HomeMy WebLinkAboutAgenda Report - August 18, 2021 C-17AGENDA ITEM C-47
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Amendment No. 2 to Task
Order No. 49 with West Yost & Associates, Inc., of Davis, for Regulatory Services
at White Slough Water Pollution Control Facility ($47,600)
MEETING DATE: August 18, 2021
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Amendment
No. 2 to Task Order No. 49 with West Yost & Associates, Inc., of
Davis, for Regulatory Services at White Slough Water Pollution
Control Facility, in the amount of $47,600.
BACKGROUND INFORMATION: West Yost has been providing regulatory and planning support
services to the City for the White Slough Water Pollution Control
Facility(WSWPCF) under the Regulatory Services for Fiscal Year
2020/21 and Fiscal Year 2021/22 since July 2020.
The City recently received unanticipated Requests for Information (RFIs) from two regulatory agencies
regarding various elements of the WSWPCF treatment process. The RFI's were issued by the United States
Environmental Protection Agency (USEPA) and the State of California Regional Water Quality Control Board
(RWQCB), both requiring extensive and highly technical responses. On Febnaary 17, 2021, Council approved
Amendment No. 1 to this contract which expanded the scope of services to address the additional work
associated with the RFI's, refine certain State mandated reports, and added $62,100 in additional funds
to pay for the amended scope of work, bringing the total amount of Task Order No. 49 to $255,800.
The RFI responses prepared as part of Amendment No. 1 were submitted to the USEPA and RWQCB
for consideration. Recently, both agencies issued additional information requests. The USEPA again
requested additional information pertaining to the City's biosolids generation but from different time
periods. The RWQCB has issued a "Draft Self -Monitoring Report Review" as a follow up to the 2020
RFI's. The Draft Self -Monitoring Report Review requires City review to confirm its accuracy and to
develop the required additional responses. Again, due to the very technical nature of the information
requested, staff is relying on our consultant, West Yost, to collect the data, prepare responses and to
review the Draft Self -Monitoring Report Review in response to this "second round" of information
requests.
Historically, additional regulatory data requests of this magnitude and nature are rare for the City of Lodi.
Staff understands the requests from the USEPA are follow up from a 2019 administrative compliance
order associated with biosolids handling and land application practices; and the requests from the
RWQCB are related to recent enforcement staffing changes at the RWQCB.
Amendment No. 2 will provide funding to generate the additional data and information necessary to
appropriately respond to USEPA and RWQCB requests and to assist City in preparing quarterly and
APPROVED:
Stephen Schwabau ty Manager
11PwadCO21msc$\GROUPIADMIMCouncift20211080420211WYA TO 49 Amend No 21CC_WYA.doc 8/5/2021
Adopt Resolution Authorizing City Manager to Execute Amendment No. 2 to Task Order No. 49 with West Yost S Associates, Inc., of Davis, for Regulatory Services
at White Slough Water Pollution Control Facility ($47,600)
August 4, 2021
Page 2
annual tertiary pond Self -Monitoring Reports through the end of FY 21-22. If approved, Amendment No.
2 will add an additional $47,600, bringing the total amount of Task Order 49 to $303,400.
Staff recommends authorizing City Manager to execute Amendment No. 2 to Task Order No. 49 with
West Yost & Associates, Inc., of Davis, for Regulatory Services at White Slough Water Pollution Control
Facility, in the amount of $47,600.
FISCAL IMPACT: Responding to the RFI's is necessary to avoid potential regulatory fines
and penalties and to maintain a positive relationship with these regulators.
This project does not impact the General Fund.
FUNDING AVAILABLE: (53053003.72450) - $47,600
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
C�J-V'Q
Charles E. Swimley, Jr.
Public Works Director
Prepared by Lance Roberts, Utilities Manager
CES/LR/tvv
Attachment
\\pwadc02\rnsc$IGROUP\ADMIMCouncift2O2l\O8O42021\WYA TO 49 Amend No 2\CC_ WYA.doc 6/5/2021
AMENDMENT NO. 2
WEST YOST & ASSOCIATES, INC.
TASK ORDER NO. 49
THIS AMENDMENT, made and entered this day of July, 2021, by and between the CITY
OF LODI, a municipal corporation (hereinafter "CITY"), and WEST YOST & ASSOCIATES, INC., a
California corporation (hereinafter called "CONTRACTOR").
WITNESSETH:
1. WHEREAS, CONTRACTOR and CITY entered into Task Order No. 49 on September 1, 2020
and Amendment No. 1 on April 12, 2021 collectively (the "Agreement"), attached hereto as
Exhibits 1 and 1A, respectively, and made a part hereof; and
2. WHEREAS, CITY requested to increase the fees under the agreement by $47,600, for a total
not to exceed amount of $303,400, and amend the existing scope of services for Regulatory
Services at White Slough Water Pollution Control Facility, attached hereto as Exhibit 2 and
made part of; and
3. WHEREAS, CONTRACTOR agrees to said amendments; and
NOW, THEREFORE, the parties agree to amend the not to exceed amount under the
Agreement as set forth above. All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Amendment No. 2 on
the date and year first above written.
CITY OF LODI, a municipal corporation
Herein above called "CITY"
M
STEPHEN SCHWABAUER
City Manager
Attest:
JENNIFER CUSMIR
City Clerk
Approved as to Form:
JANICE D. MAGDICH
City Attorney
WEST YOST & ASSOCIATES, INC., a California
corporation
Hereinabove called "CONTRACTOR"
M
JEFFREY PELZ
Vice President
Exhibit 1
Task Order 49
City of Lodi
Regulatory Services for FY 20/21 and FY 21/22
West Yost Job Number 213-50-20-45
In accordance with the Task Order Agreement between City of Lodi (Client) and West Yost
Associates, Inc. (Consultant), dated January 13, 1999, Consultant is authorized to complete the
work scope defined in this Task Order according to the schedule and budget defined herein.
WORK SCOPE
The purpose of this project is to provide engineering services, and related assistance, to the Client
in meeting permitting requirements for the White Slough Water Pollution Control Facility. The
scope of the services covers most of the regulatory -related support efforts that are anticipated to be
necessary during Fiscal Year 2020/2021 (FY 20121) and Fiscal Year 2021/2022 (FY 21/22). The
specific details for the work scope are provided in the attached letter proposal to Mr. Lance Roberts
dated May 26, 2020, Attachment A.
BUDGET
The costs for Consultant's services as defined herein shall not exceed $193,700.
COMPENSATION
Compensation shall be in accordance with the provisions of the Task Order Agreement between
Client and Consultant and the billing rate schedule as shown in Attachment A.
The compensation limit for services performed under this task order shall not exceed $193,700. If
additional funds are required to complete the services defined herein beyond this limit, Consultant
shall nntify Client in writing prior to reaching the authorized limit and will not proceed with work
in excess of the limit without the prior written approval of Client.
June 19, 2020 3 nitn\c\K-O\Lodi\2020\T049
West Yost Task Order
SCHEDULE
The proposed scope of services will cover the period beginning July 1, 2020 and ending June
30, 2022. Project work will begin with notice to proceed from the Client.
WEST YOST ASSOCIATES, INC, CITY OF LODI
v Steve Schwabauer
S i Signature —
Jeffrey D. Pelz T ��
Printed Name Printed Maine
Vice President CH MMAcy-
Title Title
F// --12a
Date
June 19, 2020
West Yost Task Order
Sz ► _ 202,0
Date
Approved as to Form:
Janice D. Magdich
JANICE D. MAGDICH
City Attorney
2 n\m\c\K-0\Lodi\2020\T049
W E J f y U 5 r
hAMA00
AS,SOCIA rE5
May 26, 2020
Attachment A
SENT VIA: EMAIL
Mr. Lance Roberts
Utilities Manager
City of Lodi
Public Works Department
221 West Pine Street
Lodi, CA 95240
SUBJECT: Proposal for Engineering Services =
WPCF Regulatory Services for FY 20/21 and FY 21/22
Dear Mr. Roberts:
West Yost Associates (West Yost) appreciates the opportunity to present to you this letter proposal
for ongoing engineering services related to assisting the City of Lodi (City) in meeting permitting
requirements for the City's White Slough Water Pollution Control Facility (WPCF). The scope of
work described in this letter proposal is intended to cover regulatory related support efforts
anticipated to be needed during Fiscal Year 2020/2021 (FY 20/21) and Fiscal Year 2021/2022
(FY 21122) under the following discharge permits issued by the Central Valley Regional Water
Quality Control Board (Regional Board):
■ General Permitfor Municipal Wastewater Dischargers that Meet ONectiveslCriterla at
the Point of Discharge to Surface Water (General Permit) and the site-specific Notice of
Applicability (NOA) R5-2017-0085-003 for coverage under the General Permit
• Waste Discharge Requirements (AFI)Rs), Order No. R5-2007-0113-01
■ NOA WQ-2016-0068-DDW-R5007 (Recycled Water NOA) for coverage under the
State Water Resources Control Board's (State Water Board's) Order WQ 2016-0068-
DDW Waste Reclamation Requirements for Recycled Water Use (General WRRs)
As with our previous regulatory support services contracts with the City, West Yost will rely on
the support from Somach Simmons and Dunn (SSD), an environmental law firm that specializes
in serving California permittees on discharge permit issues, should the need arise.
In previous contracts for regulatory services, West Yost has not included support related to temperature
or toxicity studies that may be required. The City has instead separately contracted with Robertson
Bryan, Inc. to support temperature and toxicity studies. The City has not had recent toxicity issues
under the NOA, but ongoing toxicity support may be needed during tern of the new contract. However,
consistent with West Yost's current contract, West Yost assumes that the City will continue to contract
separately with Robertson Bryan, Inc. for support related to toxicity or temperature study efforts and
this proposal does not include significant support related to these efforts.
