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Agenda Report - July 21, 2021 C-09
AGENDA ITEM C40c) CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing Replacement Vehicle Purchases from Folsom Lake Ford of Folsom, CA and Emergency Equipment and Installation from Stommel Inc. dba. LEHR of Sacramento, CA ($160,175) MEETING DATE: July 21, 2021 PREPARED BY: Chief of Police RECOMMENDED ACTION: Adopt resolution authorizing replacement vehicle purchases from Folsom Lake Ford of Folsom, CA and emergency equipment and installation from Stommel Inc. dba. LEHR of Sacramento, CA in the amount of $160,175. BACKGROUND INFORMATION: On June 2nd, 2021 council approved the 2021/22 fiscal year budget. Within the budget the Police Department requested the replacement of four Ford Police Interceptor Utility Vehicles in accordance with the fleet replacement policy. On April 7'h the Council approved the pre -purchase of one Police Interceptor due to an oversite on Folsom Lake Ford's behalf and the availability of the vehicle. Due to this pre -purchase we are requesting the purchase of three Police Department Interceptor Utility Vehicles including emergency equipment and installation that was requested and approved during the 2021/22 budget process. Folsom Lake Ford is a State of California contract dealer for government vehicles for model year 2022. LEHR is the exclusive emergency equipment vendor and installer in the Northern California area. Staff requests the authorization to replace the three vehicles listed below in accordance with the fleet replacement policy. APPROVED: Steve Schwabauer, City Manager Explorer Explorer Explorer Replace 05-03 05-21 05-05 VIN 1 FM5K8ARXEGB02444 1 FM5K8AR2FGC51884 1 FM5K8AR7GGA48474 Year 2014 2015 2016 License 1434137 1502896 1485255 Type INTERCEPTOR INTERCEPTOR INTERCEPTOR APPROVED: Steve Schwabauer, City Manager Adopt Resolution Authorizing Replacement Vehicle Purchases from Folsom Lake Ford of Folsom, CA and Emergency Equipment and Installation from Stommel Inc. dba. LEHR of Sacramento, CA ($160,175) July 21, 2021 Page 2 FISCAL IMPACT: $160,175 is included in the FY 2021/22 budget. FUNDING AVAILABLE: $160,175 - Vehicle Replacement Fund (64399100.77040 - Expense) Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director Sierra Brucia Chief of Police Special Alloc. # J.V.# _--- CITYWANAGER'& -- SPECIAL REQUEST REQUEST TITLE: Purchase of Budgeted Replacement Vehicle SUBMITTED BY: Police Chief / Police Fleet Supervisor DATE: July 5th, 2021 RECOMMENDED ACTION: That the City Manager authorize the purchase of one 2022 Ford Police Interceptor Utility Vehicle (SUV) from Folsom Lake Ford, a State of California contract dealer for government vehicles for model year 2022, in the amount of $41,117.15 and an additional $12,274.27 for the purchase and installation of emergency and electronic equipment through Lehr Auto, for the total price of $53,391.42 BACKGROUND INFORMATION: This vehicle purchase and disposition is taking the place of car 05- 03 that was budgeted for replacement in the 2021/22 fiscal year. This vehicle is replacing a 2014 Ford Police Interceptor Utility. The 2014 Ford Police Interceptor Utility (05-03) is 7 years old and has 121,186 miles as of 06/30/2021. The guidelines for replacement of this class of vehicle are 4-6 years 1100,000 miles. The total repair and maintenance cost on this vehicle to date are $37,034.01 and has an estimated value between $1000 and $3000 at auction. After considering these factors, it is recommended that a replacement be purchased now. APPROVED FUNDING SOURCE: Vehicle Replacement Fund Submitted by: Deputy City Manager - Approval of Funding Source: Account Number: 40399100.77040 Sean Blandford Date Police Fleet Supervisor Randy Laney Date Fleet Supervisor Andrew Keys Date Deputy City Manager APPROVED: DATE Steve Schwabauer City Manager CM Special Request Car 03 MEMORANDUM FOR PURCHASE/DISPOSITION OF VEHICLE To: Fleet Supervisor Deputy City Manager/Internal Services