions
❑ Activity Fees: Location entrance fees for places such as museums, parks,
campground reservations, zoos, aquariums, botanical gardens, parking, ski lifts,
special events; specific experiences such as horseback riding, paddling, rafting,
rock climbing, birding; renting or leasing vehicles or equipment for the actual
activity fits in this category such as whale watching and safety equipment.
❑ Activity supplies and equipment (examples): include but are not limited to
backpacks, tents, mountain bikes, kayaks, surfboards, bodyboards, stand up
paddle boards, life jackets, helmets, wetsuits, snowboard/ski's, canopy, sleeping
bags, stoves, 2 -way radios, binoculars, water filters, snowshoes, hiking boots,
gloves, goggles, compasses, fire starters, bug repellent, sunblock, poison oak
protectant, first aid supplies, canteens, flashlights, batteries, lanterns, interpretive
materials, trash/recycling bags, safety whistle, bear spray, utensils, etc. that are
necessary to support an activity.
❑ Most Economical use of State Funds - For supplies and equipment that will
cost over $500 per single unit item, and which can be purchased, leased, or
rented, the most economical use of state funds must be applied. This means that
the grantee will use the most affordable option to complete the OUTDOOR
PROGRAM during the GRANT PERFORMANCE PERIOD by either renting, leasing, or
purchasing the supplies and equipment.
® Supplies and equipment may come from GRANTEE'S central stock if claimed costs
are no higher than supplies or equipment purchased elsewhere. For audit
purposes, a report or source document must describe the work performed,
indicate the hours used, relate the use to the GRANT SCOPE, and must be signed
by the operator or supervisor.
B) Travel Costs
❑ Travel must be within California only.
❑ Overnight accommodations (camping or lodging): Campsite
rentals, yurts, and hotels, following the most economical use of
State funds, including travel to and from the destination of the
NATURAL AREA TRIP. The cost cannot exceed the state per diem set
in each County where the overnight accommodation will take place.
calhr.ca.gov/employees/pages/travel-reimbursements.aspx
❑ Food and food storage: The purchase of food, and purchase or rental of
food storage for safety compliance during the NATURAL AREA TRIP. This means
the PARTICIPANTS will learn how to prepare the food as an EDUCATIONAL health
activity of the OUTDOOR PROGRAM.
❑ Meal per diem for NATURAL AREA TRIPS only: Breakfast, lunch, and dinner
meals during the path of travel and overnight stays are eligible up to the
State's per diem rates or actual cost, whichever is less. Keep receipts for
audit purpose.
Food related to ACTIVITIES IN THE COMMUNITY is ineligible.
❑ Passenger Ticket purchases: Trains, boats, airplanes, or other
public transportation for PARTICIPANTS to and from the planned
activity.
• Vehicle use for transportation of PARTICIPANTS may involve:
o Taking PARTICIPANTS to and from the COMMUNITY HOME BASE t0 NATURAL AREA
TRIPS.
o Taking PARTICIPANTS to and from the COMMUNITY HOME BASE and their schools and
neighborhoods for ACTIVITIES IN THE COMMUNITY related to the Grant Selection
Criteria.
• Vehicles chartered or rented by GRANTEE:
❑ Chartered transportation paying for a charter company's standard rate Is an
ELIGIBLE COST.
❑ Rental of vehicles at market value, including low Greenhouse Gas (GHG)
emission vehicles, are an ELIGIBLE COST.
• Vehicles owned/leased by GRANTEE:
❑ Mileage incurred on a GRANTEE'S own vehicles can be charged at the
State's rate that is in effect at the time of the trip. Maintenance and
repair cost necessary to safely operate vehicles are built into the State's
rate of the allowable charge per mile.
❑ A Mileage Log must record the trips charged to the GRANT. For audit
purposes, the Mileage Log must describe the miles driven, OUTDOOR
PROGRAM purpose related to the GRANT SCOPE, and must be signed by the
operator and supervisor.
C) Labor
❑ Employee services: See accounting rules for employee services explained in the
GRANT ADMINISTRATION GUIDE.
❑ Internships consistent with Grant Selection Criterion #4: Internships
will be administered as employee services of the GRANTEE. The GRANTEE
must follow applicable laws for employee services, including internships.
Contact California's Division of Labor Standards and Enforcement at
dir.ca.gov/dlse/ for internship rules.
❑ Program activity providers: Including physical activity instructors,
trainers, nature guides, career pathway educators, language translators,
drivers, etc.
❑ Program management: Including site inspections, coordinating partners,
scheduling activities, directing equipment, materials, activity instructors, and
transportation personnel.
❑ Communication and training: Including outreach to RESIDENTS, training
of program activity providers for cultural awareness, and risk management.
❑ Reporting: Including data collection, photography, and videography which
can include interviews with PARTICIPANTS.
