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Home My WebLink AboutAgenda Report - August 4, 2021 C-033 AGENDA ITEM elm ifi%l CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving Purchase of New Computers and Operating System Upgrade at Lodi Public Library for public use from CDWG ($37,138) MEETING DATE: August 4, 2021 PREPARED BY: Information Systems Manager RECOMMENDED ACTION: Adopt resolution approving purchase of new computers and operating system upgrade for public use at Lodi Public Library from CDWG for the amount of ($37,138). BACKGROUND INFORMATION: The City is continuously refreshing desktop computers for departments within the City. Computers need to be replaced on a four year cycle to ensure units are maintained with up-to-date patches and can be properly secured with the latest hardware and software. The City is actively replacing computers that are running outdated operating systems, Windows 7, that is no longer supported by Microsoft. These units are a cyber -security risk to the City and need to be replaced with newer units running the latest version of Windows 10. In accordance with Lodi Municipal Code Section 3.20.077, the Information Technology Manager has the ability to acquire electronic hardware through negotiation, requests for proposal or competitive bids and award based on "best value" criteria. The Information Technology Manager has selected to utilize the negotiation method for acquiring these desktop computers and laptops for the following reasons: • IT manufactures will work with one value-added reseller (VAR) when creating quotes for products for a single customer. • Other VARs will not quote a product from the same manufacture if a prior quote had already been created for a competing VAR for a single customer It is the staff recommendation to purchase the computers from CDWG, using contract California Multiple Award Schedules (CMAS) through EC America (3-13-70-0793E). FISCAL IMPACT: A critical failure of desktops can create a loss of productivity and sensitive data. FUNDING AVAILABLE: 12090000.77030 Benjamin Buecher Information Technology Manager ot___446 PPRO D�'4,1r (Jul 21, 202113: Stephen Schwabauer, City Manager Andrew Keys Deputy City Manager JA/ja Attachments cc: D<*A*+LTechno1ogies A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we've created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order. Quote No. Total Customer # Quoted On Expires by Contract Name Contract Code Customer Agreement # 3000091381628.1 $30,396.21 1452833 Jul. 14, 2021 Sep. 12, 2021 State of California, State of (NASPO) C000000181156 M N W N C-108/7157034003 Message from your Sales Rep Sales Rep Chris Mak Phone (800) 456-3355, 6182369 Email Christopher_ Mak@Dell.com Billing To ACCOUNTS PAYABLE CITY OF LODI 221 W PINE ST 221 W PINE ST LODI, CA 95240-2089 Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Chris Mak Shipping Group Shipping To DALE TAYLOR CITY OF LODI 221 W PINE ST LODI, CA 95240-2019 (209) 269-4658 Product OptiPlex 5090 Small Form Factor Shipping Method Standard Delivery Unit Price Quantity $1,132.80 25 Subtotal $28,320.00 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Subtotal: $28,320.00 Shipping: $0.00 Non -Taxable Amount: $3,153.75 Taxable Amount: $25,166.25 Estimated Tax: $2,076.21 Total: $30,396.21 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Shipping Group Details Shipping To Shipping Method DALE TAYLOR Standard Delivery CITY OF LODI 221 W PINE ST LODI, CA 95240-2019 (209) 269-4658 Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Quantity Subtotal OptiPlex 5090 Small Form Factor $1,132.80 25 $28,320.00 Estimated delivery if purchased today: Sep. 17, 2021 Contract # C000000181156 Customer Agreement # MNWNC-108/7157034003 Description SKU Unit Price Quantity Subtotal OptiPlex 5090 SFF XCTO 210-AYSC - 25 - 10th Generation Intel Core i7-10700 (8 -Core, 16MB Cache, 2.9GHz to 338-BVCD 25 - 4.8GHz, 