Director City Manager From: Lt. Sean Blandford, Police Fleet Coordinator Date: July 5, 2021 Subject: Request for Approval to Purchase Replacement of and Dispose of Surplus Vehicle # 05=003 Approval is requested to purchase the replacement for, and complete the disposition of, the following vehicle: Year 2014 Make: Ford Model: Police Interceptor Utility Body Type: SUV Current Assignment Dept. Police Division Operations City Vehicle No. 05-003 Lic. No. 1434138 VIN 1 FM5K8ARXEGB02444 Current Odometer or Hour Meter Reading 121,186 Miles Hours Replacement Guidelines for this Vehicle Service Years 4-6 Mileage/Hours 100,000 Additional Information Cost of Repairs Cost of Maintenance Total Cost of Repairs to Date $30,675.95 to Date $6,35&0 and Maintenance to Date $37,034.01 Estimated value (check one) ❑ No value or junk ❑ <$1,000 ® $1,000-$3,000 ❑ Other: $ Planned method of disposition (check one) ❑ Intra -City Transfer to Department, ❑ Sealed Bid ® Off-site Auction ❑ Trade-in ❑ Dismantled, for Parts Fleet (Wrecked vehicles estimated to have only junk value shall be removed from City property by the most economical means.) Fund to be credited. Vehicle Replacement Fund Lt. Sean Blandford, Police Fleet Coordinator Approved: Approved: Approved: Randy Laney, Fleet Superintendent Andrew Keys, Deputy City Manager Steve Schwabauer, City Manager Date: Date: Date: Attachments for signature: ❑ Title ❑ Vehicle/Vessel Transfer Form ❑ Release of Liability ❑ (Other) MEMORANDUM, City of Lodi To: Fleet Supervisor City Engineer/Deputy Public Works Director Deputy City Manager/Internal Services Director City Manager From: Lt. Sean Blandford Police Fleet Coordinator Date: July 5, 2021 Subject: Disposition of Vehicle # 05-003 Please continue with the circulation of the attached disposition form as outlined below: Initial/Date / 1. Fleet Coordinator, please complete the subject memorandum, sign, date and send to the Fleet Supervisor for approval. / 2. Fleet Supervisor, please sign, date and send to the City Engineer/ Deputy Public Works Director. / 3. City Engineer/Deputy Public Works Director, please sign, date, and send to Deputy City Manager/Internal Services Director. / 4. Deputy City Manager/Internal Services Director, please sign and date, and send to City Manager. / 5. City Manager, please approve by signing and dating where indicated and send to Fleet Supervisor. / 6. Fleet and Facilities Supervisor, please attach, sign, and date Title and other DMV documents, initiate disposition, and maintain original on file. / 7. Fleet Coordinator, please have copies made for City Council and Risk Manager. LR/nl cc: City Council City Clerk, Jennifer Farraiolo Supervising Budget Analyst, Susan Bjork Risk Manager, Bev Jensen Public Works Fleet Services Adm. Clerk, Michelle Niemantsverdriet Dispostion Car 03 7/6/2021 O a r N ti iz: 4 Lij LU LU o� a h a Cfl O G N Go O CC IA O N O (V O eov000000eevoeooo C') O O O M CR N O C? O MCR 't Nt CO M N r O w .� W I- —0 r M T O m O O •-- n 00 0 o n n O N M m r N N CO rn n O N h CO I- CO N O I() O CO N h h M M M O tl' N M M Ca7 f0 CV ti 00 GO a0 M COIm c- In r (D M' N M -T N N r Cl) Cl) CO w M M N M D2 to O M N;� O O d 0 O CO h - O O M CO N 10 I. vi W h 0 0 O CD Di M CD CV �M O ui n M C M O Cp o rn o rn o T CD m o m w w U OU (D U m > j cm Z w Z P Z (n W M h N O* N 0 n f0 N N w N M c- O V N N r r 10 N' O i CO CL j i jl N O N O V cr) r N n r 107_ n m w - i N N _ in G u w CV {-ji_. �� i 0 o 0 U 0 TI - F}n Q 0 J h o aD o o to IC) T 00 0opp n OD O O 0I OR O o n N O CO M V m O 0 I"' 0 U Q O N 00 O O f0 07 O) 0) CA Ih 't 00 OD IO Cl) 10 O M d' h N w V M O aa Q U) O LL N OD et N N In 00 OD 0) Cl) N N V' 't J = O N co v O LL J LL mw O Q U �W o oo N U� Of LU 2 J > N CR MMCJ O ti 0 OR M d0' O N N U 0CV f0 N N (V O M h M- N M N 0 d Lo r r r \ � o rn o rn o T CD m o m w w U OU (D U m > j cm Z w Z P Z (n W M h N O* N 0 n f0 N N w N M c- O V N N r r 10 N' O i CO CL j i jl w - i in u -' CV {-ji_. �� i 0 ro N O N N M N M N W Fo (9U U m Z DQ Q