HomeMy WebLinkAboutAgenda Report - January 17, 2001 E-080
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CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing the Purchase of Security Software for the
AS1400 to SafeStone Technologies, Inc. ($15,000)
MEETING DATE: January 17, 2001
SUBMITTED BY: Information Systems Manager
RECOMMENDED ACTION: That the City Council adopt a resolution authorizing the
purchase of security software for the AS/400 to SafeStone,
Technology, Inc.
BACKGROUND INFORMATION:The AS400 computer is utilized in the Finance Department
primarily for the utility billing system and for the financial
systems software. In an effort to enhance access to
information, staff is recommending that the departments be
able to securely access the data maintained by Finance via the Wide Area Network. With the
City having stated its long-term intention to make use of the Internet for constituent services, an
entire new set of security issues needs to be addressed prior to implementation. In order to
provide the access, it is critical that security measures be applied to prevent unauthorized access
to the data.
Staff evaluated the pros and cons of writing the programs to provide the needed security using
IBM's security features. It was easily determined that the time necessary to develop the
programs in-house far exceeded the cost of purchasing the software from a third party.
Staff subsequently reviewed proposals from four vendors and evaluated the costs and benefits of
each system. Based on cost, basic functionality, ease of use, user ID control, auditing features,
and additional functionality, staff is recommending SafeStone Technologies, Inc. with the
following costs:
• A one time cost of $13,000 plus tax
• An annual maintenance cost of approximately $2,200 per year.
Once the software is acquired, it will be configured and implemented and will assist in securing
the data from unauthorized users, both internal and external. The key to good security is being
proactive because reactive is too late.
APPROVED:
H. Dixon Flynn -- City Manager
. CITY OF LODI COUNCIL COMMUNICATION
FUNDING: 1211359.1831.2275
Respectfully,
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Stan Helmle
Information Systems Manager
n,� 'R . 4-4/
Vicky McAthie, Finance ffirector
cc: Vicky McAthie, Finance Director
APPROVED:
H. Dixon Flynn -- City Manager
RESOLUTION NO. 2001-03
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
PURCHASE OF SECURITY SOFTWARE FOR THE AS/400
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WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to do so;
and
WHEREAS, the AS/400 computer is utilized in the Finance Department primarily for
the utility billing system and for the financial systems software; and
WHEREAS, in an effort to enhance access to information, staff is recommending that
the departments be able to securely access the data maintained by Finance via the Wide Area
Network; and
WHEREAS, with the City having a long-term intention to make use of the Internet for
constituent services, an entire new set of security issues needs to be addressed prior to
implementation; and
WHEREAS, in order to provide the access, security measures need to be applied to
prevent unauthorized access to the data; and
WHEREAS, staff has determined that the time necessary to develop the security
programs in-house far exceed the cost of purchasing the software from an outside source; and
WHEREAS, staff has reviewed proposals from four vendors and have evaluated the
costs and benefits of each system, and based on cost, ease of use, user ID control, auditing
features, and functionality, staff recommends purchasing the Security Software from
SafeStone Technologies, Inc. at the following costs:
1) A one time cost of $13,000 plus tax; and
2) An annual maintenance cost of approximately $2,200 per year.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby approves
the purchase of Security Software for the AS/400 from SafeStone Technologies, Inc., in the
approximate amount of $15,000.00.
Dated: January 17, 2001
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I hereby certify that Resolution No. 2001-03 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 17, 2001, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and Mayor
Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J.BLACKSTON
City Clerk
2001-03