❑ GRANT administration and accounting
❑ Miscellaneous costs: Including economical use of State funds cost
comparison for equipment, supplies, and NATURAL AREA TRIPS related
expenses, transporting materials, equipment, personnel, and
communications and video documentation of the program achievements.
D) Insurance: Premiums on hazard and liability insurance including aggregate coverage for all
activities necessary for the OUTDOOR PROGRAM. See the Grant Administration Guide for an
Insurance Policy Checklist that lists the insurance policy requirements for GRANTEES.
ELIGIBLE COSTS
Keep all records of all costs for audit purpose.
✓ For labor charged to the GRANT, maintain timesheets recording specific time
spent on the OUTDOOR PROGRAM.
✓ Keep invoices, receipts, and payment records for all purchases, leases,
and rentals.
INELIGIBLE COSTS
• Outside the GRANT PERFORMANCE PERIOD: Costs Incurred before or after the GRANT
PERFORMANCE PERIOD.
CAPITAL PROJECTS: Construction/development of land. Vehicle or land acquisition.
• Indirect costs: Overhead business expenses of the GRANTEE'S fixed or ordinary operating
costs: (rent, mortgage payments, property taxes, utilities, office supplies).
• Routine park maintenance by the GRANTEE's existing staff is an ineligible activity.
Examples include routine restroom cleaning, garbage removal, groundskeeping, scheduled
maintenance, graffiti removal, etc.
• Fundraising.
• Food: If not related to a NATURAL AREA TRIP. Food for ACTIVITIES IN THE COMMUNITY Is
ineligible. See Eligible Costs, heading B, Travel Costs, for eligible food costs only during
NATURE AREA TRIPS.
• Grant Writing.
• Programs imposed on an APPLICANT through legal mitigation.
Lack of Record Keeping:
During an Audit, lack of record keeping can make claimed costs ineligible.
Examples include:
• Charging employee services without documentation of actual time spent on the
OUTDOOR PROGRAM.
Lack of source documents (no evidence of invoices, bid process, payment receipts, etc.).
See the GRANT ADMINISTRATION GUIDE'S "Accounting Requirements" for additional
guidance.
As a reminder, keep all records of all costs for audit purpose.
✓ For labor charged to the GRANT, maintain timesheets recording specific time
spent on the OUTDOOR PROGRAM.
✓ Keep invoices, receipts, and payment records for all purchases, leases, and
rentals.
✓ See the GRANT ADMINISTRATION GUIDE'S "Accounting Requirements" for
additional guidance.
IV. Appendices
TECHNICAL ASSISTANCE FOR APPLICANTS
This page summarizes the assistance available to APPLICANTS.
To ensure a fair process, OGALS' Competitive Project Officers will provide all
APPLICANTS with correct and consistent guidance.
All statewide APPLICANTS are encouraged to access the following:
Application Workshops by OGALS
Application Workshops will be offered featuring a page -by -page review of this Application Guide,
including time for questions.
Access to Program Competitive Project Officers
OGALS' Competitive Project Officers provide a range of customer service options to all
applicants in a timely manner. APPLICANTS are encouraged to email, call, or schedule
meetings when guidance is needed. A list of OGALS' Competitive Project Officers is
available at parks.ca.gov/oep.
Assistance with Incomplete Application Documents
OGALS may contact APPLICANTS to explain what corrections are needed. OGALS does
not automatically disqualify an APPLICATION if a document is incomplete or needs a
correction with the exception of the Grant Selection Criteria. OGALS' Competitive
Project Officers can also preview Checklist Items 1, and 3-10 before the APPLICATION
deadline.
Strengths and Weaknesses
APPLICANTS that do not receive a GRANT award can get strengths and weaknesses
feedback based on the Grant Selection Criteria after GRANT awards are announced.
This feedback may be useful to APPLICANTS if another ROUND of funding is available.
Grant Administration Works
APPLICANTS who receive a GRANT award must attend a mandatory GRANT
administration workshop. During the workshop, OGALS and DPR auditors provide an
in-depth review of the GRANT ADMINISTRATION GUIDE that explains the requirements
and forms necessary for administration. OGALS' Grant Administration Project
Officers are also available to answer administrative questions through the final
payment process.
Outdoor Recreation Leadership Trainin
The Department's Office of Community Involvement offers interactive, hands-on
training that equips adults with the skills and confidence to lead outdoor recreation
activities with an emphasis on camping. This training is optional for GRANTEES. Visit
parks.ca.gov/oci for more information.
GRANT SELECTION CRITERIA GUIDANCE
This section gives technical assistance for Grant Selection Criteria 1 through 6 found on
pages 14 to 22.
GRANT SELECTION CRITERION 1 {COMMUNITY HOME BASE} ON PAGE 14
The goal of OEP is to provide access to RESIDENTS who otherwise would be financially,
imaginatively (due to a lack of awareness), or physically unable to benefit from the
proposed experience(s) described in Grant Selection Criterion 3.
