HomeMy WebLinkAboutAgenda Report - September 15, 2021 C-04AGENDA ITEM (2 do 4
'-� CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Purchase of Cisco Wireless Access Points from CDW-
G of Vernon Hills, Illinois ($28,900)
MEETING DATE: September 15, 2021
PREPARED BY: Information Technology Manager
RECOMMENDED ACTION: Adopt resolution approving purchase of Cisco Wireless Access
Points from CDW-G of Vernon Hills, Illinois in the amount of $28,900.
BACKGROUND INFORMATION: As part of the City's efforts to replace aging network
infrastructure, a refresh of wireless access points is scheduled for
fiscal year 2021/22. The project is funded by budget appropriation in Fiscal Year 2021/22 and will
replace failed wireless access points and expand Wi-Fi accessibility to parts of the City.
At the end of this project the City will have newer and more reliable equipment, improve network stability
and lower the risk of network failure.
In accordance with Lodi Municipal Code Section 3.20.077, the Information Technology Manager has the
ability to acquire electronic hardware through negotiation, requests for proposal or competitive bids and
award based on "best value" criteria. The Information Technology Manager has selected to utilize the
negotiation method for acquiring these Cisco wireless access points for the following reasons:
• IT manufactures will work with one value-added reseller (VAR) when creating
quotes for products for a single customer.
• Other VARs will not quote a product from the same manufacture if a prior quote
had already been created for a competing VAR for a single customer.
It is the staff recommendation to purchase the Cisco wireless access points from CDWG, using contract
National Intergovernmental Purchasing Alliance Technology Solutions (2018011-01).
FISCAL IMPACT: The appropriation for this purchase is included in the Fiscal Year 2021/22
budget. There is no additional impact from this action.
FUNDING AVAILABLE: Account No. 64299000.77030
Andrew Keys
Deputy City Manager
Benjamin Buecher
Information Technology Division Manager
APPROVED: -
Stephen Schwabauer, City Manager
PEOPLE
WHO
Z'GETIT
DEAR MATT CASSON,
Thank you for considering CDW•G LLC for your computing needs. The details of your quote are below.
Click here to convert your quote to an order.
QUOTE #
QUOTE DATE
QUOTE REFERENCE
CUSTOMER #
GRAND TOTAL
MHJP865
8/11/2021
MHJP865
1348160
$28,851.62
IMPORTANT - PLEASE READ
Special Instructions: TAX: MULTIPLE TAX JURISDICTIONS APPLY
TAX: CONTACT CDW FOR TAX DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
Cisco Aironet 2802I- wireless access uoint 2 4687059 $11,244.72 $22,489.44
Mfg. Part#: AIR-AP2802I-BK910
UNSPSC:43223108
TAX: LODI, CA 8.2500% $1,855.38
Contract: National IPA Technology Solutions (2018011-01)
Cisco SMARTnet Software Support Service - technical support 20 4270783 $31.59 $631.80
- for LIC-CTS52
Mfg. Part#: CON-ECMU-LICT5520
UNSPSC:81112201
Electronic distribution - NO MEDIA
TAX: LODI, CA .0000% $.00
Contract: National IPA Technology Solutions (2018011-01)
Cisco Adder License
Mfg. Part#: LIC-CT5520-1A
UNSPSC:43232908
Electronic distribution - NO MEDIA
TAX: LODI, CA .0000% $.00
Contract: National IPA Technology Solutions (2018011-01)
Cisco SMARTnet extended service agreement
Mfg. Part#: CON-SNT-AIRAPIKB
UNSPSC:81111811
Electronic distribution - NO MEDIA
TAX: LODI, CA .0000% $.00
Contract: National IPA Technology Solutions (2018011-01)
20 3809898
20 4099942
$130.22 $2,604.40
$63.53 $1,270.60
PURCHASER BILLING INFO
SUBTOTAL
$26,996.24
Billing Address:
CITY OF LODI
ACCTS PAYABLE
PO BOX 3006
LODI, CA 95241-1910
Phone: (209) 333-5538
Payment Terms: VISA
SHIPPING
$0.00
SALES TAX
$1,855.38
GRAND TOTAL
$28,851.62
Please remit payments to:
DELIVER TO
Page 1 of 2
Shipping Address:
CDW Government
CITY OF LODI
75 Remittance Drive
DANNY DUKE
Suite 1515
221 W PINE ST
Chicago, IL 60675-1515
LODI, CA 95240-2089
Shipping Method: DROP SHIP -GROUND
Brian Clouser 1 (866) 339-4119 1 briaclo@cdwg.com
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at
htt w cdwa.com/content/terms-conditions/product-sales.aspx
For more information, contact a CDW account manager
@ 2021 CDW•G LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239
Page 2 of 2
RESOLUTION NO. 2021-254
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE PURCHASE
OF CISCO WIRELESS ACCESS POINTS FROM CDW-G, OF VERNON HILLS,
ILLINOIS, UTILIZING NATIONAL INTERGOVERNMENTAL PURCHASING
ALLIANCE TECHNOLOGY SOLUTIONS CONTRACT NO. 2018011-01
WHEREAS, the City of Lodi relies on the properly -functioning computer network
infrastructure, to conduct daily operations for public safety, personnel tracking, email, and voice
communications; and
WHEREAS, a refresh of wireless access points is scheduled for Fiscal Year 2021/22, as
part of the City's efforts to replace aging network infrastructure; and
WHEREAS, Lodi Municipal Code Section 3.20.077 authorizes the Information Technology
Manager to acquire electronic hardware through negotiation, requests for proposal or competitive
bids and award based on "best value" criteria; and
WHEREAS, the Information Technology Manager has selected to utilize the negotiation
method for acquiring Cisco wireless access points, as it is in the best interest of the City to
purchase the Cisco wireless access points from CDW-G value added reseller (VAR) under
purchasing contract National Intergovernmental Purchasing Alliance Technology Solutions
(2018011-01); and
WHEREAS, funding for this project was approved by the adoption of the Fiscal Year
2021/2022 budget.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of Cisco wireless access points for network infrastructure refresh from CDW-G of
Vernon Hills, Illinois, in the amount of $28,900, utilizing National Intergovernmental Purchasing
Alliance Technology Solutions Contract No. 2018011-01.
Dated: September 15, 2021
I hereby certify that Resolution No. 2021-254 as passed and adopted by the City Council
of the City of Lodi in a regular meeting held September 15, 2021 by the following votes:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
I JENNIFE� MIR
- City Clerk
2021-254