At the request of the City, the Scope of Work and Fee Estimate provided in this proposal have
been divided into two phases, one for each of the fiscal years covered. It is understood that the
City may authorize services for either both years together or for each year separately.
1001 Galaxy Way SLOW 310 Concord, CA 94520 Phone 925 949 5600 Fax 925.949 5845 westyosl ccm
Mr. Lance Roberts
May 26, 2020
Page 2
PROJECT UNDERSTANDING
The following topics are presented as background information pertaining to the proposed work
and define the basic understanding affecting the level of effort:
• General Permit and NOA for surface water discharge
• WDRs for land application
• General WRRs and Recycled Water NOA
• Dredger Cut water rights reporting
General Permit and NOA for Surface Water Discharge
The General Pemvt and site-specific NOA, Order No. R5-2017-0085-003, apply to the City's discharge
of disinfected tertiary effluent to Dredger Cut. The Regional Board adopted a revised General Permit in
April 2020. Under our current contract with the City, West Yost has reviewed the revised General Permit
and did not identify any significant changes that would impact WPCF activities.
The current NOA expires on March 31, 2021 and requires submittal of a Notice of intent (NOI) by
July 1, 2020. The Regional Board limited the term of the current NOA to two years to allow for
supplemental data to be provided for a few monitoring analytes of concern: chronic toxicity,
cyanide, lead, and selenium. Regional Board staff have indicated in recent discussions that it would
be sufficient for the City to meet the NOI submittal requirement by submitting the previous
NOI/Report of Waste Discharge developed in 2018 with a cover letter documenting analysis of
the analytes of concern and attaching the required NOI form signed by the City.
West Yost is in the process of preparing the NOI documents under our current contract with the
City. As part of that effort, we did not identify any compliance issues with the recent monitoring
results for the analytes of concerns. Therefore, the NOI cover letter should include a request that
the term of the NOA be extended for an additional three years to cover the full five-year term, and
that no other changes to the NOA should be made.
The draft NOA is expected to be issued during FY 20/21. The scope of services described herein is
based on assisting the City with reviewing the draft NOA and providing additional information that
may be requested by Regional Board staff as they prepare the NOA and review the NOI materials.
WDRs for Land Application
The WDRs were adopted in 2013 and do not have an expiration date. The WDRs apply to the
following WPCF operations:
Storage and land application of undisinfected, secondary effluent on City -owned
agricultural properties;
• Storage and land application of industrial process flows, which include seasonal food
processing flows from Pacific Coast Producers, entering the WPCF via the indusial
wastewater sewer system;
W E S T YOST ASSOCIATES n\m\213\1p\2020_fy20_21 21_22 Regulatory S.m1cm\LP 05_15_20
Mr. Lance Roberts
May 26, 2020
Page 3
0 Biosolids land application on City -owned agricultural properties; and,
Supply of disinfected tertiary recycled water to the Northern California Power
Agency and San Joaquin County Mosquito and Vector Control District.
The WDRs require the following routine monitoring reports with which West Yost has historically
assisted with development or completed on the City's behalf:
• Quarterly groundwater contour maps that include calculation of groundwater
elevations, an assessment of groundwater flow direction and gradient on the date of
measurement, comparison of previous flow direction and gradient data, and
discussion of seasonal trends, if any.
Annual Monitoring Reports that provide an evaluation of the groundwater quality
beneath the WPCF and land application area, determination of compliance with the
groundwater limitations of the WDRs based on statistical analysis for each
constituent monitored for each compliance well, and identification and assessment of
potential groundwater limitation compliance strategies, as needed.
Annual Cropping and Irrigation Reports that provide summaries of the monthly and
annual hydraulic and nutrient loadings from recycled water and biosolids applications
to the WPCF land application area for the prior year, an assessment of compliance
with land application area loading limits and related requirements, discussion of any
corrective actions taken or needed, and discussion of the cropping and irrigation plan
for the coming year.
• Annual U.S. Environmental Protection Agency (USEPA) Biosolids Application
Reports, which is an online form that document the City's biosolids production and
reuse practices for the prior year.
This proposal assumes West Yost will continue to provide services related to the development of
these reports.
In addition, West Yost has been assisting the City with coordinating with the farmers that manage
the land application area by reviewing the monthly land management reports under the WDRs and
participating in monthly meetings. Under previous contracts with the City, West Yost's
involvement with the City's monthly land management meetings and reports was limited to review
of the reports generated by the City and participation in one annual kickoff meeting at the
beginning of each irrigation season. However, with recent turnover of City staff, West Yost has
been requested to participate in the monthly meetings with the farmers that manage the City's
properties. The need for West Yost's ongoing involvement with these reviews and meetings over
the next two fiscal years is uncertain. Given this uncertainty, we are assuming for this proposal
that ongoing assistance and participation will be necessary.
W E S T Y 0 S T ASSOC I A T ES n\m\213\1p\2020_fy20_21 21_22 Repulalory Se"kesNiP_05_15_20
Mr. Lance Roberts
May 26, 2020
Page 4
Finally, the City submitted a report in early 2020 detailing compliance with the Groundwater
Limitations of the WDRs. This was the final compliance step in a six-year schedule that was
developed to allow the City time to complete an evaluation of best practicable treatment or control
(BPTC) measures for the land application area and implement additional BPTCs, as needed, to
allow for compliance. The Groundwater Limitations Compliance Report documented and
concluded that the City is in compliance with the groundwater limitations, with the exception of
impacts that occurred due to past activities near the City's compliance well WSM-2. The report
also documented that existing BPTCs implemented by the City are adequately protective of the
groundwater underlying the WPCF and land application area.
Following their review of the documents provided, the Regional Board could reopen the WDRs to
address the City's evaluation of compliance with groundwater limitations. The Regional Board
could also issue a compliance order related to the ongoing impacts observed near WSM-2. Whether
the Regional Board will reopen the WDRs or issues some other compliance order during the term
of this proposal is unknown. Nevertheless, based on our understanding of the issues and current
Regional Board obligations, we do not think these actions are likely. Therefore, this proposal does
not include specific scope and budget to accommodate a review of revised WDRs. However, tasks
are included for general regulatory program management and as -needed WPCF support services
that could partially accommodate support needed if the Regional Board chooses to reopen the
WDRs and/or issue some other compliance order related to the City's groundwater studies.
General WRRs and Recycled Water NOA
The City completed construction of a tertiary storage pond in late 2019, and storage of disinfected
tertiary recycled water in the new storage pond is permitted under the General WRRs and the
Recycled Water NOA. The Recycled Water NOA also permits a proposed recycled water Fill
Station at the WPCF. The Recycled Water NOA was issued in December 2018 and does not have
an expiration date. Renewal or revisions to the Recycled Water NOA and General WRRs are not
anticipated to occur during FY 20/21 and 21/22.
The Recycled Water NOA has limited monitoring and reporting requirements related to the tertiary
pond operations. West Yost assisted the City under the current contract in developing a template
for the annual report that is required. It is anticipated that the City would need only very limited
assistance, if any, with these ongoing requirements.
The monitoring and reporting requirements under the Recycled Water NOA would be increased if
the City were to construct a Fill Station and implement an off-site recycled water use program.
However, those actions are not anticipated to occur during the term of this project. The scope and
fee estimate provided in this proposal therefore do not include support services related to the
development of and/or permit compliance for an off-site recycled water use program.
W E S T YOST ASSOCIATES n\m\213\Ip\2020_fy20_21 21_22 R.pulalary Serv1ces\LP_05I S_20
Mr. Lance Roberts
May 26, 2020
Page 5
Dredger Cut Water Rights Reporting
The City maintains a License Number for Diversion and Use of Water, Permit Number
7424/License Number 3906. This license allows for 5.84 cubic feet per second to be diverted each
year from Dredger Cut for irrigation and stock -watering uses. The specified "Place of Use" under
this permit is an approximately 400 -acre portion of the City -owned agricultural fields that is
comprised of Fields 5A through 5D and 6A through 6D.
The City submits annual Licensee Reports to the State Water Board to document diversions from
Dredger Cut or other in -lieu water use on the Place of Use fields. These in -lieu uses have included
irrigation with recycled water and groundwater. Since 2013, the City has relied on recycled water
and groundwater for irrigation in lieu of diverting water from Dredger Cut.
A licensed water right can be revoked after a long enough period of non-use (typically at least
five years). Under Water Code section 1010, the water user's licensed right is protected from
revocation where water use reductions are due to the use of recycled water - but only to the extent
of the recycled water use. Therefore, the City's continued reporting of in -lieu use is critical for
protecting the City's right for diversions.
The volume of water applied to the designated Place of Use is typically only a portion of the City's
total available under the diversion license. However, because the Place of Use only represents a
portion of the total land application area, the City's overall irrigation water demands are much
more significant than the reported in -lieu amounts. Moreover, the City's irrigation system is not
configured to limit irrigation water applications to only the Place of Use. Therefore, even if a
diversion were to occur, it would be difficult to limit irrigation to only this area. For these reasons,
the City is recommended to seek a change in Place of Use so that the entire City -owned irrigation
area is considered for in -lieu water use. The scope of services includes support related to this effort.
MAJOR ASSUMPTIONS
The City will be responsible for completing any sampling needed to achieve the objectives of the
tasks outlined in the scope of services, and that the City will contract directly with a certified
laboratory for completing any necessary analytical efforts. Under the Regulatory Program
Management task described herein, West Yost will provide support for coordinating any necessary
sampling and analysis efforts with other regulatory needs.