Z = U z Z LU O 06 Fa- O J w F - p z m a 0 co z w Q ❑ U) Ur o!f X w W Z) Zm O O Z = a p p w �Z z� UlCD - �¢ z w 0 w¢ w a g W w Q~Q ❑ W W Z (n U' W� g W W U U W LLl O J Q O g Z m m w m w F w w o m tap w Q a o O O O O O O r r r r r N ID F' O O O O O O O O O O O O O O O O O THE FOR = S:OuRO 12765 FOLSOM BLVD. • FOLSOM, CA 9583Q • (916) "353 -gaol? F6eet Dftectbr (914.353.2M W. aid 2022 ORDER -PRODUCTION Fm 1.80045.5-M COL 141 N&M ---------------------- - '-= .. Far 16)-959=2D78— BEGINS 10/11/2021 7/l/2021 K8A 4DR AWD POLICE .119.09" wE UM AGATE BLACK '�• 9 C•LTH BKTS/VNL R 6 EFIONY 500A EQUIP GRP .AM/FM STEREO 99B 3.3L V6 TIVCT 44U 10SPD AUTO TRAN CA BOARD FEES 16D BADGE DELETE 17T CARGO DOME LAMP 42S 50 STATE EMISS 43D COURTESY DtSASL 515 DUAL. LED LAMPS 59B KEY CODE 1284X 6OR NOISE SUPMESS 66A FRONT HDL.MP PKG .GRILL WIRING. 66C REAR LIGHT PKG 68G RR OR/LK INOP 76R REVERSE SENSING 87R RR VIEW MIR/CAM 90E LH/RH PNLS III FLEX -FUEL 153 --"'PRT LICENSE BKT $38,030.85 $ 3,137.55 TAX @ 8.25% $ 8.75 CA TIRE FEE $41,177.15 PER UNIT LESS $500.00 DISCOUNT 20 DAY PAYMENT INCLUDES WHITE ROOF AND 4 DOORS WHITE Sales Quote 631 North Market Blvd, Suite N Sacramento, CA 95834 Quote Number: 30898 Phone: 916-407-1888 Fax: 916-646-6656 Document Date: 7/6/2021 Terms: Net 30 Payment Method: Sell Lodi Police Department Ship Lodi Police Department To: )annelle Baker To: Lt. Nelson 215 W Elm Street 215 W. Elm St WHELENPRMO Lodi, CA 95241 Lodi, CA 95240 246.00 Phone: 209-333-6722 Phone: 209-333-6722 Ship Via Ship from Lehr's Warehouse Customer ID 50888 Tax [dent. Type Legal Entity Salesperson Steve Adair Vehicle Information: Item No. Description Category Quantity Unit Price Total Price Utility 2021 Patrol Front End Equipment SA315P SIREN SPEAKER 10OW WHELENPRMO 1 246.00 246.00 PROMO SAK66P SPEAKER BRACKET-P/S UTILITY 2020 WHELENPRMO 1 30.75 30.75 BK20191TU20 PB450L4 LIGHTED PUSH BUMPER 2020 SETINA 1 849.15 849.15 UTIL EX0011 PATROL POWER HARNESS FRT MNT PI PATROLPOWR 1 840.00 840.00 UTIL 2020 Line notes I INSTALLATION CHARGES LABOR 8 Roof Equipment 112DEDE 54" LIBERTY II DUO CO, RW/BW C&F, WHELENLB 1 1,929.00 1,929.00 RA/BA RR, TD, AL STPKT10S STRAP KIT UTILITY 2020- WHELEN 1 66.50 66.50 1J500ST TDS&STROBE TUBE WHELEN 1 312.20 312.20 NMO-K-DS COAX CABLE RADIO 1 29.64 29.64 1 INSTALLATION CHARGES LABOR 3 Customer Supplied Materials RADIO HARRIS M7300, ANTENNA AND CABLE Drivers Compartment C-VS-1012-INUT WHEN OUT USE C-VS-1210-INUT 22" HAVIS 1 406.40 406.40 2020-21 FORD C -MD -119 11" SLIDE ARM HAVIS 1 272.44 272.44 C-EB40-CCS-1 P FACE PLATE 1 PC 4" HAVIS 1 26.82 26.82 C-EB30-CH7-1P FACE PLATE 1 P 3" HAVIS 1 24.22 24.22 Sales Quote 631 North Market Blvd, Suite N Sacramento, CA 95834 Quote Number: 30898 Phone: 916-407-1888 Fax: 916-646-6656 Document Date: 7/6/2021 C-CUP2-1 Terms: Net 30 1 Payment Method: 36.34 Sell Lodi Police Department Ship Lodi Police Department HAVIS To: Jannelle Baker To: Lt. Nelson 9.52 215 W Elm Street _ 2_1_S_W EImSt HAVIS Lodi, CA 95241 Lodi, CA 95240 19.04 Phone: 209-333-6722 Phone: 209-333-6722 HAVIS Ship Via Ship from Lehr's Warehouse Customer ID 50888 Tax Ident. Type Legal Entity Salesperson Steve Adair Vehicle Information: Item No. Description Category Quantity Unit Price Total Price C-CUP2-1 CON,ACSY,CUP HOLDER 4" HAVIS 1 36.34 36.34 C -FP -1 FACE PLATE 1" HAVIS 1 9.52 9.52 C -FP -2 FACE PLATE 2" HAVIS 2 9.52 19.04 C -AP -0645-L ACCY POCKET 6" W/HINGED LID/LOCK HAVIS 1 104.24 104.24 MMSU-1 MAGNETIC MIC KIT MAGMIC 2 34.95 69.90 CSM Weapon Rack I INSTALLATION CHARGES LABOR 11 Customer Supplied Materials Computer,dock and power supply RADIO HARRIS, CABLE AND ANTENNA Prisoner Compartment PK04191TU20TM #10VSC RP COATED POLY PARTITION SETINA 1 781.15 781.15 W/WINDOW SCREEN WK05141TU20 WINDOW BARRIERS VS STEEL VERTICAL SETINA 1 228.65 228.65 UTILITY 2020 DK01001TU20 TPO DOOR PANELS BLK, UTIL 2020 SETINA 1 228.65 228.65 QK06351TU20 REPL SEAT W/CENTER PULL BELTS & 12VS SETINA 1 1,111.80 1,111.80 REAR PARTITON I INSTALLATION CHARGES