The COMMUNITY HOME BASE should be strategically located near where a majority of the
targeted population lives in the underserved community. PARTICIPANTS can also live
further than a half -mile radius from the COMMUNITY HOME BASE. For example, a school
in a rural area may be the central gathering place for PARTICIPANTS.
Part A — Community FactFinder Report:
The COMMUNITY HOME BASE half -mile radius will be used to evaluate data within the
community. The APPLICANT may choose any point in or on the boundary of the
proposed COMMUNITY HOME BASE to place the blue pin point to establish the half -mile
radius.
The use of the half -mile radius helps steer APPLICANTS towards selecting a COMMUNITY
HOME BASE that best meets the intent of this funding opportunity. The FactFinder's half
mile radius uniformly quantifies per capita income, people below poverty, and public -
school data using consistent data available statewide.
If the radius were larger, it could encompass higher income areas, which would
disadvantage many statewide APPLICATIONS.
Part B — Other Challenges:
Review the definition for CHALLENGES and use it as a guide to describe the community's
story.
This Criterion is the APPLICANT'S chance to describe the need for the OUTDOOR PROGRAM
not covered by the data found in the Community FactFinder. There may be other
circumstances affecting the need for the OUTDOOR PROGRAM in addition to the examples
listed in the definition for CHALLENGES. If so, describe those circumstances as well.
For rural areas where PARTICIPANTS may need to commute further distances from their
neighborhoods to the COMMUNITY HOME BASE, explain why the COMMUNITY HOME BASE is
centrally located and accessible.
GRANT SELECTION CRITERION 2 {COMMUNITY PLANNING} ON PAGE 16
This criterion is about planning the OUTDOOR PROGRAM goals, activities, and logistics
through an exchange of ideas and feedback with RESIDENTS.
APPLICANTS are encouraged to partner with community-based organizations that can
help engage the RESIDENTS. A BROAD REPRESENTATION Of RESIDENTS should be engaged
through at least 2 MEETINGS. While a specific MEETING may not have a BROAD
REPRESENTATION, when each MEETING Is added with Others, the combination should.
MEETINGS can promote a group dynamic, with RESIDENTS building upon the Ideas of one
another. Engaging and interactive group discussions can lead to a more in-depth
understanding of the RESIDENTS, needs. A survey may be used during the process as
another way of gathering input from RESIDENTS in addition to MEETINGS. However, while
a survey can be a tool, it is not by itself a MEETING where RESIDENTS have discussions.
Outreach Methods: Cost effective approaches and inclusive approaches to
engaging RESIDENTS for OUTDOOR PROGRAM planning includes:
1. Identifying a RESIDENT that is seen as a leader who can assist with outreach and
even with language translation. YOUTH may be able to assist with outreach and
language translation. Or, due to COVID-19 restrictions, YOUTH can help with
technology/webinar MEETINGS.
2. Using MEETING locations RESIDENTS, such as sidewalk meetings. APPLICANTS Or a
partnering community group can set up a banner, easels, and tables on a Saturday
morning and knock door-to-door inviting residents to join neighbors and discuss
OUTDOOR PROGRAM Ideas.
3. Having MEETINGS where RESIDENTS will already be present. For example, facilitate
MEETINGS with Students In their classes, or a MEETING at a senior center or
retirement community complex, or add OEP planning to the agendas of
neighborhood/community-based organization meetings where RESIDENTS will be
available.
4. Scheduling MEETINGS to accommodate RESIDENTS with different employment
and family schedules, including weekend or evening hours.
Capturing Ideas:
• It is recognized that awareness of opportunities can be a barrier to getting fully
informed ideas from RESIDENTS. To overcome this barrier, APPLICANTS Or
partners can consider a brainstorming approach with RESIDENTS. The APPLICANT
or partner and RESIDENTS can share ideas and feedback with each other to
make fully informed decisions.
• Capture Ideas about ACTIVITIES IN THE COMMUNITY and logistics for planning NATURE
AREA TRIPS. See Grant Selection Criteria 3-6 which can be a basis for planning topics
to discuss.
• To help the RESIDENTS prioritize the selection of their preferred activities, make budget
limitations and projections clear to RESIDENTS.
The MEETINGS or other planning efforts must take place before the APPLICATION is sent to
OGALS. Make it clear to RESIDENTS that OEP may be highly competitive, that funding is not
guaranteed, and be prepared to discuss other options for funding the activities.
GRANT SELECTION CRITERION 3 (OUTDOOR PROGRAM ACTIVITIES) ON PAGE 18
Design the activities to strengthen the PARTICIPANTS' connection with the natural world.
1) EDUCATION and SELF-DISCOVERY activities with structured and unstructured time
allows PARTICIPANTS to develop personal connections to nature.
2) Activities for population groups with unique needs and interests may be scheduled:
a. For example, different types of activities may serve OLDER ADULTS compared to
YOUTH.
b. Families may go on one nature experience trip, and a youth leadership group
may go on another trip.
c. Activities that bring different generations together are also encouraged.