To ensure continued achievement of consistently high-quality work products, and in accordance
with the West Yost Quality Assurance/Quality Control policy, a West Yost staff member at the
Principal Engineer level or higher will review significant work products.
Significant CEQA work will not be required to support the Change Petition and significant protests
will not be filed in response to the submitted Change Petition.
The State Water Board will approve the Change in Place of Use, and ongoing support to the City
with respect to reporting recycled water applied to the existing Place of Use will not be required
beyond FY 20/21.
W E S T YOST ASSOCIATES n\m\713\Ip\2020_fy20_21 2122 Repulatary 9@rv1eaf\LP_03 15_20
Mr. Lance Roberts
May 26, 2020
Page 6
SCOPE OF SERVICES
Phase 1
The following scope of services defines anticipated efforts related to ongoing assistance in meeting
the compliance requirements for the WPCF through FY 20/21. The following specific tasks
are identified:
Task 1.1 Project Management
• Task 1.2 Regulatory Program Management
• Task 1.3 Land Application Monitoring Coordination
• Task 1.4 Groundwater Reporting Support
• Task 1.5 NOA Adoption Support
• Task 1.6 Place of Use Change Petition Support
• Task 1.7 As -Needed WPCF Support Services
Task 11PrAect Management
This task includes project management related activities, including project initiation, general
project coordination, and development and review of project invoices. Under this task, brief
descriptions of services performed will be developed and included with monthly invoices.
Task 1.1.0e[iver . MonLhly invoicas and:de5c0ptiorqs 10 sarvlres
Task 1.2 Regulator Program Marta_ gement
West Yost anticipates that the City will continue to require ongoing assistance related to
understanding general regulatory compliance issues and implementing the measures needed to
achieve compliance. In addition, the Regional Board may require special studies or reporting
requirements with which the City may want assistance during FY 20/21. Assistance under this task
may include, but is not limited to, the following services:
1. Providing assistance to the City, as needed, for developing responses to
Regional Board requests.
2. Helping the City to develop monitoring programs, as appropriate.
3. Maintaining a database of regularly collected monitoring data.
4. Assistance with developing or reviewing monitoring reports required under the City's
permitting program.
5. Assistance with responding to Notices of Violation or other potential compliance
notifications.
6. Supporting the City to respond to mercury monitoring and reporting requirements
required as part of the Regional Board's mercury Total Maximum Daily Load effort.
WEST YOST ASSOCIATES n\m\210\Ip\2020 fy20_21 21 22 Regulatory Semcet\0 05_1520
Mr. Lance Roberts
May 26, 2020
Page 7
7. Completing reviews of collected monitoring data to identify potential future
regulatory concerns.
8. Providing support to the City and the Pacific Coast Producers in addressing food
processing waste disposal issues.
9. Attending and preparing for meetings to discuss the results of regulatory program
management activities.
10. Reviewing permits and other regulatory guidance documents issued by the
Regional Board and State Water Board that would be applicable to the WPCF.
11. Providing minor support related to the following:
• Title 22 Issues;
Toxicity Reduction Evaluation efforts being completed separately; or
San Joaquin Valley Air Pollution Control District Biosolids Rule.
Some of the above -listed items may require support from our legal subconsultant SSD, and a small
budget has been assumed and included for those efforts.
The specific work efforts and deliverables under this task cannot reasonably be determined at this
time, so the associated fee estimate presented in this letter proposal is based on West Yost's
knowledge of the City's current permitting concerns. The scope of work under this task will be
limited to work that can be completed within the available budget. All work will be performed on
a time and materials basis, and monthly invoices will detail the efforts and costs. Depending on
the level of effort required, a scope and budget amendment may be necessary in the future. If the
estimated fee is not expended in the timeframe anticipated for this scope of work, it may also be
directed toward the completion of other efforts.
Task 1,2 Deliyerabigs: Dellverables for this task ara d a d -va fim Afprt required, whish cannot be
acFuraWy eallmated aMltls t1me. Tlierafors, latest Yo9twlll=aMute deilumals as for Nvtg*44%11*9
My sM when services under this task aria required,
Task 1.3 land Application Monitoring Coordination
ThisThis task involves providing the following services:
• Review the 2020 land application monitoring data and development of the 2020 Annual
Cropping and Irrigation Report due to the Regional Board by February 1, 2021.
• Prepare the online 2020 Annual Biosolids Application Report, which is due to the
USEPA by February 19, 2021, and will need to be certified and submitted by City staff.
• Review of the monthly land application reports under the WDRs completed for the
months of June 2020 through May 2021.
• Participation in an annual land management kickoff meeting in early 2021 to discuss
planned annual operations and up to nine monthly meetings between July 2020 and
June 2021 with City staff and/or the tenant farmers to discuss monthly reports and
farming operations.
WEST Y O S T ASSOCIATES n\m\21 \Ip\2020 fy20_21 21_22 Regulatory 9eMeei\VP 05_1520
Mr. Lance Roberts
May 26, 2020
Page 8
Task1.3 De e[iy iib s: Draft and Final 2024 Annual Land Management Reports and Draft 2020 Annual
8iosoiids Appllcatlon Report. All documents will be provided In an electronic PDF format.
Draft agendas and related handouts for the farmer coordination meetings with sufficient hard copies
brought to each meeting for all anticipated participants.
Trask 1, 4 Groundwater Reporting Support
West Yost's efforts during FY 20121 will include support with developing the Quarterly
Groundwater Monitoring Reports for Third Quarter 2020 through Second Quarter 2021 and the
2020 Annual Groundwater Monitoring Report.
For the Quarterly Groundwater Monitoring Reports, West Yost will develop quarterly
groundwater elevation contour maps using the water level data collected by the City on a quarterly
basis. These maps will document the calculated groundwater elevations and the groundwater flow
direction and gradient. In addition, one to two paragraphs will be provided discussing seasonal
trends, if any, and comparing the current flow direction to previous flow directions. It is assumed
the City will incorporate this information in the Quarterly Monitoring Reports submitted to the
Regional Board.
For the 2020 Annual Groundwater Monitoring Report, West Yost will prepare statistical analyses
of 2020 groundwater quality data and the 2020 Annual Background Groundwater Quality
Evaluation, like previous years. The information will be included in a Groundwater Evaluation
Report that is intended to be attached to the Annual Groundwater Monitoring Report developed
by the City. To the extent necessary, these reports will document compliance actions taken or
corrective actions recommended with respect to groundwater limitation compliance.
Task 1,4 Dollyerabies: Four figures depicting the contour information to be Included fn the Quarterly
Groundwater Monitoring Reports far Third Quarter 2020 through 3aCond 0uarter 2021. Four arnaIIs,
provided quarterly along with the contour maps, discussing seasonal trends and comparison to previous
groundwater flow directions.
Groundwater Evaluation Report summarizing the statistical analyses and compliancelcarrective actions to
be included as attachments to the 2020 Annual Groundwater Monitoring Report prepared by City staff.
The maps and Groundwater Evaluation Report will be provided in an electronic PDF format.
Task 1.5 NOA Adoption ion Support
West Yost will review the Draft NOA for errors or concerns relative to the City's current permit and
other recent, similar permits issued by the Regional Board. West Yost will prepare a list of suggested
comments for City consideration and participate in a conference call with City staff to discuss the
suggested comments. Following this discussion, West Yost will prepare a draft comment document
for City staff review. Following this review, West Yost will prepare a final comment document for
City submission to the Regional Board. It is assumed that comments on the Draft NOA, if any, will
be minor and can be addressed in a letter from the City to the Regional Board.
West Yost will also participate in discussions with Regional Board staff, as needed, to discuss the
NOI submission and/or City comments. It is difficult to predict the level of effort that will be
needed to respond to Regional Board requests and review and respond to the draft permit, so the
scope of work under this task will be limited to work that can be completed within the available
budget. All work will be performed on a time -and -materials basis, and monthly invoices will detail
W E S T YOST ASSOCIATES n\m\213\Ip\2020_(y20_21 21_22 Regulmory Services\0_0315_20
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May 26, 2020
Page 9
the efforts and costs. Depending on the level of effort required, a scope and budget amendment
may be warranted in the future. Conversely, if the estimated fee is not expended in the timeframe
anticipated for this scope of work, it may be directed toward the completion of other efforts.
Task 1.5 Dellverables: One (i) electronic copy (In PDF format) of the list of suggested comments on the Draft
NDA; Ona (1) electronic ropy (in PDF format) of the draft NDA commentdocumenh, One (1) electronic copy
(fn MS Word'format) of the NOA comment document to be printed an City letterhead and submitted to the
Regional Board.
Fask 1.6 Place of Use Chanale Petition Support
This task involves preparing a Place of Use Change Petition for State Water Board review. The
purpose of the petition will be to request an expansion of the City's Place of Use for water diverted
from Dredger Cut under the existing License for Diversion. This documentation includes a
completed Change Petition and Environmental Information forms and a cover letter. Support from
our legal subconsultant SSD will also be needed for this task, and budget for SSD has been
included for these efforts.
Two conference calls with West Yost, SSD, and City staff are also included in this task. One call
would precede the other work on this task and be focused on discussing the strategy and overall
approach/timeline. The second call would be following submittal of draft PIace of Use Change
Petition to the City to discuss City comments before finalizing.
One meeting with West Yost, City, SSD and State Water Board staff is also assumed following
submission of the Place of Use Change Petition.