LABOR 7.5 Back End Equipment TK23071TU20 EZ LIFT CARGO DECK W/RADIO TRAY 2020 SETINA 1 976.65 976.65 UTIL TK0241ITU20EZ CARGO BOX DSC BSN SETINA 1 1,189.15 1,189.15 MDPE-MODULE PRE EMPTION MOD ECCO 1 205.61 205.61 VTX609R VERTEX SUPER -LED LIGHT RED WHELENPRMO 1 72.90 72.90 PROMO VTX609B VERTEX SUPER -LED LIGHT BLUE WHELENPRMO 1 72.90 72.90 Sales Quote 631 North Market Blvd, Suite N Sacramento, CA 95834 Quote Number: 30898 Phone: 916-407-1888 Fax: 916-646-6656 Document Date: 7/6/2021 50888 Terms: Net 30 Legal Entity Payment Method: Sell Lodi Police Department Ship Lodi Police Department To: Jannelle Baker To: Lt. Nelson 215 W Elm Street 21 -S -W Elm St Lodi, CA 95241 Lodi, CA 95240 Phone: 209-333-6722 Phone: 209-333-6722 Ship Via Ship from Lehr's Warehouse Customer ID 50888 Tax Ident. Type Legal Entity SalesPerson Steve Adair Vehicle Information: Item No. Description Category Quantity Unit Price Total Price PROMO CCSRNTS CARBIDE SIREN AMP W/CANPOR/TA WHELENPRMO 1 859.00 859.00 PROMO CANCTL7 CONTROL HEAD 21 PUSH -BUTTONS, 4- WHELENPRMO 1 340.20 340.20 PSS, MIC I INSTALLATION CHARGES LABOR 10.5 INSTALL INSTALL MATERIALS OTHER 1 F Shipping Charges OTHER 1 Amount Subject to Sales Tax 11338.82 Subtotal: 11338.82 Amount Exempt from Sales Tax 0.00 Total Sales Tax: 935.45 Total: 12,274.27 Special Alloc. # J.V.# CITY MANAGER'S SPECIAL REQUEST REQUEST TITLE: Purchase of Budgeted Replacement Vehicle SUBMITTED BY: Police Chief / Police Fleet Supervisor DATE: July 5th, 2021 RECOMMENDED ACTION: That the City Manager authorize the purchase of one 2022 Ford Police Interceptor Utility Vehicle (SUV) from Folsom Lake Ford, a State of California contract dealer for government vehicles for model year 2022, in the amount of $41,117.15 and an additional $12,274.27 for the purchase and installation of emergency and electronic equipment through Lehr Auto, for the total price of $53,391.42 BACKGROUND INFORMATION: This vehicle purchase and disposition is taking the place of car 05- 05 that was budgeted for replacement in the 2021/22 fiscal year. This vehicle is replacing a 2016 Ford Police Interceptor Utility. The 2016 Ford Police Interceptor Utility (05-05) is 5 years old and has 138,716 miles as of 06/30/2021. The guidelines for replacement of this class of vehicle are 4-6 years / 100,000 miles. The total repair and maintenance cost on this vehicle to date are $34,558.39 and has an estimated value between $1000 and $3000 at auction. After considering these factors, it is recommended that a replacement be purchased now. APPROVED FUNDING SOURCE: Vehicle Replacement Fund Submitted by: Sean Blandford Date Police Fleet Supervisor Randy Laney Date Fleet Supervisor Deputy City Manager - Approval of Funding Source: Andrew Keys Date Deputy City Manager Account Number: 40399100.77040 APPROVED: DATE Steve Schwabauer City Manager MEMORANDUM FOR PURCHASE/DISPOSITION OF VEHICLE To: Fleet Supervisor Deputy City Manager/Internal Services Director City Manager From: Lt. Sean Blandford, Police Fleet Coordinator Date: July 5, 2021 Subject: Request for Approval to Purchase Replacement of and Dispose of Surplus - - -- Approval is requested to purchase the replacement for, and complete the disposition of, the following vehicle: Year 2016 Make Ford Model Police Interceptor Utility Body Type SUV Current Assignment Dept. Police Division Operations City Vehicle No. 05-005 Lic. No. 1485255 VIN 1FM5K8AR7GGA48474 Current Odometer or Hour Meter Reading 138,716 Miles Hours Replacement Guidelines for this Vehicle Service Years 4-6 Mileage/Hours 100,000 Additional Information Cost of Repairs Cost of Maintenance Total Cost of Repairs to Date $34,558.39 to Date $4,005.35 and Maintenance to Date $34,55&3 Estimated value (check one) ❑ No value or junk ❑ <$1,000 ® $1,000-$3,000 ❑ Other: $ Planned method of disposition (check one) ❑ Intra -City Transfer to Department, ❑ Sealed Bid ® Off-site Auction ❑ Trade-in ❑ Dismantled, for Parts Fleet (Wrecked vehicles estimated to have only junk value