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Home My WebLink AboutAgenda Report - January 17, 2001 E-09AGENDA TITLE: Adopt a Resolution Awarding the Contract for the Lower Sacramento Road Widening Project, Kettleman Lane to Turner Road, to George Reed, Inc.; Authorize the City Manager to Execute a Work Order for Design Consultant Mark Thomas & Co., Inc.; and Appropriate $7,030,000 for the Project MEETING DATE: January 17, 2001 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for the above project to George Reed, Inc., of Lodi, in the amount of $5,474,479; authorize the City Manager to execute a work order for construction management services; and appropriate additional funds in accordance with the recommendation shown below. BACKGROUND INFORMATION: This project consists of widening Lower Sacramento Road from two lanes to four lanes between Kettleman Lane (State Highway 12) to Turner Road. The project includes constructing curbs, gutters, sidewalks, and wheelchair ramps; overlaying the existing pavement from Kettleman Lane to south of Taylor Road; reconstructing the existing pavement (including intersections) from Taylor Road to Turner Road; constructing landscaped medians with raised curbs; reconstructing fences, gates, and driveways; modifying four traffic signals; constructing a new traffic signal at Tokay Street; installing street lights; and constructing a traffic signal interconnect system. Plans and specifications for this project were approved on June 21, 2000. The project was delayed while awaiting Federal Highway Administration (FHWA) and Caltrans approval of the environmental documentation. The City received the following four bids for the project: Bidder Location Bid Engineering Estimate $5,597,800 George Reed, Inc. Lodi $5,474,479 DSS Company Stockton $5,562,205 Granite Construction Company Stockton $6,181,662 Teichert Construction Stockton $6,291,700 Construction of this project will start in January 2001 and, depending on weather, be completed in 10 to 12 months. Staff is requesting City Council authorize the City Manager to execute the attached work order for the design consultant, Mark Thomas & Co., Inc., to provide construction management services. The consultant, along with staff, will conduct a public information meeting in February or March 2001, to inform the community about the construction schedule. The consultant will also provide media releases for construction updates and provide construction oversight and staking. APPROVED: H. DIXON FLYNN -- CITY MANAGER CAWARD 01/11701 Adopt a Resolution Awarding the Contract for the Lower Sacramento Road Widening Project, Kettleman Lane to Turner Road, to George Reed, Inc.; Authorize the City Manager to Execute a Work Order for Design Consultant Mark Thomas & Co., Inc.; and Appropriate $7,030,000 for the Project January 17, 2001 Page 2 FUNDING: At the June 21, 2000 City Council meeting, Council approved authorizing the City Manager to execute all necessary agreements for the widening project. Cooperative agreements for funding have been executed and/or are in the process of being executed between the City and Caltrans, and SJCOG for funds from Transportation Development Act (TDA), Measure K, State Transportation Improvement Program (STIP), and Surface Transportation Program (STP). In addition, several right of way acquisition agreements are in the process of being executed. Local funds, from Street and Utility Impact Mitigation Fee accounts, will also be used for funding this project. The funding sources are shown below: Requested Appropriation: $7,030,000 TDA $ 106,450 Measure K $ 1,371,780 STIP $ 2,600,000 STP $ 2,155,000 Impact Fees $ 796,770 Total Project Estimate: $8,061,500 Bid Opening Date: December 13, 2000 Funding Available: Vicky McAthie, Pinance Director The difference between the contract and the requested appropriation includes funds for right of way acquisition, construction management services, material testing, widening completed by developers for the Safeway project, signal poles ordered separately, and contingencies. In