T.-gsk 1.6 De I ve rp b es; Draft and Rnal Chanoe'PetItion and Environmental Information forms in electronle
PDF, format and draft Cover Letter in MS Word format for City finalization.
Task 1.7 As -Needed WPCF Support Services
The City may request additional support services from West Yost related to WPCF planning or
design efforts or coordinating efforts between permit -related studies and other WPCF
planning/design related issues. This task provides for as -needed support to the City for such efforts.
The specific work efforts and deliverables under this task cannot reasonably be determined at this
time, so the associated fee estimate presented in this letter proposal is based on a nominal effort.
The scope of work under this task will be limited to work that has been required by the City and
can be completed within the available budget. All work will be performed on a time and materials
basis, and monthly invoices will detail the efforts and costs. Depending on the level of effort
required, a scope and budget amendment may be necessary in the future. If the estimated fee is not
expended in the timeframe anticipated for this scope of work, it may also be directed toward the
completion of other efforts,
Task 1.7 Deliverables: Dellverables for Oils task are -dependent on the effortrequired, which cannot be
accurately esiimated at thjs time. Therefore, West Yost will coordinate dellverablesifor this •task with the
City staff If and when services under this task are required.
W E S T YOST ASSOCIATES n\.�219\Ip\2020_fy20_21 21_22 Regulw.,y 5-1—\00515_20
Mr. Lance Roberts
May 26, 2020
Page 10
Phase 2
The following scope of services defines anticipated efforts related to ongoing assistance in meeting
the compliance requirements for the WPCF through FY 21/22. The following specific tasks
are identified:
• Task 2.1 Project Management
• Task 2.2 Regulatory Program Management
• Task 2.3 Land Application Monitoring Coordination
a Task 2.4 Groundwater Reporting Support
Task 2.7 As -Needed WPCF Support Services
Tasks for NOA Adoption Support and Place of Use Change Petition Support are not expected to
be needed for Phase 2, as they will be completed as part of the Phase 1 efforts.
1 1 Ploject Management
This task includes project management related activities, including project initiation, general
project coordination, and development and review of project invoices. Under this task, brief
descriptions of services performed will be included with monthly invoices.
Task 2.1 Qsllverables: Illlofitttly;ilivolces°ark dee 1pliai� of serVlces per6oitited vlilll,be=provl ed lh PQF:ibrrnat
Task 2.2 Regulatory Program Managemenl
West Yost anticipates that the City will continue to require ongoing assistance related to
understanding general regulatory compliance issues and implementing the measures needed to
achieve compliance. In addition, the Regional Board may require special studies or reporting
requirements with which the City may want assistance during FY 21/22. Assistance under this task
may include, but is not limited to, the following items:
1. Providing assistance to the City, as needed, for developing responses to
Regional Board requests.
2. Helping the City to develop monitoring programs, as appropriate.
3. Maintaining a database of regularly collected monitoring data.
4. Assistance with developing or reviewing monitoring reports required under the City's
permitting program.
5. Assistance with responding to Notices of Violation or other potential compliance
notifications.
6. Supporting the City to respond to mercury monitoring and reporting requirements
required as part of the Regional Board's mercury Total Maximum Daily Load effort.
7. Completing reviews of collected monitoring data to identify potential future
regulatory concerns.
WEST YOST ASSOCIATES n\m\213\Ip\2020 fy20_21 21_22 Rapulawy Servkej\LP_05_15 20
Mr. Lance Roberts
May 26, 2020
Page 11
8. Providing support to the City and the Pacific Coast Producers in addressing food
processing waste disposal issues.
9_ Attending and preparing for meetings to discuss the results of regulatory program
management activities
10. Reviewing permits and other regulatory guidance documents issued by the
Regional Board and State Water Board that would be applicable to the WPCF.
11. Providing minor support related to the following:
• Title 22 Issues,
Toxicity Reduction Evaluation efforts being completed separately, or
San Joaquin Valley Air Pollution Control District Biosolids Rule.
Some of the above -listed items may require support from our legal subconsultant SSD, and a small
budget has been assumed and included for those efforts.
The specific work efforts and deliverables under this task cannot reasonably be determined at this
time, so the associated fee estimate presented in this letter proposal is based on West Yost's
knowledge of the City's current permitting concerns. The scope of work under this task will be
limited to work that can be completed within the available budget. All work will be performed on
a time and materials basis, and monthly invoices will detail the efforts and costs. Depending on
the level of effort required, a scope and budget amendment may be necessary in the future. If the
estimated fee is not expended in the timeframe anticipated for this scope of work, it may also be
directed toward the completion of other efforts.
Task 2,2 Deliverablea: Deliverables for this task are dependant on the effort required, which cannot be
accurately estimated at this time. Therefore, West Yost will coordinate deliverables for this task with the
City staff when services under this task are required.
'cask 2.3 Land Apfication Manitoring Coordination
This task involves providing the following items:
• Review the 2021 land application monitoring data and development of the 2021 Annual
Cropping and Irrigation Report due to the Regional Board by February 1, 2022.
Prepare the online 2021 Annual Biosolids Application Report, which is due to the
USEPA by February 19, 2022, and will need to be certified and submitted by City staff.
• Review of the monthly land application reports under the WDRs completed for the
months of June 2021 through May 2022.
• Participation in an annual land management kickoff meeting in early 2022 to discuss
planned annual operations and up to nine monthly meetings between July 2021 and
June 2022 with City staff and/or the tenant farmers to discuss monthly reports and
farming operations.
Task : eliy b s; draft and Final 2029 Annual Land Management Reports and Draft 2029 Annual
6iasdilds Appllcatlon Report. All documents Will be provided In an electronkc PDF'fotmat.
Draft agendas and related handouts for the -farmer coordinatlon meetings with •sufficient'hard copies
hreught.to each meeting for alt anticlpated participants.
W E S T YCS T ASSOCIATES n\m\213\Ip\2020 fy20 21 21_22 Regulatory Services\LP 05_15_20
Mr. Lance Roberts
May 26, 2020
Page 12
Task 2.4 Groundwater Reoortinsa Suouorl
West Yost's efforts during FY 21/22 will include support with developing the Quarterly
Groundwater Monitoring Reports for Third Quarter 2021 through Second Quarter 2022 and the
2021 Annual Groundwater Monitoring Report.
For the Quarterly Groundwater Monitoring Reports, West Yost will develop quarterly
groundwater elevation contour maps using the water level data collected by the City on a quarterly
basis. These maps will document the calculated groundwater elevations and the groundwater flow
direction and gradient, In addition, one to two paragraphs will be provided discussing seasonal
trends, if any, and comparing the current flow direction to previous flow directions. It is assumed
the City will incorporate this information in the Quarterly Monitoring Reports submitted to the
Regional Board.
For the 2021 Annual Groundwater Monitoring Report, West Yost will prepare statistical analyses
of 2021 groundwater quality data and the 2021 Annual Background Groundwater Quality
Evaluation, like previous years. The information will be included in a report that is intended to be
attached to the Annual Groundwater Monitoring Report developed by the City. To the extent
necessary, these reports will document compliance actions taken or corrective actions
recommended with respect to groundwater limitation compliance.
Four figures depicting the cohtoW Information to bo Included in the [quarterly
Groundwater Monitoring Reports for Third Quarter 2021 thraugh Second Quarter 20{4. Four emails,
provided quarterly along with the conlour maps, dISCussing seasonal trends and comparison to previous
groundwater flow directions.
(Groundwater Evaluation Report summarizing the statistical analyses and acVons to
he included as attachments to the 2021 Annual Groundwater Monitoring Ftokpopow by City staff.
The maps and Groundwater Evaluation Report will be provided in an electronic PDF format.
Task 2.7 As -Needed WPCF Support Services
The City may request additional support services from West Yost related to WPCF planning or
design efforts or coordinating efforts between permit -related studies and other WPCF
planning/design related issues. This task provides for as -needed support to the City for such efforts.
The specific work efforts and deliverables under this task cannot reasonably be determined at this
time, so the associated fee estimate presented in this letter proposal is based on a nominal effort.
The scope of work under this task will be limited to work that has been required by the City and
can be completed within the available budget. All work will be performed on a time and materials
basis, and monthly invoices will detail the efforts and costs. Depending on the level of effort
required, a scope and budget amendment may be necessary in the future. If the estimated fee is not
expended in the timeframe anticipated for this scope of work, it may also be directed toward the
completion of other efforts.
TAgL2_,Z pollvabtas; Deliverables for this task are dependent on the effort required, which cannot be
accurately estimated a[ this tirrre Therefore I:Vest Yost.v ill _crdirale deliverables for :;~ o tack fOth, lila
City staff if and when services under this task are required.
W E S T YOST ASSOCIATES n\m\213\Ip\2020_ V20_21 2122 Regulatory S*rAces\LP_05_15_20
Mr. Lance Roberts
May 26, 2020
Page 13
ESTIMATED FEE
The estimated total fee for the scope of work described above is provided in Table 1, including
subtotals for each of the two phases and estimated fees by task. West Yost will perform all work
on an hourly basis at standard company charge rates and will not exceed the estimated cost without
written authorization. Attachment A provides West Yost's 2020 charge rate schedule.
If additional budget is required to complete work identified herein, West Yost will request City
authorization prior to exceeding the budget.