3) Partnerships may help to provide additional experience or serve other age
groups or abilities.
4) The majority of activities should take place outdoors; however, indoor
EDUCATION classes or some indoor activities due to weather constraints are
acceptable.
5) Transportation is an eligible cost if it meets the following purpose:
a. Taking PARTICIPANTS to and from the COMMUNITY HOME BASE to NATURAL
AREA TRIPS.
b. Taking PARTICIPANTS to and from the COMMUNITY HOME BASE, their schools,
and neighborhoods.
6) For potential ENVIRONMENTAL JUSTICE community reporting, a web -based tool will be available at
parks.ca.gov/oep.
The following examples may occur during ACTIVITIES IN THE COMMUNITY or during
NATURAL AREA TRIPS:
EDUCATION topics may include but are not limited to these examples:
1. Natural resources and interpretation.
2. ENVIRONMENTAL JUSTICE data collection, analysis and reporting. For example,
testing water and soil, and identifying other environmental health factors.
3. Guided nature walks.
4. Art instruction such as videography, graphic design, photography, painting and
drawing
NATURAL AREA TRIPS Or ENVIRONMENTAL JUSTICE scenes.
5. Cultural heritage and historic exploration, including museums
6. Tribal land visits.
7. Building awareness of parks, recreation, and resource protection benefits.
8. Water conservation and solutions to prevent pollution.
9. Climate change and potential solutions.
10. Coastal protection.
11. Safety (CPR, wilderness first responder, first aid, etc.).
12. Camping skills.
13. Wildlife viewing, and other outdoor pursuits.
14. Wilderness survival skill building.
Recreation activities may include but are not limited to:
1. Activities in nature: Hiking, biking, horseback riding, paddling, swimming, surfing,
skiing, sledding, and off-highway motorized vehicle recreation in designated
areas, etc.
2. Teamwork and leadership building activities in nature.
3. Therapeutic recreation in nature to heal from the effects of PTSD, trauma, and
other physical and emotional conditions.
4. Cooking and learning sound nutrition habits and food storage safety for camping
trips. (Note: The purchase of food and food storage through the GRANT program is
only eligible during NATURAL AREA TRIPS. (See page 38).
5. Cultural activities such as performing arts, music, dance, visual art
activities, tribal gatherings, etc.
6. Other recreation -based multi -generational activities that bring together families,
YOUTH, OLDER ADULTS, and other diverse populations.
Planned activities may also include service learning, career pathway, and leadership
opportunities; see examples of these on page 47.
Developing Cost Estimates for Criterion #3
Use the following guidance to respond to items i through I on page 18 and j through m on
page 19.
• For equipment, supplies, activity fees and travel start the phrase with "Purchase,"
"Lease," or "Rent" and include the number to be purchased and name of the item,
multiplied by the cost per item. The most economical use of state funds is required
between these options to achieve the goals during the GRANT PERFORMANCE PERIOD
only.
• For labor include the type of work, number of workers and titles, estimated
hours per worker, multiplied by hourly salary.
• Contingency for costs can be folded into the lump sum cost estimate. Do not list
"contingency" as its own separate item.
Estimated Costs Examples:
• Equipment, supplies, and activity fees
o Purchase 100 tents x $250/tent = $25,000 (costs such as shipping, tax,
warranty, etc. should be folded into the above lump sum estimated cost.)
• Travel
o Rent 3 vans x $200/day x 4 -day trip = $2,400 (costs such as gas, parking,
insurance, tolls, etc. should be folded into the above lump sum estimated
cost.)
• Labor
o 10 Camp Guides x 30 hours each x $20/hour = $6,000 (see employee
services costs and ineligible costs on pages 39 to 41):
GRANT SELECTION CRITERION 4 {SERVICE LEARNING, CAREER PATHWAY,
AND LEADERSHIP OPPORTUNITIES) ON PAGE 20
This criterion encourages and is designed to give RESIDENTS, especially YOUTH or under-
employed adults, opportunities that can be used for employment resumes or college
admissions.
✓ The opportunities may also be unpaid opportunities.
✓ Employment of RESIDENTS through internships is only eligible if the activities are
consistent with the GRANT SCOPE to achieve the goals of the OUTDOOR
PRnGRAM.
The series of activities offered through the OUTDOOR PROGRAM can introduce
PARTICIPANTS to the fields of therapeutic recreation, services for Adverse Childhood
Experiences, natural science, park or resource management, and community
engagement or public service. Leadership development will cultivate diverse adaptive
leaders who prioritize outdoor EDUCATIONAL and recreational experiences, healthy
lifestyles, exercise, value of and participation in nature, and community development.
The opportunities may also include activities designed to influence the community's
health and quality of life (environmental, recreational, EDUCATIONAL, and cultural) if
consistent with the GRANT SCOPE to achieve the ooals of the OUTDOOR PROGRAM.