shall be removed from City property by the most economical means.) Fund to be credited. Vehicle Replacement Fund Lt Sean Blandford, Police Fleet Coordinator Approved: Date: Randy Laney, Fleet Superintendent Approved: Date: Andrew Keys, Deputy City Manager Approved: Date: Steve Schwabauer, City Manager Attachments for signature: ❑ Title ❑ VehicleNessel Transfer Form ❑ Release of Liability ❑ (Other) MEMORANDUM, City of Lodi To: Fleet Supervisor City Engineer/Deputy Public Works Director Deputy City Manager/Internal Services Director City Manager From: Lt. Sean Blandford Police Fleet Coordinator Date: July 5, 2021 ub�ect: Disposition of Vehicle # 05-005 Please continue with the circulation of the attached disposition form as outlined below: Initial/Date / 1. Fleet Coordinator, please complete the subject memorandum, sign, date and send to the Fleet Supervisor for approval. / 2. Fleet Supervisor, please sign, date and send to the City Engineer/ Deputy Public Works Director. / 3. City Engineer/Deputy Public Works Director, please sign, date, and send to Deputy City Manager/Internal Services Director. / 4. Deputy City Manager/Internal Services Director, please sign and date, and send to City Manager. / 5. City Manager, please approve by signing and dating where indicated and send to Fleet Supervisor. / 6. Fleet and Facilities Supervisor, please attach, sign, and date Title and other DMV documents, initiate disposition, and maintain original on file. / 7. Fleet Coordinator, please have copies made for City Council and Risk Manager. LR/n1 cc: City Council City Clerk, Jennifer Farraiolo Supervising Budget Analyst, Susan Bjork Risk Manager, Bev Jensen Public Works Fleet Services Adm. Clerk, Michelle Niemantsverdriet Dispostion Car 05 7/6/2021 O 0. r O Ill CwC ❑_ Ill Q C ❑� a qO qU') O O C? rn 0 0l o m o rn s 0 0 0 r ti f` M Ih m Ih r N 0 r ('M O h O O N O (o O O O O O O O O 0 0 0 o e o 0 0 0 �o a o o a�ee O M N V to 00 O O 117 m N O (O M r to O M o M 0 .: C) r r r I 00 N In O O M M m N M N N V N O In N r r O m (o O O V O N 117 V O (o to ('O of of WAN * c ai (ri of N m tri O m O Cl) N M m Cl)M V to v (o N N (o O Cl) r r CO co m In V M O !� ClO N M O N N r N (O Cl) r (G It (O h N M Cl) Cl) mN O N m O O h N to I,,: 00 N (�7 � (n mto m OR (o a O N n h 0 0 V W n V e r m r O O !gcU N M h O M (D 117 (o n in 00 N O n (o (3 N N try r O 00 r r r V r N N to M h� O O ti N M N V N to O N O M h tO m N 1T N 'V 00 O O M 00 (o C co 07 cn r O m W)N w V co n In m O r n a0 (o Coo! o W O7 O M In O O (n m N m V (0 OD m N M r r r r V Cl) rnM M m o M h W n (o O V h m 00 117 r a o0 o r o� r m m M (o r` N OR In O r r r r r V M M 00 00 fD V M ti N to N tf) m m r� r ao U w c� U z O z J Z = Uw Z 06 IL z o �U °'O J z(n a Z U) j U) a ❑ w o� z 0o z S Q w �o a ❑� w(�z Q 06¢ z D w¢ E w J g co w ~ p U LU Z U` w> Y W W U F W U xmu7mLL�wu�wFo�(anu~i�(J—ia I u00i i `�' l r� I4y Lq a C� LU t OD � Y "_ U o o O ul o J = } LL O - J In V lL J LU w W LL Q Q U � o ❑ W J U_ w C? rn 0 0l o m o rn s 0 0 0 r ti f` M Ih m Ih r N 0 r ('M O h O O N O (o O O O O O O O O 0 0 0 o e o 0 0 0 �o a o o a�ee O M N V to 00 O O 117 m N O (O M r to O M o M 0 .: C) r r r I 00 N In O O M M m N M N N V N O In N r r O m (o O O V O N 117 V O (o to ('O of of WAN * c ai (ri of N m tri O m O Cl) N M m Cl)M V to v (o N N (o O Cl) r r CO co m In V M O !� ClO N M O N N r N (O Cl) r (G It (O h N M Cl) Cl) mN O N m O O h N to I,,: 00 N (�7 � (n mto m OR (o a O N n h 0 0 V W n V e r m r O O !gcU N M h O M (D 117 (o n in 00 N O n (o (3 N N try r O 00 r r r V r N N to M h� O O ti N M N V N to O N O M h tO m N 1T N 'V 00 O O M 00 (o C co 07 cn r O m W)N w V co n In m O r n a0 (o Coo! o W O7 O M In O O (n m N m V (0 OD m N M r r r r V Cl) rnM M m o M h W n (o O V h m 00 117 r a o0 o r o� r m m M (o r` N OR In O r r r r r V M M 00 00 fD V M ti N to N tf) m m r� r ao U w c� U z O z J Z = Uw Z 06 IL z o �U °'O J z(n a Z U) j U) a ❑ w o� z 0o z S Q w �o a ❑� w(�z Q 06¢ z D w¢ E w J g co w ~ p U LU Z U` w> Y W W U F W U xmu7mLL�wu�wFo�(anu~i�(J—ia I u00i i `�' l r� I4y Lq S7 l?3 C� t OD � Y "_ r r- is , 00 (O M O m r M m co co N r N M V W N tto m O r N. 0 v N m O w w 0 0 0 0 OOO.O O O O O O O O O O O O O O O O O O I— -DANOL A. RAMWW Fleet ©Ireaw Ix 1-8004&54M OQ�, Ext. 376 . b 2022 ORDER-PRODUCTION TO t�9 141-8004&54M558 1 exe.1a22 -- - ---- -- ---- -- - - =. r 1� - .. 