addition to these items, the project estimate includes the design work, environmental documentation, and construction of the Woodbridge Irrigation District (WID) culvert crossing completed last winter. Richard C. Prima, J . Public Works Director Prepared by Paula J. Fernandez, Associate Traffic Engineer RCP/PJF/Im Attachment cc: Randy Hays, City Attorney Wes Fujitani, Senior Civil Engineer Joel Harris, Purchasing Officer Jerry Adams, Police Chief Mark Thomas & Co., Inc. George Bradley, Street Superintendent SJCOG, Steve VanDenburgh George Reed, Inc. Interested Parties w/o attachment CAWARD 01 /17/01 JAN -0S-2001 08:47 CITY OF LODI PW DEPT CITY OF LODI PUBLIC WORKS DEPARTMENT PROJECT: Lower Sacramento Road Widening Project CONSULTANT: Mark Thomas & Co., Inc. P.02 WORK ORDER NO.3 Sheet 1 of 1 Date 1-02-01 Account No. 325085.7323 You are directed to make the following changes or do the following work not included in the Agreement For Consulting Services dated April 5. 1999. ---------------- ----------------------------------------------------- Description of work: To provide construction management services for Lower Sacramento Road Widening Project as described in the attached scope of services. Justification: The construction management services including construction staking and inspection was deleted from the original scope of services. At the time the professional services contract was awarded. it was unknown whether this task could be done in-house. it has been determined to facilitate and accelerate the resolution for any discrepancies between the plans and field conditions, the construction staking should be done by the design firm. In addition, during the design phase, the community requested they be kept informed about the construction scheduling. Therefore, the consultant will provide public meetings during the construction phase In a similar format as provided during the design phase. The daily inspection will be done by the City's Public Works Inspectors. PERCENT OF CONTRACT Original Contract Price $ 645,073 Total Cost of This Work Order NOT TO EXCEED $ 127,128 19.7% Previous Work Orders $ 108,367 Total Cost of AN Work Orders to pate $ 235,495 36.5° Contract Price, including AN Work Orders, Will Be: $ 880,568 Time of completion will be adjusted as follows: None ----------------------------------------------------------------- Submitted By Paula Feman Approval Recornmvnded Date 118/0 1 Approved, Public Works Director Oate Approved, City Manager (Per Public Works Polices and rooiWures, Admin on 4.1) The undersigned, having carefully �,ies. ' this proposal is approved, to perform all services necessary for the work above specified, and accept as full payment the prices shown above. ACCEPTED: Date J / Ol Consultant -f se►>� �l/�i• f,2 fi. t3 Title V c�-�GYrdC TOTAL P.02 RESOLUTION NO. 2001-12 r A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR THE LOWER SACRAMENTO ROAD WIDENING PROJECT, KETTLEMAN LANE TO TURNER ROAD; AUTHORIZING THE CITY MANAGER TO EXECUTE A WORK ORDER; AND FURTHER APPROPRIATING FUNDS FOR THIS PROJECT WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council sealed bids were received and publicly opened on December 13, 2000 at 11:00 a.m. for the Lower Sacramento Road Widening Project, Kettleman Lane to Turner Road, described in the specifications therefore approved by the City Council on June 21, 2000; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Bidder Location Bid Engineer's Estimate $5,597,800.00 George Reed, Inc. Lodi $5,474,479.00 DSS Company Stockton $5,562,205.00 Granite Construction Company Stockton $6,181,662.00 Teichert Construction Stockton $6,291,700.00 NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the Bid for the Lower Sacramento Road Widening Project, Kettleman Lane to Turner Road, be made to the low bidder, George Reed, Inc., of Lodi, California, in the amount of $5,474,479.00; and BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute a Work Order for the design consultant, Mark Thomas and Company, to provide construction management services; and BE IT