Examples of meaningful opportunities for RESIDENTS consistent with the purpose of the
GRANT SCOPE Include:
1 . YOUTH leadership and community organizing in outreach to RESIDENTS during
community-based planning.
2. Language translators.
3. MEETINGS assistance or web -based technical assistance (IT) for RESIDENTS.
4. Internships, training positions, or paid positions for those to gain experience as
nature guides, interpreters, rangers, natural scientists, physical activity coaches,
therapists, trainers, etc.
5. Developing communication related to water, parks, climate, coastal
protection, and other outdoor pursuits (graphic art, messaging/writing,
photography, videography, painting/drawing, social media or website
development, etc.).
6. Reporting on or interviewing PARTICIPANTS, including using technical skills such
as videography.
7. Leadership can be developed by PARTICIPANTS sharing their skills, insight, and
experiences with other RESIDENTS.
8. Community development to work across boundaries (cross -disciplinary,
cultural, generational, geographic) to strengthen community connections and
action. Working with people and institutions to equip them to address access
related CHALLENGES and work together to solve them.
GRANT SELECTION CRITERION 5 {PARTNERSHIPS AND CAPACITY BUILDING} ON
PAGE 21
Time period: To receive up to ten points, the PARTNERSHIP contributions should occur
starting from July 1, 2020 onward. A PARTNERSHIP can involve a public agency, non-
profit organization, or company that is assisting the APPLICANT to achieve one or more
goals related to Grant Selection Criteria 2, 3, 4, and 6.
Partnership Examples
1 . Assisting with outreach and MEETINGS with RESIDENTS (see Criterion 2).
2. Capacity building such as teaching the APPLICANT or another partner a service
skill, cultural awareness training, administrative assistance, mentoring, etc.
3. Fiscal Sponsors can qualify as a partnership. This is when the
APPLICANT/GRANTEE will serve as the fiscal sponsor of community
organizations. The APPLICANT/GRANTEE will administer the GRANT funds and
ensure compliance. The community organizations can conduct OUTDOOR
PROGRAM activities on behalf of the GRANTEE as a PARTNERSHIP.
4. Conducting one or more activities related to Grant Selection Criteria 3, 4, and 6,
such as providing EDUCATION or outdoor skills.
5. Transportation services.
6. A group that specializes in serving a specific age orcultural group, foster
youth, or language translation/interpretation.
7. Contributing volunteer services.
8. Contributing materials, equipment, supplies, etc.
9. Contributing cash donations, or providing a grant.
There is no point advantage for greater amounts of COMMITTED FUNDS. Cash
contributions are not required to receive the maximum 10 points.
Partnership with a HEALTH ORGANIZATION
AB 209 includes the following priority: "Contribute to healthy lifestyles, sound nutritional
habits, and improved outdoor educational and recreational experiences."
Forming a partnership with a HEALTH ORGANIZATION is encouraged, but not required for
the response to this criterion.
"HEALTH ORGANIZATION" is broadly defined to mean a government, foundation or
community-based organization, or private entity with a primary mission of supporting
clean air, water, and land, physical activity, therapeutic recreation, active transportation,
nutrition, social and mental wellness, or ENVIRONMENTAL JUSTICE.
To form new partnerships with the HEALTH sector, APPLICANTS may want to consider
local health departments, health insurance companies or local hospitals and clinics,
NON-PROFIT health advocates or community-based organizations, and even statewide or
national health foundations.
California's 2021-2026 Statewide Comprehensive Outdoor Recreation Plan (SCORP)
recognizes shared goals between park agencies and HEALTH ORGANIZATIONS. Visit
ParksforCalifornia.org to read the SCORP and learn more.
GRANT SELECTION CRITERION 6 {MENTORING YOUTH LEADERS AFTER
THE GRANT PERFORMANCE PERIOD} ON PAGE 22
This criterion encourages, but does not require, APPLICANTS to develop a plan to mentor
YOUTH for civic engagement, leadership roles, and career pathways after the GRANT
PERFORMANCE PERIOD.
For example, an annual community needs assessment about ENVIRONMENTAL JUSTICE
may be conducted and reported by YOUTH.
A web -based tool that allows for community reporting will be available at
parks.ca.gov/oep.
APPLICANTS have an option to describe why it will not be possible to mentor YOUTH after
the GRANT PERFORMANCE PERIOD by answering part B Instead of part A.
GRANT SELECTION CRITERIA REQUIREMENTS
If the GRANT is awarded, responses to the Criteria listed below will be included in a
Status Report sent to GRANTEES every six months until final grant payment.