Table 1. Estimated Fee for FY 20/21 and FY 21122 Regulatory Support, dollars
Phase 1
Task 1.1 Project Management _
3,800
-
3,600
Task 1.2 Regulatory Program Management
12,500
2,500
15,000
Task 1.3 Land Appllcatlon Monitoring Coordination
Task 1.4 Groundwater Reporting Support
33,400
15,300
-
-
33,400
15,300
Task 1.5 NOA Adoption Support
9,400
-
9,400
Task 1.6 Water Rights Reporting Support
15,400
6,500
21,900
Task 1.7 As -Needed WPCF Support Services
Subtotal for Phase 1 Tasks
12,500
6102,300
-
$9,000
12,500
$111,300
Phase 2
Task 2.1 Project Management
Task 2.2 Regulatory Program Management
Task 2.3 Land Application Monitoring Coordination
Task 2.4 Groundwater Reporting Support
3,900
12,900
34,400
15,800
2,500
-
-
3,900
15,400
34,400
15,800
Task 2.7 As -Needed WPCF Support Services
12,900
-
12,900
Subtotal for Phase 2 Tasks
$78,900
$2,500
$82,400
Total for Phases 1 and 2
$182,200
$11,500
$193,700
SCHEDULE
The time period for this project is defined as July 1, 2020, through June 30, 2021, for Phase 1 and
July 1, 2021, through June 30, 2022, for Phase 2. Work will begin upon notice to proceed from the
City. Phase 1 will be completed by June 30, 2021, and Phase 2 will be completed by June 30, 2022.
All work will be performed in a timely manner in accordance with the City's permit requirements.
Each major deliverable will be prepared on a schedule that provides City staff with at least two
weeks for review and comment.
W E S T YOST ASSOCIATES n\m\213\Ip\2020_fy20_21 21_22 Regulatory Servku\ls _05_15_20
Mr. Lance Roberts
May 26, 2020
Page 14
West Yost appreciates the opportunity to provide additional permitting services to the City. Please
contact Kathryn Gies or Charles Hardy if you have any questions or need additional information.
Sincerely,
WEPT YOST ASSOCIATES
Kathryn E, Gics, PE,
RCE 465022
Engineering Manager
cc: Charles Hardy
West Yost Associates
Attachment A: West Yost Associates 2020 Billing Rate Schedule
W E S T YOST ASSOCIATES n\m\213\Ip\2020_fy20_21 2122 Regulatory Services\LP 05_1500
ATTACHMENT A
West Yost Associates 2020 Billing Rate Schedule
VV LST YnS1
kA,
ASSOCI
2020 Billing Rate Schedule
(Effective January 1, 2020 through December 31, 2020) "
PrinclpalNlce President $298
Engineering/Scientist/Geologist Manager I 111 $283/$295
Principal Engineer/SclentistlGeologist I I II $2571$272
Senior Engineer/SclentlaUGeologlst I 111 $2301$241
Associate Engineer/Sclentlst/Geologist I 111 $1981$212
Engineer/Scientist/Geologist I 111 $160/$185
Engineering Aide $92
Adminlstrative 111111111 IV $811$102 I $123 /$135
Engineering Tech Manager 1111
$291/$294
Principal Tech Specialist I I II
$2681$279
Senior Tech Specialist I / II
$245/.$255
Senior GIS Analyst
$224
GIS Analyst
$211
Technical Speciallst I 1 II / III / IV
$156 /$1781$200 I $223
Cross Connection Specialist I 111 / III / IV
$117 I $1271$143 / $159
CAD Manager
$178
CAD Designer 1111 $1381$155
CONSTRUCTION MANAGEMENT
Senior Construction Manager $289
Construction Manager I / II / III I N $1741$1861$1981$251
Resident Inspector (Prevailing Wage Groups 413 / 211) $1521$1691$1881$196
Apprentice Inspector $138
CM Administrative I / II $741$99
Field Services $196
• Hourly rates include Technology and Communication charges such as general and CAD computer,
software, telephone, routine In-house copleslprints, postage, miscellaneous supplies, and other
Incidental project expenses.
y Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction
efforts, as well as Engineering Supplies, etc, will be billed at actual cost plus 15%.
Mileage will be billed at the current Federal Rate and Travel will be billed at cost.
Subconsultants will be billed at actual cost plus 10%.
Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of
standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly
rates.
A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to
Invoice amounts If not paid within 45 days from the date of the Invoice.
' TMS SClu:dul ; IS Updated annuolly
WES i Y 0
k&AAO
A S S n C I A T E 5
2020 Billing Rate Schedule (continued)
(Effective January 1, 2020 through December 31, 2020) "
Equipment Charges
Gas Detector $001day
Hydrant Pressure Gauge $101day
Hydrant Pressure Recorder. Standard S40/day
Hydrant Pressure Recorder, Impulse (Transient) $6Wday
Trimble GPS — Geo 7x $2201day
Vehicle $10mour
Water Flow Probe Meter $201day
Water Quality Mulllri $186/day
Well Sounder $301day
Signature:
Email: jmagdich@lodi.gov
Signature:
Email: sschwabauer@lodi.gov
' This schedule is updated annually Rates -2
WWESTYOST
AV Water. Engineered.
December 23, 2020
Mr. Lance Roberts
Utilities Manager
City of Lodi
1331 South Ham Lane
Lodi, CA 95240
1001 Galaxy Way
Suite 310
Concord CA 94520
Exhibit 2
925.949.5800 phone
530.756.5991 fax
westyost.com
SENT VIA: EMAIL
SUBJECT: Budget Augmentation Request for WPCF Regulatory Services for
FY 20/21 and FY 21/22
Dear Mr. Roberts:
West Yost has been providing regulatory and planning support services to the City of Lodi (City) for the
Water Pollution Control Facility (WPCF) under the Regulatory Services for Fiscal Year (FY) 20/21 and
FY 21/22 (the "Project") since July 2020. The purpose of this letter Is to request an amendment to the
Scope of Services and budget for this Project.
Specifically, the City recently received two detailed Requests for Information (RFIs) from two regulatory
agencies that require extensive responses. West Yost has also recently identified changes that are needed
to some of the City's previously submitted reports and to the Excel spreadsheets used by the City to
develop routine monitoring reports. The requested amendment addresses these additional services.
Included in this letter are a summary of West Yost's current scope of services; background information on
the additional services needed; the scope of services for the additional efforts and a requested
budget augmentation.
CONTRACTED SCOPE OF SERVICES
The Scope of Services for the Project includes several tasks, split into two phases. Phase 1 Scope of Services
was envisioned to cover tasks required within the first FY (i.e. FY 2020/2021) and Phase 2 within the second
FY (i.e. FY 2020/2021). FY 20/21 runs through June 2021, so the Project is currently within Phase 1.
Phase 1 Scope of Services includes the following tasks:
Task 1.1 Project Management
• Task 1.2 Regulatory Program Management
• Task 1.3 Land Application Monitoring Coordination
• Task 1.4 Groundwater Reporting Support
• Task 1.5 NOA Adoption Support
Mr. Lance Roberts
December 23, 2020
Page 2
■ Task 1.6 Place of Use Change Petition Support
• Task 1.7 As -Needed WPCF Support Services
The efforts described herein would be covered under Task 1.2, which is described as follows:
West Yost anticipates that the City will continue to require ongoing assistance related to understanding
general regulatory compliance issues and implementing the measures needed to achieve compliance. In
addition, the Regional Board may require special studies or reporting requirements with which the City
may want assistance during FY 20/21. Assistance under this task may include, but is not limited to, the
following services:
• Providing assistance to the City, as needed, for developing responses to Regional Board
[Central Valley Regional Water Quality Control Board ] requests.
• Helping the City to develop monitoring programs, as appropriate.
■ Maintaining a database of regularly collected monitoring data.
Assistance with developing or reviewing monitoring reports required under the City's
permitting program.
• Assistance with responding to Notices of Violation or other potential
compliance notifications.
■ Supporting the City to respond to mercury monitoring and reporting requirements required
as part of the Regional Board's mercury Total Maximum Daily Load effort.
■ Completing reviews of collected monitoring data to identify potential future
regulatory concerns.
• Providing support to the City and the Pacific Coast Producers in addressing food processing
waste disposal issues.
• Attending and preparing for meetings to discuss the results of regulatory program
management activities.
• Reviewing permits and other regulatory guidance documents issued by the Regional Board
and State Water Board that would be applicable to the WPCF.
• Providing minor support related to the following:
Title 22 Issues;
— Toxicity Reduction Evaluation efforts being completed separately; or
— San Joaquin Valley Air Pollution Control District Biosolids Rule.
Some of the above -listed items may require support from our legal subconsultant SSD, and a small budget
has been assumed and included for those efforts. The specific work efforts and deliverables under this
task cannot reasonably be determined at this time, so the associated fee estimate presented in this letter
proposal is based on West Yost's knowledge of the City's current permitting concerns. The scope of work
under this task will be limited to work that can be completed within the available budget. All work will be
performed on a time and materials basis, and monthly invoices will detail the efforts and costs. Depending
on the level of effort required, a scope and budget amendment may be necessary in the future. If the
estimated fee is not expended in the timeframe anticipated for this scope of work, it may also be directed
toward the completion of other efforts.
WEST YOST
I3\50-7&45\wn\LP
Mr. Lance Roberts
December 23, 2020
Page 3
As noted, however, assistance with as -needed support under Task 1.2 is limited to the budget identified
for the task. The additional services needed to respond to the two RFIs, revise the previously submitted
reports, and update the Excel spreadsheets used by the City to develop routine monitoring reports
exceeds the available budget for this task.
BACKGROUND
Regional Board RFI
The land application practices activities associated with the WPCF are permitted by the Regional Board
under Waste Discharge Requirements and Master Reclamation Permit Order No. R5-2007-0113-01
(WDRs). The WDRs require submission of monthly, quarterly and annual Self -Monitoring Reports (SMRs)
to the Regional Board.