FURTHER RESOLVED, that funds in the amount of $7,030,000.00 be appropriated as follows for this project: TDA $ 106,450.00 Measure K $1,371,780.00 STIP $2,600,000.00 STP $2,155,000.00 Impact Fees $ 796,770.00 Dated: January 17, 2001 ------------------------------------------------------------------ ------------------------------------------------------------------ I hereby certify that Resolution No. 2001-12 was passed and adopted by the City Council of the City of Lodi in a regular meeting held January 17, 2001, by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None SUSAN J. BLACKSTON City Clerk 2001-12 CITY COUNCIL ALAN S. NAKANISHI, Mayor PHILLIP A. PENNINO Mayor Pro Tempore SUSAN HITCHCOCK EMILY HOWARD KEITH LAND CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209)333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:\%www.lodi.gov January 11, 2001 H. DIXON FLYNN City Manager SUSAN J. BLACKSTON City Clerk RANDALL A. HAYS City Attorney RICHARD C. PRIMA, JR. Public Works Director George Reed Inc. Mr. Rob Himes Steve VanDenburgh, Sr. Rgnl. Planner P. O. Box 1630 Mark Thomas & Co., Inc. San Joaquin Council of Governments Lodi, CA 95241 7300 Folsom Blvd., Ste. 203 6 South EI Dorado Street, Ste. 400 Sacramento, CA 95826 Stockton, CA 95202 Interested Parties , . SUBJECT: Adopt a Resolution Awarding the Contract for the Lower Sacramento Road Widening Project, Kettleman Lane to Turner Road, to George Reed, Inc.; Authorize the City Manager to Execute a Work Order; and Appropriate $7,030,000 for the Project Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, January 17, 2001. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Paula J. Fernandez at (209) 333-6800, ext. 2667. RC ti' Richard C. Prima, Jr. Public Works Director RCP/kc Enclosure cc: City Clerk NCAWARD 1111111111111111111111111II11111 11111111111111111111111111111111 11111111111111111111111111111111 MICHAEL & NANCY MCCORKELL LENORE NELLMAN NICKERSON TRUST 207 N LOWER SAC RD 13359 LOWER SAC RD 401 N LOWER SAC RD LODI CA 95242 LODI CA 95242 LODI CA 95242 11111111111111111111111111111111 RICHARD & JM ORNELAS 320 N LOWER SAC RD LODI CA 95242 11111111111111111111111111111111 ELMER & IDA REISWIG 15671 N LOWER SAC RD LODI CA 95242 11111111111111111111111111111111 ARNOLD & JUNE SCHWARTZ 715 N LOWER SAC RD LODI CA 95242 11111111111111111111111111111111 JULIO & TERRI VALENZUELA 307 N LOWER SAC RD LODI CA 95242 1111111111111111111111111111111) KHAI & THUY VO 346 S LOWER SAC RD LODI CA 95242 I1111111111111111111111111111111 GORDON & CHARLOTTE WILLIAMS 630 N LOWER SAC RD LODI CA 95242 11111111111111111111111111111111 DANA SMITH DANA LANDSCAPING & DESIGN 211 S AVENA AVE LODI CA 95240 II111111111111111111111111111111 PROP MGR PARKVIEW TERRACE HOMEOWNERS ASSOCIATION 2345 CENTRAL PARK DR LODI CA 95242 I1111111111111111111111111111111 JOHN OSBURN 300 N LOWER SAC RD LODI CA 95242 11111111111111111111111111111111 LOUISE RUGARD 201 N LOWER SAC RD LODI CA 95242 11111111111111111111111111111111 ROBERT & MARILYN SPRAKE 639 N LOWER SAC RD LODI CA 95242 11111111111111111111111111111111 PHYLLIS VLAVLANCS 1210 W CENTURY BLVD LODI CA 95240 11111111111111111111111111111111 JOHN WEISSER TRUST 2513 TEJON ST LODI CA 95242 11111111111111111111111111111111 WALTER & JANET PRUSS 2421 DIABLO DR LODI CA 95242 II111111111111111111111111111111 SHARON SCHMIER 406 N LOWER SAC RD LODI CA 95242 11111111111111111111111111111111 LARETTA SYNOGROUND TRUST 305 N LOWER SAC RD LODI CA 95242 11111111111111111111111111111111 ROBERT VLAVIANOS STE 17 1224 S LOWER SAC RD LODI CA 95242 11111111111111111111111111111111 DAVE & KATHLEEN WILLIAMS 1100 INTERLAKE DR LODI CA 95242 11111111111111111111111111111111 PHILIP FELDE FARMERS & MERCHANTS BANK 321 S LOWER SACRAMENTO RD LODI CA 95240 11111111111111111111111111111111 PROPERTY MGR PROTESTANT EPISCOPAL BISHOP 310 W LOCUST ST LODI CA 95240 11111111111111111111111111111111 LOREN WILBURN 15475 N LOWER SAC RD LODI CA 95242 IIIII111111111111111111111111111 MR & MRS ANTONIO VALENTINE 22 POWERS AVE SAN FRANCISCO CA 94110 11111111111111111111111111111111 SANDY SANDOVAL