The Status Report will serve as a reminder of what the APPLICANT committed to during the
competitive process. It will list responses to the following Grant Selection Criteria:
Criterion 2 (use of RESIDENTS' ideas)
Criterion 3 (activity plan)
Criterion 4 (service learning, career pathway, leadership opportunities)
Criterion 5 (partnerships and capacity building)
Criterion 6 (engagement with YOUTH leaders after the GRANT PERFORMANCE PERIOD)
DEFINITIONS FOR ALL WORDS AND TERMS IN SMALL CAPS
ACTIVITY IN THE COMMUNITY — outdoor or Indoor EDUCATION components designed to teach
PARTICIPANTS about the community's environment, and the community's link to clean air,
water, and land, that achieves one or more of the following goals:
1 . ENVIRONMENTAL JUSTICE analysis and reporting that may involve YOUTH leadership
development in the community.
2. Solution -based learning about the community's connection to climate change and other
environmental issues such as stormwater runoff, air quality, brownfields, land -use
planning, urban heat island effect, groundwater supply, energy and water efficiency.
3. Discovering nature in action in the community through educational walks looking for flora
(trees/plants) and fauna (animals/insects), and visits to local resources such as a
community park, creek, zoo, science or nature center etc.
4. Curriculum based activities at the COMMUNITY HOME BASE. (See definition of EDUCATION)
5. Preparing participants for NATURAL AREA TRIPS.
APPLICANT — an entity requesting GRANT funding through a competitive process.
APPLICATION — the required attachments listed in the Application Checklist on page 10.
APPROPRIATION DATE — begins on July 1 St of the State fiscal year when OEP funds are
authorized by the legislature.
AUTHORIZED REPRESENTATIVE — the position appointed by the APPLICANT'S governing
body to sign all required GRANT documents. The AUTHORIZED REPRESENTATIVE can
designate an alternate by informing OGALS in writing.
BROAD REPRESENTATION — RESIDENTS who may have different recreational, physical
activity, and career pathway education needs, Including YOUTH, families, OLDER ADULTS,
people with disabilities, single adults, etc.
CAPITAL PROJECT — land acquisition, land construction, or acquisition of vehicles.
Capital projects as defined for purpose of this grant program are not eligible.
CHALLENGES — conditions present within a half mile of the COMMUNITY HOME BASE
affecting the HEALTH and quality of life for RESIDENTS. Examples include: a lack of safe
or affordable recreational opportunities, under -performing schools, low household
incomes, high crime rates, blighted land, brownfield land, residential overcrowding, lack
of transportation, barriers such as freeways and rivers disconnecting neighborhoods, or
physical challenges which make it difficult to access remote destinations.
COMMITTED FUNDS — the APPLICANT has secured all additional funds needed to complete
the proposed OUTDOOR PROGRAMS. Secured funds are cash in hand or having a contract
or other binding agreement with another entity(s) obligating the additional funds. Future
fundraising plans are not COMMITTED FUNDS.
COMMUNITY HOME BASE — a central gathering place for RESIDENTS of an underserved
community where the majority of targeted PARTICIPANTS live. For example, a school,
recreation center, community meeting space, or local park may serve as the central
gathering place in the underserved community. See pages 5 to 6 and Project
Selection Criterion 1.
CONTRACT — an agreement specifying the GRANT obligations between the GRANTEE and
DPR.
EDUCATION(AL) — integrating one or more of the following learning opportunities during the
OUTDOOR PROGRAM.
1. Instruction in arts, science, technology, engineering, and mathematics that connects
the nature experiences, or environmental stewardship.
or
2. Foster stewardship of the environment using curriculum pursuant to Public
Resources Code, Division 34, Part 4: Statewide Environmental Education
(Sections 71300-71305).
or
3. Curriculum that is aligned to the content standards for California public schools
adopted by the State Board of Education, including, but not limited to, the Next
Generation Science standards, or the California History -Social Science
Standards.
4. Additional Learning Opportunities may also include the following, however either
1, 2, or 3 above must be accomplished.
• Coordinate instructional resources and strategies for providing active
pupil participation with onsite conservation efforts.
• Promote service -learning opportunities between schools and local communities.
• Assess the impact to participating pupils of the unified education strategy on
pupil achievement and resource conservation.
• Healthy lifestyles and sound nutritional habits.
• Community outreach methods and civic engagement related to
ENVIRONMENTAL JUSTICE.
• Career pathway mentoring related to natural resource agencies,
environmental protection agencies, park operations, and therapeutic
recreation.
ELIGIBLE COSTS — expenses during the GRANT PERFORMANCE PERIOD to complete the
GRANT SCOPE approved by OGALS through a fully executed CONTRACT. Also see the
definition Of PRE -AWARD PLANNING COSTS and POST -AWARD ACTIVITY COSTS.
ENVIRONMENTAL JUSTICE — As defined by the United States Environmental Protection
Agency: "Environmental justice is the fair treatment and meaningful involvement of all
people regardless of race, color, national origin, or income, with respect to the
development, implementation, and enforcement of environmental laws, regulations, and
policies. This goal will be achieved when everyone enjoys:
• the same degree of protection from environmental and health hazards, and
• equal access to the decision-making process to have a healthy environment in
which to live, learn, and work."