On October 13, 2020, Regional Board staff submitted comments and questions to the City on the City's
April 2019 SMR; and on October 27, 2020, the Regional Board submitted an additional set of questions
along with a table listing missing data for monthly and quarterly SMRs from the period of April 2019
through August 2020.
USEPA RFI
The United States Environmental Protection Agency (USEPA) also has jurisdiction over the WPCF biosolids
operations in accordance with Section 40, Part 503 of the Code of Federal Regulations (40 CFR 503). The City
submits annual reports to the USEPA to describe the City's compliance with the requirements 40 CFR 503.
The City received an RFI letter dated September 8, 2020, from the USEPA Region 7 seeking information
regarding the City's compliance with requirements of 40 CFR 503, specifically for biosolids generated at
the WPCF in 2019 and 2020. Six categories of information were requested, with sixteen different items
required for each year.
Although much of the information needed for the USEPA response would be developed under the City's
Annual Biosolids Reports, the City and West Yost have decided to also evaluate alternative reporting
strategies to more accurately reflect current operations and practices as part of this effort. These
strategies include:
• Evaluating nitrogen loadings on a seasonal basis (September through August of the next
year) rather than the annual basis. Evaluating nitrogen loads on a seasonal basis is more
consistent with the farming operations at the WPCF.
• Evaluating the potential for additional denitrification (nitrogen removal) in the soils
receiving irrigation water containing cannery process water. The WPCF receives cannery
process water during the Summer and early Fall, and the carbon to nitrogen ratio of this
water can be relatively high during the peak canning season and encourage growth of
denitrifying microbes in the soil. If denitrification is occurring, the applied nitrogen loadings
may not be fully available to the crops being grown, and additional nitrogen would be
needed for crop health.
WEST YOST
n\m\k\xi a\`'bzags\wp\w
Mr. Lance Roberts
December 23, 2020
Page 4
Revised Reports
In reviewing the City's SMRs as part of preparing the RFI response, it became apparent that the City's
recent quarterly SMRs have not included details on the well sampling practices, the log reports of
sampling, and the historic groundwater data summaries, which the WDRs require as part of the quarterly
SMRs. Therefore, the City will need to submit revised quarterly SMRs for Fourth Quarter 2019, First
Quarter 2020 and Second Quarter 2020,
The Regional Board RFI also revealed that the City's monthly April 2020 SMR submittal was did not include
several items required by the WDRs, such as hydraulic and nitrogen loading sheets and field observation
sheets. Because so much information was missing from this SMR, West Yost recommends that the City
submit a complete, revised April 2020 SMR.
Finally, although not reviewed by the Regional Board, the City will need to resubmit the May through
October 2020 SMRs to address similar data issues that were identified by the Regional Board with the
April 2019 through August 2020 reports.
Reporting Spreadsheet Updates
Updates to the Excel spreadsheets used for routine monthly, quarterly and annual reporting are needed
for the following reasons:
In preparing the responses to the Regional Board RFIs, we identified some minor
improvements that will assist the Regional Board with future review.
• The spreadsheets need to be updated to provide the ability to consider seasonal nitrogen
loadings and denitrification impacts that were discussed previously
The City recently requested that the Regional Board allow for some minor agricuRural field
consolidations with respect to reporting of irrigation water loadings, and changes to the
spreadsheets are needed to reflect these consolidations.
• The City installed a new irrigation flow meter in May 2020 that includes measurement of
both treated WPCF effluent from the storage ponds and industrial influent, whereas the
previous flow meter did not include the industrial influent flows. The current spreadsheet
allows for reporting both ways, which can create confusion. A small adjustment to the
spreadsheets will prevent future confusion related to this flow meter change.
West Yost recommends that updated spreadsheets be developed through 2026. While the level of effort
needed to provide spreadsheets for subsequent years is minor, we recommend that the City revisit the
need for these spreadsheets at a later date, as additional updates may be identified over time.
Once new spreadsheets are developed, they need to be uploaded on the City's server and linked to the
City's files. Like past spreadsheet uploads, a West Yost staff member would travel to the WPCF to place
the new files on the server and set up the links.
WEST YOST n%.\�\213\5G-204 .PNLP
Mr. Lance Roberts
December 23, 2020
Page 5
ADDITIONAL SCOPE OF SERVICES
Regional Board RFI Response
The following services are required to assist the City in responding to the Regional Board RFI:
• Review the Regional Board comments relative to data and files available in West Yost files.
• Coordinate with City staff to provide additional data and information to adequately respond
to the Regional Board questions.
• Review City analytical laboratory reports and operational log sheets to confirm various
missing data items and apparent data concerns, such as reported elevated tertiary effluent
turbidity values.
• Communicate with City staff to troubleshoot complicated data questions, including issues
related to the City's Supervisory Control and Data Acquisition (SCADA) system.
■ Preparation of a draft and final Technical Memorandum (TM) that presents the City's
response to the Regional Board staff's comments, with multiple attachments providing
backup data and information.
• Prepare a draft cover letter for City staff to finalize to accompany the TM when submitted to
the Regional Board.
• Participate in a conference call with Regional Board and City staff following submittal of the
final TM to the Regional Board.
Task 1 Deliverables
• West Yost will provide a draft and final TM providing an RFI response to the Regional Board in
Electronic (PDF) format.
■ West Yost will prepare a cover letter for the City to finalize to accompany the TM.
USEPA RFI Response
The following services are required to assist the City in responding to Regional Board RFI:
• Coordinate with City staff to provide additional data and information to adequately respond
to the USEPA request;
• Coordinate with City staff to document volatile solids reduction data to address USEPA
vector attraction reduction requirements;
■ Modify the City's 2019 and 2020 nitrogen loading spreadsheets to report on a seasonal
rather than annual basis and consider denitrification in the soil when cannery process water
is applied during peak canning season;
• Prepare a draft and final Technical Memorandum (TM) that presents the City's response to
the USEPA RFI, with multiple attachments providing backup data and information; and
• Prepare a draft cover letter for City staff to finalize to accompany the TM when submitted to
the USEPA.
WEST YOST n\m\c\213\5030-45\wp\LP
Mr. Lance Roberts
December 23, 2020
Page 6
• Participate in a conference call with USEPA and City staff following submittal of the final TM
to the USEPA.
Deliverables for USEPA RFI Response
West Yost will provide a draft and final TM providing an RFI response to the Regional Board in
electronic (PDF) format.
West Yost will prepare a draft cover letter for the City to finalize to accompany the TM.
Revised Reports
West Yost will work the City to develop the following revised reports:
• April 2020 SMR that includes all the required monitoring data
Quarterly SMRs for Fourth Quarter 2019, First Quarter 2020 and Second Quarter 2020
that include details on the well sampling practices, the log reports of sampling, and the
historic groundwater data summaries, as well as the other items that were included in
the original quarterly SMRs.
West Yost will prepare draft cover letters to accompany the submittal of the revised reports.
Deliverables for Revised Reports
• West Yost will provide Revised SMRs for April 2020, Fourth Quarter 2019, First Quarter 2020 and
Second Quarter 2020 in electronic (PDF) format and draft City cover letters in electronic (MS
Word) format.
Reporting Spreadsheet Updates
West Yost will develop the following updates to the City's 2021 land management spreadsheets:
• Add maximum and minimum values to all columns of the main land management report.
• Create a new spreadsheet that calculates nitrogen loading on a seasonal basis.
• Include analysis of denitrification impacts in the annual and seasonal nitrogen
loading spreadsheets.
• Allow for adjustments to the irrigation efficiency to reflect current system losses and allow for
quick adjustment after the City has completed planned improvements to the irrigation system.
• Revise reporting of industrial influent flows in accordance with City's new irrigation meter.
Create a new spreadsheet that converts City HACH-WIMS output to numeric values.
■ Update the crop listings in the report footers and provide instructions on regular updates.
• Update cumulative metals loading data to provide the City with accurate records dating
back to January 2000 when sampling began.
West Yost will prepare copies of updated spreadsheets for 2021 and upload it to the City's server. The
new spreadsheet will be used through the 2021 irrigation season to confirm that additional edits are not
required. At the end of the 2021 irrigation season, the City will upload spreadsheets for 2022 through
WEST YOST
n\m\c\213\5620.45\wp\1P
Mr. Lance Roberts
December 23, 2020
Page 7
2026. The final product of this effort would be a copy of the spreadsheets uploaded, linked and tested on
the City's server by West Yost.
Deliverables for USEPA RFI Response
• West Yost will provide revised monthly, quarterly and annual land management reporting
spreadsheets in Excel format for 2021 through 2026, uploaded and linked on the City's server
BUDGET AUGMENTATION REQUEST
The proposed additional budget for the additional services required underTask 1.2 is presented in Table 1.
West Yost will perform the Scope of Services on a time -and -expenses basis, based on the hours indicated
and West Yost's contracted rates. Any additional services not included in this Scope of Services will be
performed only after receiving written authorization and a corresponding budget augmentation.
Table 1. Proposed Budget Augmentation for Task 1.2
Regional Board RFI Response 66 19,600
USEPA RFI Response 72 20,700
Revised Reports 12 1,800
I Reporting Spreadsheet Updates 80 20,000
Total 230 $62,100
With this adjustment, the total Contract amount would increase from $193,700 to $255,800.
We appreciate your time in reviewing the requested modifications. Please do not hesitate to let me know
if you would like to discuss the information in more detail. Thank you for your consideration in this matter.
