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HomeMy WebLinkAboutAgenda Report - August 18, 2021 C-04AGENDAITEM C�4 0 CITY OF LODI .i7l COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing Purchase of Computer Monitors from CDW Government, of Chicago, IL ($25,273) MEETING DATE: August 18, 2021 PREPARED BY: Chief of Police RECOMMENDED ACTION Adopt resolution authorizing purchase of computer monitors from CDW Government, of Chicago, IL in the amount of $25,273. BACKGROUND INFORMATION: The Information Technology Department was awarded a grant for a PC refresh project. This project encompasses replacing all PCs in the City that are running on Windows 10 software or older. The Police Department was notified that these PCs did not include monitors and that the department was responsible for purchasing this portion of replacement. Information Technology provided the Police Department the attached quote from CDW-G for the monitors that the department needs to complete the project. Staff requests that the Council approve the purchase of the monitors to complete the PC refresh project for the Police Department. FISCAL IMPACT: $25,273 is included in the FY 2021/22 budget. FUNDING AVAILABLE. $25,273 — Repairs to Communication Equipment (10031004.72530 - Expense) Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director Sierra Brucia Sierra Brucia Chief of Police APPROVED: Steve Schwabauer Steve Schwabauer, City Manager PEOPLE =WHO GET IT BEAR BMW DUKE, Thank you for considering CDW•G LLC for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL 1CSFZGO 7/19/2021 PD FINAL QUOTE 1348160 $25,272.80 IMPORTANT - PLEASE READ Fees applied to item(s): 5526181, 5850945 QUOTE DETAILS ITEM QTY CDW# UNIT PRICE EXT. PRICE Dell Dual VESA Mount Stand with adaptor box for Micro 23 5493585 $33.16 $762.68 Chassis - Customer Ki Mfg. Part#: MNT-DUL-MFF-D9 UNSPSC:56101501 Contract: National IPA Technology Solutions (2018011-01) Planar Universal Height Adiust Stand 23 2973460 $63.38 $1,457.74 Mfg. Part#: 997-7029-00 UNSPSC:56101501 Contract: National IPA Technology Solutions (2018011-01) Samsuna U32R590CWN - UR59C Series - LED monitor - curved 7 5526181 $434.24 $3,039.68 -4K-32" Mfg. Part#: U32R590CWN UNSPSC:43211902 Contract: National IPA Technology Solutions (2018011-01) Microsoft Office Professional Plus 2019 - license - 1 PC 30 5300199 $360.98 $10,829.40 Mfg. Part#: 79P-05746 UNSPSC:43231513 Electronic distribution - NO MEDIA Contract: National IPA Technology Solutions (2018011-01) Dell P2412H - LED monitor - Full HD (10800) - s" 32 5850945 $246.95 $7,902.40 Mfg. Part#: DELL-P2419HE Contract: National IPA Technology Solutions (2018011-01) RECYCLING FEE DETAILS ITEM QTY CDW# UNIT PRICE EXT. PRICE RECYCLING FEE 15" TO LESS THAN 35" 39 654810 $5.00 $195.00 Fee Applied to Item: 5526181,5850945 PURCHASER BILLING INFO SUBTOTAL $23,991.90 Page 1 of 2 Billing Address: CITY OF LODI ACCTS PAYABLE PO BOX 3006 LODI, CA 95241-1910 Phone: (209) 333-5538 Payment Terms: Net 30 Days -Govt State/Local DELIVER TO Shipping Address: CITY OF LODI ATTN:DANNY DUKE 221 W. PINE STREET LODI, CA 95240-2089 Phone: (209) 333-5538 Shipping Method: UPS Ground (2-3 days) SHIPPING $0.00 RECYCLING FEE $195.00 SALES TAX $1,085.90 GRAND TOTAL $25,272.80 Please remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDW•G LLC SALES CONTACT INFORMATION Brian Clouser 1 (866) 339-4119 1 briaclo@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at htto://www.cdwg.com/content/terms-conditions/product-sales aspx For more information, contact a COW account manager © 2021 CDW•G LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 2 of 2 RESOLUTION NO. 2021-225 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE PURCHASE OF COMPUTER MONITORS FROM CDW GOVERNMENT, OF CHICAGO, ILLINOIS WHEREAS, the Information Technology Department was awarded a grant for a PC refresh project, which encompassed replacing all PCs in the City that are running on Windows 10 software or older; and WHEREAS, the Police Department was notified that these PCs did not include monitors and that the Department was responsible for purchasing this portion of replacement; and WHEREAS, Information Technology provided the Police Department a quote from CDW-G for the necessary monitors. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the purchase of the monitors from CDW Government, of Chicago, Illinois, to complete the PC refresh project for the Police Department in the amount of $25,273. Date: August 18, 2021 ------------------ ------------------ I hereby certify that Resolution No. 2021-225 was passed and adopted by the Lodi City Council in a regular meeting held August 18, 2021, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Kuehne ABSTAIN: COUNCIL MEMBERS — None JENNIFER City Clerk 2021-225 ISMIR