358=2OT8 BEGINS 10/11/2021 7/l/2021 . K8A 4DR AWD POLICE: • 119.091, W8 $38,030.85 UM AGATE BLACK $ 3,137.55 TAX @ 8.25% `�. 9 CLTH BKTS/VNL R $ 8.75 CA TIRE FEE 6 EBONY --------------- 500A EQUIP GRP $41,177.15 PER UNIT -AM/FM STEREO 998 3.3L V6 TIVCT 44U 10SPD AUTO IRAN CA BOARD FEES LESS $500.00 DISCOUNT 16D BADGE DELETE 20 DAY PAYMENT 17T CARGO DOME LAMP 42S 50 STATE EMISS INCLUDES WHITE ROOF 430 COURTESY DiSASL AND 4 DOORS WHITE SIS DUAL LED LAMPS 59B KEY CODE 1284X 6OR NOISE SUPPR€SS 66A FRONT HDLMP PKG .GRILL WIRING. 66C REAR L-IGHT PK_G 68G RR bR/LK INOP 76R REVERSE SENSING 87R RR VIEW MIR/CAM 90E LH/RH PHLS III FLEX -FUEL 153 -:"PRT LICENSE BKT Sales Quote 631 North Market Blvd, Suite N Sacramento, CA 95834 Quote Number: 30898 Phone: 916-407-1888 Fax: 916-646-6656 Document Date: 7/6/2021 Terms: Net 30 Payment Method: Sell Lodi Police Department Ship Lodi Police Department WHELENPRMO To: Jannelle Baker To: Lt. Nelson 246.00 215 W Elm Street 215 W. Elm St Lodi, CA 95241 Lodi, CA 95240 Phone: 209-333-6722 Phone: 209-333-6722 WHELENPRMO Ship Via Ship from Lehr's Warehouse Customer ID 50888 Tax Ident. Type Legal Entity Salesperson Steve Adair Vehicle Information: 849.15 849.15 Item No. Description Category Quantity Unit Price Total Price Utility 2021 Patrol Front End Equipment SA315P SIREN SPEAKER 100W WHELENPRMO 1 246.00 246.00 PROMO SAK66P SPEAKER BRACKET-P/S UTILITY 2020 WHELENPRMO 1 30.75 30.75 BK20191TU20 PB450L4 LIGHTED PUSH BUMPER 2020 SETINA 1 849.15 849.15 UTIL EX0011 PATROL POWER HARNESS FRT MNT PI PATROLPOWR 1 840.00 840.00 UTIL 2020 Line notes I INSTALLATION CHARGES LABOR 8 Roof Equipment 112DEDE 54" LIBERTY II DUO CO, RW/BW C&F, WHELENLB 1 1,929.00 1,929.00 RA/BA RR, TD, AL STPKT105 STRAP KIT UTILITY 2020- WHELEN 1 66.50 66.50 IJ500ST TDS&STROBE TUBE WHELEN 1 312.20 312.20 NMO-K-DS COAX CABLE RADIO 1 29.64 29.64 I INSTALLATION CHARGES LABOR 3 Customer Supplied Materials RADIO HARRIS M7300, ANTENNA AND CABLE Drivers Compartment C-VS-1012-INUT WHEN OUT USE C-VS-1210-INUT 22" HAVIS 1 406.40 406.40 2020-21 FORD C -MD -119 11" SLIDE ARM HAVIS 1 272.44 272.44 C-EB40-CCS-1P FACE PLATE 1 PC 4" HAVIS 1 26.82 26.82 C-EB30-CH7-1P FACE PLATE 1 P 3" HAVIS 1 24.22 24.22 Sales Quote 631 North Market Blvd, Suite N Sacramento, CA 95834 Quote Number: 30898 Phone: 916-407-1888 Fax: 916-646-6656 Document Date: 7/6/2021 C-CUP2-1 Terms: Net 30 1 Payment Method: 36.34 Sell Lodi Police Department Ship Lodi Police Department HAVIS To: )annelle Baker To: Lt. Nelson 9.52 215 W Elm Street_ — ___215_W EIm St HAVIS Lodi, CA 95241 Lodi, CA 95240 19.04 Phone: 209-333-6722 Phone: 209-333-6722 HAVIS Ship Via Ship from Lehr's Warehouse Customer ID 50888 Tax Ident. Type Legal Entity Salesperson Steve Adair Vehicle Information: Item No. Description Category Quantity Unit Price Total Price C-CUP2-1 CON,ACSY,CUP HOLDER 4" HAVIS 1 36.34 36.34 C -FP -1 FACE PLATE 1" HAVIS 1 9.52 9.52 C -FP -2 FACE PLATE 2" HAVIS 2 9.52 19.04 C -AP -0645-L ACCY POCKET 6" W/HINGED LID/LOCK HAVIS 1 104.24 104,24 MMSU-1 MAGNETIC MIC KIT MAGMIC 2 34.95 69.90 CSM Weapon Rack I INSTALLATION CHARGES LABOR 11 Customer Supplied Materials Computer,dock and power supply RADIO HARRIS, CABLE AND ANTENNA Prisoner Compartment PK04191TU20TM #10VSC RP COATED POLY PARTITION SETINA 1 781.15 781.15 W/WINDOW SCREEN WK05141TU20 WINDOW BARRIERS VS STEEL VERTICAL SETINA 1 228.65 228.65 UTILITY 2020 DKO1001TU20 TPO DOOR PANELS BILK, UTIL 2020 SETINA 1 228.65 228.65 QK06351TU20 REPL SEAT W/CENTER PULL BELTS & 12VS SETINA 1 1,111.80 1,111,80 REAR PARTITON I INSTALLATION CHARGES LABOR 7.5 Back End Equipment TK23071TU20 EZ LIFT CARGO DECK W/RADIO TRAY 