KRISTMONT WEST INC PO BOX 6 FAIR OAKS CA 95628 11111111111111111111111111111111 ED WHITE RALEY'S SUPERMARKET 333 S LOWER SAC RD LODI CA 95240 II111111111111111111111111111111 11111111111111111111111111111111 11111111111111111111111111111111 DAVID SASAKI TOM FLINN JOANNA ADAMS 315 S LOWER SAC RD SJ CNTY PUBLIC WORKS 723 N LOWER SAC RD LODI CA 95242 1810 E HAZELTON LODI CA 95242 STOCKTON CA 95205 11111111111111111111111111111111 11111111111111111111111111!11111 11111111111111111111111111111111 ELMER ALTNOW EARL ANDORF TRUST JIM & WILNA BABCOCK 2411 DIABLO DR 400 N LOWER SAC RD 80 N LOWER SAC RD LODI CA 95242 LODI CA 95242 LODI CA 95242 II111111111111111111111111111111 1111111l111111111111111111111111 11111111111111111111111111111111 RICKY & LINDA BACKMAN BILL BAKER CASEY BARCUS TRUST 507 N LOWER SAC RD 617 S LOWER SAC RD 12732 N LOWER SAC RD LODI CA 95242 LODI CA 95242 LODI CA 95242 11111111111111111111111111111111 11111111111111111111111111111111 11111111111111111111111111111111 RON & K BECKMAN BRUNO BELLA JOHN & SHIRLEY BISSOT 520 N LOWER SAC RD 2430 DIABLO DR 647 N LOWER SAC RD LODI CA 95242 LODI CA 95242 LODI CA 95242 11111111111111111111111111111111 11111111111111111111111111111111 11111111111111111111111111111111 VELVET CAIN BETTY CAMPORA RANDALL CHASE 418 N LOWER SAC RD 607 N LOWER SAC RD 2431 DIABLO DR LODI CA 95242 LODI CA 95242 LODI CA 95242 11111111111111111111111111111111 11111111111111111111111111111111 11111111111111111111111111111111 STEVE & JULIA CRIVELLI CRESS & JUNE FERRIERA NICOLE FORE 301 N LOWER SAC RD 815 N LOWER SAC RD 320 TRINITY WY LODI CA 95242 LODI CA 95242 LODI CA 95242 11111111111111111111111111111111 11111111111111111111111111111111 11111111111111111111111111111111 AL FURR RAYMOND & R HAGGARD EMERALD HEIN 2420 DIABLO DR 714 N LOWER SAC RD 354 S LOWER SAC RD LODI CA 95242 LODI CA 95242 LODI CA 95242 11111111111111111111111111111111 1111111111111111111111111111111! 1111111111111111111111111111111! RANDY & LAUREN HEINITZ LLOYD & V HEYD CARL & PATRICIA HOOVER 20 N LOWER SAC RD 2440 TEJON ST 221 N LOWER SAC RD LODI CA 95242 LODI CA 95242 LODI CA 95242 II111111111111111111111111111111 II111111111111111111111111111111 II111111111111111111111111111111 TOM & TERRY KIRIU SHIZ KISHIDA KATHLEEN KOLLARS 1212 S LOWER SAC RD 2410 DIABLO DR 308 N LOWER SAC RD LODI CA 95242 LODI CA 95242 LODI CA 95242 11t11111111111111111111111111111 IIIl1111111111111111111111111111 11111111111111111111111111111111 BILL & DIMITRA LEWIS MERVIN LOAR FRANK MAGANA JR 710 N LOWER SAC RD 22 N LOWER SAC RD 312 N LOWER SAC RD LODI CA 95242 LODI CA 95242 LODI CA 95242 11111111111111111111111111111111 II111111111111111111111111111111 II111111111111111111111111111111 E J MASON MIKE MCDOWELL KERRY SULLIVAN 28499 NICHOLS RD SJ CNTY PUBLIC WORKS DEPT SJ CNTY PUBLIC WORKS DEPT GALT CA 95632 1810 E HAZELTON 1810 E HAZELTON STOCKTON CA 95205 STOCKTON CA 95205 u1111111111111111111n111 n1111 n11111111111111111111111u11111 n111111111111111111 nlllln1111 VANADEANE BROOKS PROPERTY MGR PROPERTY MGR ST JOHNS CHURCH ST PETERS LUTHERAN CHURCH SUNWEST HOMEOWNRS ASSOC 310 W LOCUST ST 2400 OXFORD WY 317 W LODI AVE LODI CA 95240 LODI CA 95242 LODI CA 95240 I1111111111111111111111111111111 PAULERTMAN SUNWEST HOMEOWNRS ASSOC 2428 ST MORITZ DR LODI CA 95242 111111111111111111111111111111lI BILL MITCHELL THE MITCHELL GROUP 1801 OAKLAND BLVD STE 120 WALNUT CREEK CA 94596 I1111111111111111111111111111111 REV PERRY KALLIS TEMPLE BAPTIST CHURCH 801 S LOWER SAC RD LODI CA 95240 I 1111111111111111111111111111111 PROPERTY MGR TOWNE RANCH ASSOCIATES 777 S HAM LN LODI CA 95242 IIII1111111111111111111111111111 DALE PATTERSON TEMPLE BAPTIST CHURCH 801 S LOWER SAC RD LODI CA 95242 IIII1111111111111111111111111111 MANAGER USA GASOLINE 2500 W LODI AVE LODI CA 95240 11111111111111111111111111111111 111111111111111111111111111111lI 11111111111111111111111111111111 MANAGER ANDY CHRISTENSEN BYRON WISE VALLEY CINEMAS WOODBRIDGE IRRIGATION DISTRICT TEMPLE BAPTIST CHURCH 2570 W LODI AVE 18777 N LOWER SAC RD 801 S LOWER SAC RD LODI CA 95240 WOODBRIDGE CA 95258 LODI CA 95242