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Home My WebLink AboutAgenda Report - September 1, 2021 C-05AGENDA )ITEM C.5 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving Purchase of Dell Network Switches from Kovarus, of San Ramon, in the Amount of ($87,810) MEETING DATE: September 1, 2021 PREPARED BY: Information Systems Manager RECOMMENDED ACTION: Adopt resolution approving purchase of Dell Network Switches from Kovarus, of San Ramon, in the amount of ($87,810). BACKGROUND INFORMATION: As part of the City's efforts to replace aging network infrastructure, a network refresh is scheduled for calendar year 2021. The project is funded by budget appropriation in Fiscal Year 2021-22. The new network switches will replace aging infrastructure that makes up the City's network in various City facilities_ At the end of this project, the City will have current technology and facilities to properly manage those parts of the City's network infrastructure. Newer and more reliable equipment will improve network stability and lower the risk of network failure. The purchase of the license is done through a value added reseller (VAR), Kovarus, since Dell does not sell its products directly to customers. In accordance with Lodi Municipal Code Section 3.20.077, the Information Technology Manager has the ability to acquire electronic hardware through negotiation, requests for proposal or competitive bids and award based on "best value" criteria_ The Information Technology Manager has selected to utilize the negotiation method for acquiring the Dell network switches for the following reasons: IT manufactures will work with one value-added reseller (VAR) when creating quotes for products for a single customer. • Other VARs will not quote a product from the same manufacture if a prior quote had already been created for a competing VAR for a single customer. FISCAL IMPACT: The appropriation for this purchase is approved in the Fiscal Year 2021-22 budget. There is no additional impact from this action. Failure to replace network switches will result in network outages when units fail in addition to lost productivity by staff. FUNDING AVAILABLE: 64299000.77030 Benjamin Buecher, Information Systems Manager X&Iw Andrew Keys, Deputy City Manager APPROVED: :,•..:::>>_•, Stephen Schwabauer, City Manager dnwr NO VA R LIS Integrated IT Expertise Ahead, Inc. which will do business in the state of California as Kovarus, Inc. 2000 Crow Canyon Place, #250 San Ramon, CA 94583 Bill To City of Lodi 221 W Pine Street Lodi CA 95240 Ship To City of Lodi 221 W Pine Street Lodi CA 95240 Sales Proposal Date: 07/23/2021 Quote # AHD2021108271- 5 Expiration Date: 09/21/2021 Account Manager: Bob Jamieson Prepared By: Monica Varela Email: monica.varela@ahead.com Phone: 650-231-4240 Contract Number: 1-19-70-19D-2 Contract Expiration 03/31/2022 MSRP Date: 7/15/2021 Link: http://ftpbox.us.dell.com/sig/weekly/delipricereport.pdf SB/DVBE Summary %: 0% Lin. . Segment 1. Dept. Requeste I OEM ervicesi Proprietary Service M.M": W Description ikty List Price Disc Unit Price MSRP page number Ext. Price Iverification that your department reviewed this quote) Group: Networking Category: Data Center Hardware N3208PX 1 ?2 N N 210-ASPN N3208PX-ON, 4x16 RJ -45, 4x1/2.5/56 RJ -45, 2x106 SFP+, POE 90W, 1xAC PSU, 10/PS, OS6 14 $6,171.00 67.00% $2,036.43 $28,510.02 2 121 N N 450-ADYH Power Cord, 125V, 13A, 6 Feet, C15 to NEMA 5-15P 14 $20.00 67.00% $6.60 $92.40 3 D2-30 N N 343-BBNX Dell EMC N3200 User guide 14 $11.25 67.02% $3.71 $51.94 Warranty/Support 4 D2-35 N N 828-9267 Lifetime Limited Hardware Warranty with Basic Hardware Service Next Business Day Parts Onl 14 $200.00 56.00% $88.00 $1,232.00 5 D2-35 N N 828-9221 ProSupport Next Business Day Onsite Service After Problem Diagnosis,3 Years - 36.00 MNTHS 14 $9.00 56.00% $3.96 $55.44 6 D2-35 N N 828-9186 Dell Hardware Limited Warranty 1 Year -36.00 MNTHS 14 $0.00 0.00% $0.00 $0.00 7 D2-35 N N 816-1568 Restricted: ProSupport One for Data Center: 7x24 HW/SW Tech Support Assist 3 Years - 36.00 14 $1,535.60 56.00% $675.66 $9,459.24 8 D2-35 N IN 814-7304 Thank you choosing Dell EMC ProSupport One for Data Center. For Technical Support, visit //v 14 $0.00 0.00% $0.00 $0.00 Group: Networking Category: Data Center Hardware 9 D2-30 N N 210-ASPU N3224P-ON, 24x1G RJ -45, 4x10G SFP+, 2x100G QSFP28, Pot 30W, 1xAC PSU, 10/P5, 056 12 $7,673.00 67.00% $2,532.09 $30,385.08 10 D2-30 N N 343-BBNX Dell EMC N3200 User guide 12 $11.25 67.02% $3.71 $44.52 11 D2-30 N N 450-AAFH Power Cord, 125V, 15A, 10 Feet, NEMA 5-15/C13 12 $20.00 67.00% $6.60 $79.20 Warranty/Support 12 D2-35 N N 828-9273 Dell Hardware Limited Warranty 1 Year -36.00 MNTHS 12 $0.00 0.00% $0.00 $0.00 13 132-35 N N 828-9274 Lifetime Limited Hardware Warranty with Basic Hardware Service Next Business Day Parts ON 12 $200.00 56.00% $88.00 $1,056.00 14 D2-35 N N 828-9277 ProSupport Next Business Day Onsite Service After Problem Diagnosis, 3 Years - 36.00 MNTHS 12 $11.00 56.00% $4.84 $58.08 15 D2-35 N N 828-9291 ProSupport 7x24 HW -SW Technical Support, 3 Years - 36.00 MNTHS 12 $1,456.00 56.00% $640.64 $7,687.68 16 D2-35 N N 989-3439 Thank you choosing Dell ProSupport. For tech support,visit//www.dell.com/support or call l 12 $0.00 0.00% $0.00 $0.00 Group: Networking Category: Data Center Hardware 17 132-30 N N 210-ASPR PowerSwitch N3248P N324SP-ON, 48x16, 4x10G SFP+, 2x100G QSFP28, PoE 30W, 1xAC PSU, 10/PS, OS6 1 $12,637.00 73.00% $3,411.99 $3,411.99 18 D2-30 N N 343-BBNX Dell EMC N3200 User guide 1 $11.25 72.98% $3.04 $3.04 19 D2-30 N N 450-AAFH Power Cord, 125V, 15A, 10 Feet, NEMA 5-15/C13 1 $20.00 73.00% $5.40 $5.40 Warranty/Support 20 D2-35 N N 828-9522 Dell Hardware Limited Warranty 1 Year -36.00 MNTHS 1 $0.00 0.00% $0.00 $0.00 21 132-35 N N 828-9523 Lifetime Limited Hardware Warranty with Basic Hardware Service Next Business Day Parts Onl 1 $200.00 67.00% $66.00 $66.00 22 D2-35 N N 828-9526 ProSupport Next Business Day Onsite Service After Problem Diagnosis, 3 Years - 36.00 MNTHS 1 $10.00 67.00% $3.30 $3.30 23 D2-35 N N 828-9540 ProSupport 7x24 HW -SW Techincel Support, 3 Years -36.00 MNTHS 1 $1,334.00 67.00% $440.22 $440.22 24 D2-35 N N 989-3439 Thank you choosing Dell ProSupport. For tech support,visit//www.dell.com/support or call1 1 $0.00 0.00% $0.00 $0.00 Sub Total: $82,641.55 Tax: 8.25% $5,363.15 Grand Total: $87,804.70 Notes: Payment terms are Net 45 days. F.O.B. Destination Freight Prepaid. Kovarusutilizes the Commercial Useful Function (CUF) of Castro International Consulting (CIC) for both DVBE as well as Certified California Small Business (Ref#: 1744407). For further information, please contact your Kovarus representative. For quote refresh/updates, please reach out to: ► Monica Varela I mvarela@kovarus.com 0:650.231.4240x1041 I F:800.556.80354 RESOLUTION NO. 2021-241 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING PURCHASE OF NETWORK SWITCHES FROM KOVARUS, OF SAN RAMON WHEREAS, the City of Lodi relies on the properly functioning computer network infrastructure to conduct daily operations for public safety, utility billing and collections, utility monitoring, personnel tracking, payroll, procurement, email, and voice communications; and WHEREAS, as part of the City's efforts to replace aging network infrastructure, a network refresh is scheduled for calendar year 2021; and WHEREAS, Lodi Municipal Code Section 3.20.077 authorizes the Information Technology Manager to acquire electronic hardware through negotiation, requests for proposal, or competitive bids and award based on "best value" criteria; and WHEREAS, the Information Technology Manager has selected to utilize the negotiation method for acquiring these network switches, as it is in the best interest of the City to purchase the network switches from the Dell -recommended value added reseller (VAR), Kovarus, of San Ramon; and WHEREAS, funding for this project was approved by the adoption of the Fiscal Year 2021/22 budget. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the purchase of network switches for the network infrastructure refresh from Dell's recommended VAR, Kovarus, of San Ramon, California in the amount of $87,810. Dated: September 1, 2021 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2021-241 as passed and adopted by the City Council of the City of Lodi in a regular meeting held September 1, 2021 by the following votes: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None ENNIF CUSMIR City Clerk 2021-241