Sincerely,
WEST YOST
Charles Hardy, PE
Senior Engineer
RCE#71015
Wtbl TV11
Kathryn � Gies, PE
Engineering Manager
RCE#65022
n\m\�\213\%-20-4 s\wv\�
EXHIBIT C
NOTE. The City of Lodi is now using the online insurance program PINS Advantage. Once you have been awarded a
contract you will receive an email from the City's online insurance program requesting you to forward the email to your
insurance provider(s) to submit the required insurance documentation electronically
Insurance Requirements for Professional Services
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages
to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the
Contractor, his agents, representatives, employees or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than
$1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto or if Contractor has no owned autos, then hired, and non -
owned autos with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit
of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions) Insurance appropriate to the Consultant's profession, with limits not less than
$1,000,000 per occurrence or claim, $2,000,000 aggregate. May be waived by Risk Manager depending on the scope of services.
Other Insurance Provisions:
(a) Additional Named Insured Status
The City of Lodi, its elected and appointed boards, commissions, officers, agents, employees, and volunteers are to be covered
as additional insureds on the CGL and auto policy with respect to liability arising out of work or operations performed by or on
behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General
liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form
CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a
later edition is used
(b) Primary and Non -Contributory Insurance Endorsement
The limits of insurance coverage required may be satisfied by a combination of primary and umbrella or excess insurance. For
any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG
20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained
by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute
with it.
(c) Waiver of Subrogation Contractor hereby grants to City of Lodi a waiver of any right to subrogation which any insurer of said
Contractor may acquire against the City of Lodi by virtue of the payment of any loss under such insurance. Contractor agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether
or not the City of Lodi has received a waiver of subrogation endorsement from the insurer
NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) and (c) above: 221 West Pine Street,
Lodi, California, 95240; (2) The insurance certificate must state, on its face or as an endorsement, a description of therp oiect
that it is insuring.
(d) Severability of Interest Clause
The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to
increase the limit of the company's liability under the Contractors commercial general liability and automobile liability policies.
(e) Notice of Cancellation or Change In Coverage Endorsement
This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such
cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St., Lodi, CA 95240.
Page 1 1 of 2 pages I Risk: rev. 3/1/2018
(f) Continuity of Coverage
All policies shall be in effect on or before the first day of the Term of this Agreement. At least thirty (30) days prior to the expiration
of each insurance policy, Contractor shall furnish a certificate(s) showing that a new or extended policy has been obtained which
meets the minimum requirements of this Agreement. Contractor shall provide proof of continuing insurance on at least an annual
basis during the Term. If Contractor's insurance lapses or is discontinued for any reason, Contractor shall immediately notify the
City and immediately obtain replacement insurance. Contractor agrees and stipulates that any insurance coverage provided to the
City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or
statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.).
(g) Failure to Comply
If Contractor fails or refuses to obtain and maintain the required insurance, or fails to provide proof of coverage, the City may obtain
the insurance. Contractor shall reimburse the City for premiums paid, with interest on the premium paid by the City at the maximum
allowable legal rate then in effect in California. The City shall notify Contractor of such payment of premiums within thirty (30) days
of payment stating the amount paid, the name(s) of the insurer(s), and rate of interest. Contractor shall pay such reimbursement
and interest on the first (1st) day of the month following the City's notice. Notwithstanding any other provision of this Agreement,
if Contractor fails or refuses to obtain or maintain insurance as required by this agreement, or fails to provide proof of insurance,
the City may terminate this Agreement upon such breach. Upon such termination, Contractor shall immediately cease use of the
Site or facilities and commence and diligently pursue the removal of any and all of its personal property from the site or facilities.
(h) Verification of Coverage
Consultant shall furnish the City with a copy of the policy declaration and endorsement page(s), original certificates and
amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates
and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to
require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at
any time. Failure to exercise this right shall not constitute a waiver of the City's right to exercise after the effective
date.
(i) Self -Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to provide proof of ability
to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall
provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Q) Insurance Limits
The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's officers, employees, agents,
representatives or subcontractors. Contractor's obligation to defend, indemnify and hold the City and its officers, officials,
employees, agents and volunteers harmless under the provisions of this paragraph is not limited to or restricted by any requirement
in the Agreement for Contractor to procure and maintain a policy of insurance.
(k) Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and
Consultant shall ensure that City is an additional insured on insurance required from subcontractors
(1) Claims Made Policies
If any of the required policies provide coverage on a claims -made basis:
1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the
contract of work.
3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior
to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after
completion of contract work.
(m) Qualified Insurer(s)
All insurance required by the terms of this Agreement must be provided by insurers licensed to do business in the State of
California which are rated at least "A-, VI" by the AM Best Ratings Guide, and which are acceptable to the City. Non -admitted
surplus lines carriers may be accepted provided they are included on the most recent list of California eligible surplus lines
insurers (LESLI list) and otherwise meet City requirements.
Page 2 1 of 2 pages Risk: rev. 3/1/2018
AMENDMENT NO. 1
WEST YOST & ASSOCIATES, INC.
TASK ORDER NO. 49
jr11 C
THIS AMENDMENT, made and entered this Lay of-Febrrrary, 2021, by and between the
CITY OF LODI, a municipal corporation (hereinafter "CITY"), and WEST YOST & ASSOCIATES,
iNC., a California corporation (hereinafter called "CONTRACTOR").
WITNESSETH:
1. WHEREAS, CONTRACTOR and CITY entered into Task Order No. 49 (the "Agreement") on
September 1, 2020, attached hereto as Exhibit 1, and made a part hereof; and
2. WHEREAS, CITY requested to increase the fees under the agreement by $62,100, for a total
not to exceed amount of $255,800, and amend the existing scope of services for Regulatory
Services at White Slough Water Pollution Control Facility, attached hereto as Exhibit 2 and
made part of; and
3. WHEREAS, CONTRACTOR agrees to said amendments; and
NOW, THEREFORE, the parties agree to amend the not to exceed amount under the
Agreement as set forth above. All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Amendment No. 1 on
the date and year first above written.
CITY OF LODI, a municipal corporation
Herein above called "CITY"
By:
STEPHEN SCHWABAUER
City Manager
Attest:
_fEJENNIFER CUSMIR
r''City Clerk
Approved as to Form
may...,._
(EJNICE� . MAGDICH
&ney
WEST YOST & ASSOCIATES, INC., a California
corporation
Hereinabove called "CONTRACTOR"
By
JE P Z
Vice President
WWESTYOST
Aff Water. Engineered.
May 28, 2021
Mr. Lance Roberts
Utilities Manager
City of Lodi
1331 South Ham Lane
Lodi, CA 95240
1001 Galaxy Way 925.949.5800 phone
Suite 310 530.756.5991 fax
Concord CA 94520 westyost.com
SENT VIA: EMAIL
SUBJECT: Budget Augmentation Request No. 2 for WPCF Regulatory Services for
FY 20/21 and FY 21/22
Dear Mr. Roberts:
Since July 2020, West Yost has been providing regulatory and planning support services to the City of Lodi
(City) for the Water Pollution Control Facility (WPCF) under the Regulatory Services for Fiscal Year (FY)
20/21 and FY 21/22 (the "Project"). The purpose of this letter is to request an amendment to the scope
and budget for this Project.
Included in this letter are background information on the additional services needed, a summary of West
Yost's current scope of services, a description of the scope of services for the additional efforts, and a
requested budget augmentation.
BACKGROUND
The original scope of services forthe Project included providing routine land application reporting support
and "as needed" compliance support through FYs 20/21 and 21/22. During completion of services through
FY 20/21, it became apparent that City staff require more reporting and as -needed support than had
originally been anticipated. In addition, several Requests for Information (RFIs) have been issued over the
last nine months that have required support from West Yost to complete: two from the Regional Water
Quality Control Board (Regional Board) and two from the U.S. Environmental Protection Agency (USEPA).
A contract amendment was approved by the City Council in February 2021 related to two of these RFIs.
After development of the previous amendment request, both agencies issued additional information
requests to the City, which West Yost has supported. Additional information regarding these additional
services items is provided below.
Reporting and Regulatory Compliance Support
The land application practices activities associated with the WPCF are permitted by the Regional Board
under Waste Discharge Requirements and Master Reclamation Permit Order No. R5-2007-0113-01 (WDRs).
The WDRs require submission of monthly, quarterly and annual Self -Monitoring Reports (SMRs) to the
Regional Board. Discharges of tertiary effluent to the City's new Tertiary Storage Pond and use of the stored
recycled water are separately subject to a Notice of Applicability (NOA) No. 2016-0068-DDW-R5007 that
requires submission of separate quarterly and annual SMRs on the pond water to the Regional Board.
WEST YOST c\w\c\213\50-20-45\wP\LP-2021
Mr. Lance Roberts
May 28, 2021
Page 2
During development of the current scope of work, the City had a staff person specifically dedicated to
preparing compliance documents in addition to the WPCF staff, and the scope of service reflects the
assumption that West Yost would only serve as a secondary review. With the departure of this staff
person, West Yost has had to step in and provide more of a leadership role in the report development. It
is anticipated that this role will continue through FY 21/22.
In addition, turbidity measurements in the WPCF's tertiary effluent have in several recent months shown
potential exceedances of permit limits. Assisting WPCF staff with documenting and troubleshooting the
turbidity measurements and corrective actions in monthly SMRs has required significant, substantial
effort beyond that originally anticipated.