2020 SETINA 1 976.65 976.65 UTIL TK0241ITU20EZ CARGO BOX DSC BSN SETINA 1 1,189.15 1,189.15 MDPE-MODULE PRE EMPTION MOD ECCO 1 205.61 205.61 VTX609R VERTEX SUPER -LED LIGHT RED WHELENPRMO 1 72.90 72.90 PROMO VTX609B VERTEX SUPER -LED LIGHT BLUE WHELENPRMO 1 72.90 72.90 Sales Quote 631 North Market Blvd, Suite N Sacramento, CA 95834 Quote Number: 30898 Phone: 916-407-1888 Fax: 916-646-6656 Document Date: 7/6/2021 Terms: Net 30 CARBIDE SIREN AMP W/CANPOR/TA Payment Method: 1 859.00 859.00 Sell Lodi Police Department Ship Lodi Police Department To: lannelle Baker To: Lt. Nelson CONTROL HEAD 21 PUSH -BUTTONS, 4- 215 W Elm Street 215-W,--Elm-St Lodi, CA 95241 Lodi, CA 95240 Phone: 209-333-6722 Phone: 209-333-6722 LABOR Ship Via Ship from Lehr's Warehouse Customer ID 50888 Tax Ident. Type Legal Entity SalesPerson Steve Adair Vehicle Information: Item No. Description Category Quantity Unit Price Total Price PROMO CCSRNTS CARBIDE SIREN AMP W/CANPOR/TA WHELENPRMO 1 859.00 859.00 PROMO CANCTL7 CONTROL HEAD 21 PUSH -BUTTONS, 4- WHELENPRMO 1 340.20 340.20 PSS, MIC I INSTALLATION CHARGES LABOR 10.5 INSTALL INSTALL MATERIALS OTHER 1 F Shipping Charges OTHER 1 Amount Subject to Sales Tax 11338.82 Subtotal: 11338.82 Amount Exempt from Sales Tax 0.00 Total Sales Tax: 935.45 Total: 12,274.27 Special Alloc. # J.V.# SPECIAL REQUEST REQUEST TITLE: Purchase of Budgeted Replacement Vehicle SUBMITTED BY: Police Chief / Police Fleet Supervisor DATE: July 5th, 2021 RECOMMENDED ACTION: That the City Manager authorize the purchase of one 2022 Ford Police Interceptor Utility Vehicle (SUV) from Folsom Lake Ford, a State of California contract dealer for government vehicles for model year 2022, in the amount of $41,117.15 and an additional $12,274.27 for the purchase and installation of emergency and electronic equipment through Lehr Auto, for the total price of $53,391.42 BACKGROUND INFORMATION: This vehicle purchase and disposition is taking the place of car 05- 21 that was budgeted for replacement in the 2021/22 fiscal year. This vehicle is replacing a 2015 Ford Police Interceptor Utility. The 2015 Ford Police Interceptor Utility (05-21) is 6 years old and has 106,725 miles as of 06/30/2021. The guidelines for replacement of this class of vehicle are 4-6 years / 100,000 miles. The total repair and maintenance cost on this vehicle to date are $33,045.71 and has an estimated value between $1000 and $3000 at auction. After considering these factors, it is recommended that a replacement be purchased now. APPROVED FUNDING SOURCE: Vehicle Replacement Fund Submitted by: Sean Blandford Police Fleet Supervisor Randy Laney Fleet Supervisor Deputy City Manager - Approval of Funding Source: Andrew Keys Deputy City Manager Account Number: 40399100.77040 Date Date Date APPROVED: DATE _ Steve Schwabauer City Manager MEMORANDUM FOR PURCHASE/DISPOSITION OF VEHICLE To: Fleet Supervisor Deputy City Manager/Internal Services Director City Manager From: Lt. Sean Blandford, Police Fleet Coordinator Date: July 5, 2021 Subject: Request for Approval to Purchase Replacement of and Dispose of Surplus -----------Vehicle-#-0&021Approval is requested to purchase the replacement for, and complete the disposition of, the following vehicle: Year 2015 Make Ford Model Police Interceptor Utility Body Type SUV Current Assignment Dept. Police Division Operations City Vehicle No. 05-021 Lic. No. 1502896 VIN 1 FM5K8AR2FGC51884 Current Odometer or Hour Meter Reading 106,725 Miles Hours Replacement Guidelines for this Vehicle Service Years 4-6 Mileage/Hours 100,000 Additional Information Cost of Repairs Cost of Maintenance Total Cost of Repairs to Date $28,485.68 to Date $4,560.03 and Maintenance to Date $33,045.71 Estimated value (check one) ❑ No value or junk ❑ <$1,000 ® $1,000-$3,000 ❑ Other: $ Planned method of disposition (check one) ❑ Intra -City Transfer to Department, ❑ Sealed Bid ® Off-site Auction ❑ Trade-in ❑ Dismantled, for Parts Fleet (Wrecked vehicles estimated to have only junk