65W) Windows 10 Pro English, French, Spanish 619-AHKN - 25 - No Microsoft Office License Included — 30 day Trial Offer Only 658-BCSB - 25 - 16GB (2x8GB) DDR4 non ECC memory 370-AGFS - 25 - M.2 256GB PCIe NVMe Class 40 Solid State Drive 400-BLOQ - 25 - M.2 2200 Thermal Pad 412-AAQT - 25 - M2X3.5 Screw for SSD/DDPE 773-BBBC - 25 - No Additional Hard Drive 401-AANH - 25 - Intel Integrated Graphics, Dell OptiPlex 490-BBFG - 25 - OptiPlex 5090 Small Form Factor with 20OW up to 85% efficient 329-BFHS 25 - Power Supply (80PIus Bronze), DAO, BCC System Power Cord (Philipine/TH/US) 450-AAOJ - 25 - DVD+/ -RW Bezel 325-BDSH - 25 - 8x DVD+/ -RW 9.5mm Optical Disk Drive 429-ABFH - 25 - CMS Essentials DVD no Media 658-BBTV - 25 - No Media Card Reader 379-BBHM - 25 - No Wireless LAN Card (no WiFi enablement) 555-BBFO - 25 - No Wireless Driver (no WiFi enablement) 340-AFMQ - 25 - Chassis Intrusion Switch - SFF 461-AAEE - 25 - No Stand Option 575-BBBI - 25 - No Additional Cable Requested 379-BBCY - 25 - No PCIe add-in card 492-BBFF - 25 - No Additional Add In Cards 382-BBHX - 25 - No Additional Video Ports 492-BCKH - 25 - Dell Pro Wireless Keyboard and Mouse - KM5221 W - English 580-AJJG - 25 - Mouse included with Keyboard 570-AADI - 25 - No Cable Cover 325-BCZQ - 25 - Not selected in this configuration 817-BBBC - 25 - Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 SupportAssist 525-BBCL - 25 Dell(TM) Digital Delivery Cirrus Client 640-BBLW - 25 Dell Client System Update (Updates latest Dell Recommended BIOS, 658-BBMR 25 Drivers, Firmware and Apps) Waves Maxx Audio 658-BBRB - 25 Dell SupportAssist OS Recovery Tool 658-BEOK - 25 Dell Optimizer 658-BEQP - 25 OS-Windows Media Not Included 620-AALW - 25 ENERGY STAR Qualified 387-BBLW - 25 SERI Guide (ENG/FR/Multi) 340-AGIK - 25 Dell Watchdog Timer 379-BEKK - 25 Quick Setup Guide 5090 SFF 340-CVFR - 25 US Order 332-1286 - 25 No UPC Label 389-BCGW - 25 Trusted Platform Module (Discrete TPM Enabled) 329-BBJL - 25 Shipping Material for SFF 340-CQYR - 25 Shipping Label 389-BBUU - 25 MOD, LBL,REG,SFF,JSD2,200,5090 389-DZDJ - 25 No Hard Drive Bracket, Dell OptiPlex 575-BBKX - 25 Intel(R) Core(TM) 7 Processor Label 340-CNBW - 25 Desktop BTO Standard shipment 800-BBIO - 25 No Anti-Virus Software 650-AAAM - 25 Custom Configuration 817-BBBB - 25 Speaker for Tower and SFF 520-AARD - 25 No AutoPilot 340-CKSZ - 25 EPEAT 2018 Registered (Silver) 379-BDTO - 25 Intel Standard Manageability 631-ACYB - 25 Dell Limited Hardware Warranty Plus Service 804-9043 - 25 ProSupport: 7x24 Technical Support, 4 Years 804-9051 - 25 ProSupport: Next Business Day Onsite 4 Years 804-9071 - 25 Thank you choosing Dell ProSupport. For tech support, visit 989-3449 25 //support.dell.com/ProSupport Subtotal: $28,320.00 Shipping: $0.00 Estimated Tax: $2,076.21 Total: $30,396.21 Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Important Notes Terms of Sale This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote ("Supplier") and the entity to whom this Quote was issued ("Customer"). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable. Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer's affiliate and Supplier or a Supplier's affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell's Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a- Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the "Governing Terms"). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier. Supplier Software Licenses and Services Descriptions: Customer's use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier -branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions. htm. Offer -Specific, Third Party and Program Specific Terms: Customer's use of third -party software is subject to the license terms that accompany the software. Certain Supplier -branded and third -party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms ("Offer Specific Terms"). In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer -specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier. In case of Financing only: If Customer intends to enter into a financing arrangement ("Financing Agreement") for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre -approved by Supplier ("FS"), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer's use (and Customer's resale of and the end -user's use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier. Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier's compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement. For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer's invoice. Supplier encourages customers to dispose of electronic equipment properly. Electronically linked terms and descriptions are available in hard copy upon request 'Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States. Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 PEOPLE WHO Z'GETIT DEAR DANNY DUKE, Thank you for considering CDW•G LLC for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL 1C5DT7M 7/14/2021 LIBRARY PUBLIC MONITORS 1348160 $6,741.51 IMPORTANT - PLEASE READ Fees applied to item(s): 6501717 QUOTE DETAILS SUBTOTAL $6,112.25 Billing Address: SHIPPING ITEM QTY CDW# UNIT PRICE EXT. PRICE Dell E2420H - LED monitor - Full HD (10800) - 24" Mfg. Part#: 210-AUNE Contract: National IPA Technology Solutions (2018011-01) 25 6501717 $244.49 $6,112.25 RECYCLING FEE DETAILS $6,741.51 DELIVER TO Please remit payments to: CDW Government ITEM QTY CDW# UNIT PRICE EXT. PRICE RECYCLING FEE 15" TO LESS THAN 35" Fee Applied to Item: 6501717 25 654810 $5.00 $125.00 PURCHASER BILLING INFO SUBTOTAL $6,112.25 Billing Address: SHIPPING $0.00 CITY OF LODI RECYCLING FEE $125.00 ACCTS PAYABLE PO BOX 3006 SALES TAX $504.26 LODI, CA 95241-1910 Phone: (209) 333-5538 Payment Terms: GRAND TOTAL $6,741.51 DELIVER TO Please remit payments to: CDW Government Shipping Address: CITY OF LODI 75 Remittance Drive ATTN:DANNY DUKE Suite 1515 221 W. PINE STREET Chicago, IL 60675-1515 LODI, CA 95240-2089 Phone: (209) 333-5538 Shipping Method: DROP SHIP -GROUND .:� Brian Clouser 1 (866) 339-4119 1 briaclo@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at htt w, cdwa.com/content/terms-conditions/product-sales.asix For more information, contact a CDW account manager @ 2021 CDW•G LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 1 of 1 RESOLUTION NO. 2021-215 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE PURCHASE OF NEW COMPUTERS AND UPGRADED OPERATING SYSTEM FOR PUBLIC USE AT THE LODI PUBLIC LIBRARY FROM CDWG, OF VERNON HILLS, ILLINOIS, UTILIZING CALIFORNIA MULTIPLE AWARDS SCHEDULES THROUGH EC AMERICA (3-13-70-0793E) ------------------------------------------------------------------------ ------------------------------------------------------------------------ WHEREAS, the City is continuously refreshing desktop computers for departments; and WHEREAS, computers need to be replaced on a four-year cycle to ensure units are maintained with up-to-date patches and can be properly secured with the latest hardware and software; and WHEREAS, staff recommends the purchase of new computers and upgraded operating system for public use at the Lodi Public Library from CDWG, of Vernon Hills, Illinois, in the amount of $37,138, utilizing California Multiple Awards Schedules through EC America (3-13-70-0793E). NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the purchase of new computers and upgraded operating system for public use at the Lodi Public Library from CDWG, of Vernon Hills, Illinois, in the amount of $37,138, utilizing California Multiple Awards Schedules through EC America (3-13-70-0793E). Dated: August 4, 2021 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2021-215 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 4, 2021 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None JENNIF CUSMIR City Clerk 2021-215