2021 Regional Board Draft SMR Review
On October 13, 2020, Regional Board staff submitted comments and questions to the City on the City's
April 2019 SMR; and on October 27, 2020, the Regional Board submitted an additional set of questions
along with a table listing missing data for monthly and quarterly SMRs from the period of April 2019
through August 2020. On January 11, 2021, the Regional Board issued a "Draft SMR Review" as a follow
up to the 2020 RFIs that included six categories of information. The Draft SMR Review required review to
confirm its accuracy and development of additional responses.
2021 USEPA RFI
The USEPA has jurisdiction over the WPCF biosolids operations in accordance with Section 40, Part 503 of
the Code of Federal Regulations (40 CFR 503). The City submits annual reports to the USEPA to describe the
City's compliance with the requirements 40 CFR 503.
The City received an RFI letter dated September 8, 2020, from the USEPA Region 7 seeking information
regarding the City's compliance with requirements of 40 CFR 503, specifically for biosolids generated at
the WPCF in 2019 and 2020. Six categories of information were requested, with sixteen different items
required for each year. A second RFI was received on April 8, 2021, requesting similar information from
November 2020 through the date of the letter.
CONTRACTED SCOPE OF SERVICES
The Scope of Services for the Project includes several tasks, split into two phases. Phase 1 Scope of Services
was envisioned to cover tasks required within the first FY (i.e. FY 2020/2021) and Phase 2 within the
second FY (i.e. FY 2020/2021). FY 20/21 runs through June 2021, so the Project is currently within Phase 1.
The Phase 1 Scope of Services includes the following tasks:
• Task 1.1 Project Management
• Task 1.2 Regulatory Program Management
• Task 1.3 Land Application Monitoring Coordination
• Task 1.4 Groundwater Reporting Support
• Task 1.5 NOA Adoption Support
• Task 1.6 Place of Use Change Petition Support
• Task 1.7 As -Needed WPCF Support Services
WEST YOST c\w\c\213\50-20-45\wP\LP-2021
Mr. Lance Roberts
May 28, 2021
Page 3
The Phase 2 Scope of Services includes the following tasks:
• Task 2.1 Project Management
• Task 2.2 Regulatory Program Management
• Task 2.3 Land Application Monitoring Coordination
• Task 2.4 Groundwater Reporting Support
• Task 2.7 As -Needed WPCF Support Services
The additional efforts described herein would be included under Tasks 1.1, 1.2, 1.3, 2.2, and 2.3.
Project Management (Task 1.1)
The complexities of preparing responses to the various Regional Board and USEPA responses have
required additional Project Manager coordination of West Yost staff than anticipated under the current
scope of services. Additional Project Management effort has also been needed to support development
and processing of the previous budget augmentation request and development of the current budget
augmentation request.
Regulatory Program Management (Tasks 1.2 and 2.2)
West Yost provides the City with assistance related to understanding general regulatory compliance
issues, implementing the measures needed to achieve compliance, and responding to information
requests from the Regional Board (or USEPA). The specific work and deliverables under this task are
defined in partnership with the City as needs arise, and scope is limited to the work that can be performed
within the budget allocated. Th budget under this task was increased with the previous contract
amendment to cover the following services:
• Responding to the 2020 Regional Board RFI;
• Responding to the 2020 USEPA RFI;
• Developing a revised April 2020 Self -Monitoring Report (SMR) and several revised quarterly
SMRs in response to items identified in the 2020 Regional Board RFI; and
• Developing updates to the City's 2021 land management spreadsheets in response to the
2020 Regional Board RFI.
Land Application Monitoring Coordination (Tasks 1.3 and 2.3)
This task involves providing the following services:
• Review the land application monitoring data and develop two Annual Cropping and Irrigation
Report due to the Regional Board by February 1, 2021, and February 1, 2022.
• Prepare two online Annual Biosolids Application Report, due to the USEPA by February 19,
2021, and February 19, 2022. Reports are certified and submitted by City staff.
• Review of the monthly land application reports under the WDRs completed for the months
of June 2020 through May 2022.
• Participation in annual land management kickoff meetings in early 2021 and early 2022 to
discuss planned annual operations and up to eighteen monthly meetings between July 2020
and June 2022 with City staff and/or the tenant farmers to discuss monthly reports and
farming operations.
WEST YOST c\w\c\213\50-20-45\wP\LP-2021
Mr. Lance Roberts
May 28, 2021
Page 4
ADDITIONAL SCOPE OF SERVICES
Task 1.1. Project Management
Additional project management effort is needed to coordinate preparation of responses to the 2021
USEPA and Regional Board RFIs and to develop and process the previous budget augmentation request
and develop the current budget augmentation request.
Tasks 1.2 and 2.2. Regulatory Program Management
The following services are required to assist the City in responding to the April 2021 USEPA RFI:
• Coordinate with City staff to provide additional data and information to adequately respond
to the USEPA request;
• Coordinate with City staff to document volatile solids reduction data from November 2020
through March 2021 to address USEPA vector attraction reduction requirements;
• Prepare a draft letter response to the RFI; and
• Participate in a conference call with City staff to discuss the draft letter response.
In addition, the following additional services are required to assist the City during FYs 20/21 and 21/22:
• Preparation of eight quarterly tertiary pond SMRs;
• Preparation of two annual tertiary pond SMRs; and
• Review of monthly surface discharge reporting spreadsheets prepared by City staff, starting
with January 2021 through May 2022.
Additional Deliverables for Tasks 1.2 and 2.2
• West Yost will provide a draft and final letter and attachments providing an RFI response to the
Regional Board in electronic (PDF) format.
• West Yost will provide draft reports to the City in electronic (PDF) format and submit final reports to
the Regional Board on behalf of the City in electronic (PDF) format.
• West Yost will provide review comments in emails on monthly surface discharge reporting
spreadsheets.
Tasks 1.3 and 2.3. Land Management Reporting Support
The following additional services are required to assist the City with regulatory reporting support during
FYs 20/21 and 21/22:
• Preparation of 24 monthly land management SMRs, including review and compilation of
effluent daily turbidity charts; and
• Preparation of eight quarterly land management SMRs.
Additional Deliverables for Tasks 1.3 and 2.3
• West Yost will provide draft land management reports to the City in electronic (PDF) format and
submit final land management reports to the Regional Board on behalf of the City in electronic (PDF)
format.
WEST YOST �\w\c\213\50-20-45\wP\LP-2021
Mr. Lance Roberts
May 28, 2021
Page 5
BUDGET AUGMENTATION REQUEST
The proposed additional budget for the additional services required under Tasks 1.1, 2.1, 1.2, 1.3 and 2.3
is presented in Table 1. West Yost will perform the Scope of Services on a time -and -expenses basis, based
on the hours indicated and West Yost's contracted rates. Any additional services not included in this Scope
of Services will be performed only after receiving written authorization and a corresponding budget
augmentation.
For the tasks detailed in the table, an additional budget of $55,000 is estimated to be needed. However,
the scope of another Phase 1 task was recently completed (Task 1.5 for Surface Discharge NOA Adoption
Support), and transfer of the remaining available budget from Task 1.5 is proposed to offset some of the
additional budget being requested. With that adjustments, a total of $47,600 is being requested, which
would increase the total Contract amount from $255,800 to $303,400.
Table 1. Summary of Current Task Hours and Budgets and Proposed Augmentation
EstimatedLevel of Effort, hours Budget,dollars
Proposed Proposed
Current Augmentation Augmentation Total
Project Management
Task 1.1. Project Management 16 6 22 3,800 1,500
5,300
Regulatory Program Management
Task 1.2. Regulatory Program
282
104
386
77,100
25,700
102,800
Management
Land Management Reporting Support
Task 1.3. Land Application
144
56
200
33,400
13,800
47,200
Monitoring Coordination
Task 2.3. Land Application
144
56
200
34,400
14,000
48,400
Monitoring Coordination
Total (for tasks shown)
586
222
808
148,700
55,000
203,700
We appreciate your time in reviewing the requested modifications. Please do not hesitate to let me know
if you would like to discuss the information in more detail. Thank you for your consideration in this matter.
Sincerely,
WEST YOST
Charles Hardy, PE
Senior Engineer
RCE#71015
Kathryn . Gies, PE
Engineering Manager
RCE#65022
WEST YOST �\w\c\213\50-20-45\wP\LP-2021
RESOLUTION NO. 2021-237
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO TASK ORDER NO. 49
WITH WEST YOST & ASSOCIATES, INC., OF DAVIS, FOR
REGULATORY ENGINEERING SERVICES AT
WHITE SLOUGH WATER POLLUTION CONTROL FACILITY
WHEREAS, West Yost & Associates, Inc., has provided regulatory and planning support
services for White Slough Water Pollution Control Facility since July 2020. Amendment No. 1
was approved on February 17, 2021 to expand the scope of services to include additional work
related to unanticipated Requests for Information from two regulatory agencies; and
WHEREAS, Amendment No. 2 to Task Order No. 49 allows for the generation of
additional data and information necessary for responses to United States Environmental
Protection Agency and State of California Regional Water Quality Control Board requests and to
assist the City in preparing quarterly and annual tertiary pond Self -Monitoring Reports; and
WHEREAS, staff recommends authorizing the City Manager to execute Amendment
No. 2 to Task Order No. 49 with West Yost & Associates, Inc., in the amount of $47,600, for a
total not -to -exceed amount of $303,400.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Amendment No. 2 to Task Order No. 49 with West Yost
& Associates, Inc., of Davis, California, in the amount of $47,600; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: August 18, 2021
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2021-237 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held August 18, 2021, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Kuehne
ABSTAIN: COUNCIL MEMBERS — None
JENNIF CUSMIR
City Clerk
2021-237