• For purpose of this program, Environmental Justice also means planning and
community engagement for parks, greenspaces, tree canopy, active
transportation, healthy food sources, and other improvements to the
community's environment.
GRANT — amount of funds made available to a GRANTEE for completion of the GRANT
SCOPE during the GRANT PERFORMANCE PERIOD.
GRANTEE — an entity having a CONTRACT with DPR for a GRANT funded by this program.
GRANT ADMINISTRATION GUIDE — the document titled the "GRANT ADMINISTRATION GUIDE for
the Outdoor Equity Program" that explains GRANT procedures and requirements.
GRANT PERFORMANCE PERIOD — the period Of time, starting with the APPROPRIATION DATE,
when ELIGIBLE COSTS may be Incurred by the GRANTEE and charged to the GRANT. Dates
for each round will be posted at parks.ca.gov/oep.
GRANT SCOPE — the OUTDOOR PROGRAM deliverables listed In the GRANT SCOPE/COSt
Estimate Forms that must be completed prior to final GRANT payment. Also see the
definitions Of TOTAL PROGRAM COST.
HEALTH — a state of physical, mental and social well-being and not merely the absence
of disease.
HEALTH ORGANIZATION — a government, foundation or community-based organization, or
private entity with a primary mission of supporting clean air, water, and land, physical
activity, therapeutic recreation, active transportation, social and mental wellness,
nutrition, and ENVIRONMENTAL JUSTICE.
JOINT POWERS AUTHORITY — an agreement between a City, County, and/or a DISTRICT to
perform services, cooperate with, or lend powers for the operation of PARK and open
space land. For a joint powers authority to be eligible, one of the following must be a
member: a City, or a County, or an eligible DISTRICT.
MEETING — RESIDENTS worked together with the APPLICANT Or with the APPLICANT'S
partnering community-based organization(s) to plan the OUTDOOR PROGRAM.
The type Of MEETING can be creative, cost effective, and non-traditional. Formal public
hearings are not required.
NATURAL AREA TRIP — a location at least five miles from the COMMUNITY HOME BASE that Is
challenging to access by RESIDENTS such as beaches, rivers, lakes, forests, mountains,
deserts, tribal land, and state and national parks within California.
NON-PROFIT — any non-profit entity qualified to do business in California under Section
501(c)(3) of Title 26 of the United States Code.
OLDER ADULTS: a person who is 60 years of age or older, as defined in the California
Code of Regulations §7135.
OUTDOOR PROGRAM— a series of activities (sub -programs) proposed through one
APPLICATION that promote EDUCATION, physical activities, leadership, and career
pathways that strengthen PARTICIPANTS' connection with the natural world. These
Include ACTIVITIES IN THE COMMUNITY and transporting RESIDENTS to NATURAL AREA TRIPS
from the COMMUNITY HOME BASE. These do not Involve actual construction projects of
buildings or land infrastructure.
• SELF-DISCOVERY activities that empower PARTICIPANTS to develop a sense of
connection with nature, which may include unstructured time spent in the
NATURAL AREA TRIP.
• Activities that contribute to healthy lifestyles, sound nutritional habits, and improved
outdoor EDUCATIONAL and recreational experiences.
• Integrating instruction in science, technology, engineering, arts, and mathematics
that connects to the nature experiences stewardship.
• Activities that foster stewardship of the environment using curriculum pursuant to:
• Coordinate instructional resources and strategies for providing active pupil
participation with onsite conservation efforts.
• Promote service -learning opportunities between schools and local
communities.
• Assess the impact to participating pupils of the unified EDUCATION strategy on
pupil achievement and resource conservation.
• Curriculum that is aligned to the content standards for California public schools
adopted by the State Board of Education, including, but not limited to, the Next
Generation Science standards, or the California History -Social Science
standards.
• Service learning and community outreach activities related to strengthening the
connection to the natural world.
• Therapeutic recreation using nature to help people heal.
PARTICIPANTS — RESIDENTS who will join the OUTDOOR PROGRAM If the GRANT Is awarded.
People living outside the COMMUNITY HOME BASE half -mile radius may also be included.
For reporting purpose and to develop cost estimates, an individual may be counted
multiple times if the individual engages in multiple ACTIVITIES IN THE COMMUNITY and
NATURE AREA TRIPS. For example, If an Individual will participate In five REOCCURRING
NATURE AREATRIPS, the individual would be counted as five participants for cost and
reporting purposes.
PARTNERSHIP — a public agency, non-profit organization, company, community
organization, or other entity, that is assisting the APPLICANT to achieve one or more
goals related to Grant Selection Criteria 2-6.
POST -AWARD ACTIVITY COSTS — program operation costs such as admission fees, travel,
equipment, supplies, and staffing for ACTIVITIES IN THE COMMUNITY and NATURAL AREA
TRIPS during the GRANT PERFORMANCE PERIOD.
The start date for these costs will be based on both:
• The start date provided in a GRANT agreement approved by OGALS.
The date when a GRANTEE provides evidence of insurance approved by OGALS.
See the Grant Administration Guide for insurance policy requirements.
PRE -AWARD PLANNING COSTS — costs associated with planning the OUTDOOR PROGRAM
during the GRANT PERFORMANCE PERIOD only. Planning costs dating back to the
APPROPRIATION DATE are eligible for a reimbursement of up to 5% of the GRANT amount if the
APPLICATION is selected for funding. This is for planning -costs only. Planning includes an
exchange of ideas and insight between the APPLICANT, PARTNERS, and RESIDENTS to help
define the vision and logistics for the OUTDOOR PROGRAM. Planning topics should include
goals and logistics for Grant Selection Criteria 3-6. Please see Grant Selection Criteria #2 on
page 16 and technical assistance on page 44 for more information about planning the
proposed OUTDOOR PROGRAM.
REOCCURRING ACTIVITY IN THE COMMUNITY - achieving a goal below through a series of
events that will occur multiple times at the same location during the GRANT
PERFORMANCE PERIOD. EDUCATION objectives and other learning experiences may be
adjusted for each repeat ACTIVITY IN THE COMMUNITY.
1 . ENVIRONMENTAL JUSTICE analysis and reporting which may Involve YOUTH leadership
development in the community.
2. Solution -based learning about the community's connection to climate change and other
environmental issues such as stormwater runoff, air quality, brownfields, land -use
planning, urban heat island effect, groundwater supply, energy and water efficiency.
3. Discovering nature in action in the community through educational walks looking for
flora (trees/plants) and fauna (animals/insects), and visits to local resources such as
a community park, creek, water treatment facility, zoo, science or nature center etc.
4. Curriculum based activities at the COMMUNITY HOME BASE. (See definition of
EDUCATION)
5. Preparing participants for NATURAL AREA TRIPS.
REOCCURRING NATURAL AREA TRIP — Repeat trips to the same state Or national park Or
Other location Outside Of the community during the GRANT PERFORMANCE PERIOD.
RESIDENTS — the population living primarily within a half -mile Of the COMMUNITY HOME
BASE including YOUTH, families, and adults of all ages. This includes but is not limited to
migrant working families, foster youth, and families who are homeless. It is recognized
that some PARTICIPANTS may also commute from more distant neighborhoods or rural
towns.
SELF-DISCOVERY — time provided for PARTICIPANTS In a NATURAL AREA TRIP to explore or play
and form a personal connection with nature.
TOTAL PROGRAM COST — the combined dollar amount of all funding sources to cover
costs listed In the GRANT SCOPE/COst Estimate Forms to achieve the OUTDOOR PROGRAM
during the GRANT PERFORMANCE PERIOD.
YOUTH — an emphasis on K-12 students who are eligible for Free/Reduced priced
meals, and pupils with limited English proficiency (English Learners) as defined in
Education Code Section 42238.01. This also includes but is not limited to children of
migrant working families, foster youth, and children who are homeless.
PROGRAM WEBSITES: parks.ca.gov/oep I parksforcalifornia.orq/outdoorequity
RESOLUTION NO. 2021-260
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
THE APPLICATION FOR OUTDOOR EQUITY GRANTS
PROGRAM GRANT FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated the
responsibility by the Legislature of the State of California for the administration of the Outdoor
Equity Grants Program, setting up necessary procedures governing the application; and
WHEREAS, said procedures established by the State Department of Parks and
Recreation require the Applicant to certify by resolution the approval of the application before
submission of said application to the State; and
WHEREAS, successful Applicants will enter into a contract with the State of California to
complete the Grant Scope program.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the filing of an application for Parks, Recreation and Cultural Services; and
BE IF FURTHER RESOLVED that the Lodi City Council does hereby:
1. Certify that said Applicant has or will have available, prior to commencement of any work
on the program(s) included in this application, the sufficient funds to complete the
program(s); and
2. Certify that if the grant is awarded, the Applicant has or will have sufficient funds to operate
the program(s) as described in the Grant Selection Criterion response; and
3. Certify that the Applicant has reviewed, understands, and agrees to the General Provisions
contained in the contract shown in the Grant Administration Guide; and
4. Delegate the authority to the City Manager to conduct all negotiations, sign and submit all
documents, including, but not limited to applications, agreements, amendments, and
payment requests, which may be necessary for the completion of the Grant Scope; and
5. Agree to comply with all applicable federal, state and local laws, ordinances, rules,
regulations and guidelines; and
6. Will consider promoting inclusion per Public Resources Code §80001(b)(8 A -G); and
BE IT FURTHER RESOLVED pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: September 15, 2021
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I hereby certify that Resolution No. 2021-260 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 15, 2021, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NIFER USMIR
City Clerk
2021-260