value shall be removed from City property by the most economical means.) Fund to be credited. Vehicle Replacement Fund Lt. Sean Blandford, Police Fleet Coordinator Approved: Approved: Approved: Randy Laney, Fleet Superintendent Andrew Keys, Deputy City Manager Steve Schwabauer, City Manager Date: Date: Date: Attachments for signature: ❑ Title ❑ VehicleNessel Transfer Form ❑ Release of Liability ❑ (Other) MEMORANDUM, City of Lodi To: Fleet Supervisor City Engineer/Deputy Public Works Director Deputy City Manager/internal Services Director City Manager From: Lt. Sean Blandford Police Fleet Coordinator Date: July 5, 2021 Subject: Disposition of Vehicle # 05-021 Please continue with the circulation of the attached disposition form as outlined below: Initial/Date / 1. Fleet Coordinator, please complete the subject memorandum, sign, date and send to the Fleet Supervisor for approval. / 2. Fleet Supervisor, please sign, date and send to the City Engineer/ Deputy Public Works Director. / 3. City Engineer/Deputy Public Works Director, please sign, date, and send to Deputy City Manager/Internal Services Director. / 4. Deputy City Manager/Internal Services Director, please sign and date, and send to City Manager. / 5. City Manager, please approve by signing and dating where indicated and send to Fleet Supervisor. / 6. Fleet and Facilities Supervisor, please attach, sign, and date Title and other DMV documents, initiate disposition, and maintain original on file. / 7. Fleet Coordinator, please have copies made for City Council and Risk Manager. LR/nl cc: City Council City Clerk, Jennifer Farraiolo Supervising Budget Analyst, Susan Bjork Risk Manager, Bev Jensen Public Works Fleet Services Adm. 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RA ucivl We9t E hWtbr ) 859-�DQ�, Ext. ara 2022 ORDER -PRODUCTION To gree 1-e COIL fol& 825-160 BEGINS 10/11/2021 K8A 4DR AwD POLICE .119.09" w0 UM AGATE BLACK 9 CLTH BKTS/VNL R 6 EBONY 500A EQUIP GRP .AM/FM STEREO 998 3.31. V6 TIVCT 44U JOSPD AUTO IRAN CA BOARD FEES 16D BADGE DELETE 173 CARGO DOME LAMP 42S 50 STATE EMISS 437 COURTESY DiSABL SIS DUAL, LED LAMPS 598 KEY CODE 1284X 6OR NOISE SUPPRESS 66A FRONT HDLMP PKG .GRILL WIRING. 66C REAR EIGHT PKG 68G RR OR/LK INOP 76R REVERSE SEISING 87R RR VIEW MIR/CAM 90E LH/RH PNLS III FLEX -FUEL 153 -:"PRT LICENSE BKT $38,030.85 $ 3,137.55 TAX @ 8.25% $ 8.75 CA TIRE FEE --------------- $41,177.15 PER UNIT LESS $500.00 DISCOUNT 20 DAY PAYMENT INCLUDES WHITE ROOF AND 4 DOORS WHITE 7/l/2021 Sales Quote Page: 631 North Market Blvd, Suite N Sacramento, CA 95834 Quote Number: 30898 Phone: 916-407-1888 Fax: 916-646-6656 Document Date: 7/6/2021 Terms: Net 30 Payment Method: Sell Lodi Police Department Ship Lodi Police Department To: Jannelle Baker To: Lt. Nelson 21S -W -Elm -Street 213-W. Elm -St Lodi, CA 95241 Lodi, CA 95240 Phone: 209-333-6722 Phone: 209-333-6722 Ship Via Ship from Lehr's Warehouse Customer ID 50888 Tax Ident. Type Legal Entity SalesPerson Steve Adair Vehicle Information: Item No. Description Category Quantity Unit Price Total Price Utility 2021 Patrol Front End Equipment SA315P SIREN SPEAKER 100W WHELENPRMO 1 246.00 246.00 PROMO SAK66P SPEAKER BRACKET-P/S UTILITY 2020 WHELENPRMO 1 30.75 30.75 BK20191TU20 PB450L4 LIGHTED PUSH BUMPER 2020 SETINA 1 849.15 849.15 UTIL EX0011 PATROL POWER HARNESS FRT MNT PI PATROLPOWR 1 840.00 840.00 UTIL 2020 Line notes INSTALLATION CHARGES LABOR 8 Roof Equipment 1J2DEDE 54" LIBERTY II DUO CO, RW/BW C&F, WHELENLB 1 1,929.00 1,929.00 RA/BA RR, TD, AL STPKT105 STRAP KIT UTILITY 2020- WHELEN 1 66.50 66.50 0500ST TDS&STROBE TUBE WHELEN 1 312.20 312.20 NMO-K-DS COAX CABLE RADIO 1 29.64 29.64 1 INSTALLATION CHARGES LABOR 3 Customer Supplied Materials RADIO HARRIS M7300, ANTENNA AND CABLE Drivers Compartment C-VS-1012-INUT WHEN OUT USE C-VS-1210-INUT 22" HAVIS 1 406.40 406.40 2020-21 FORD C -MD -119 11" SLIDE ARM HAVIS 1 272.44 272.44 C-EB40-CCS-1 P FACE PLATE 1 PC 4" HAVIS 1 26.82 26.82 C-EB30-CH7-1 P FACE PLATE 1 PC 3" HAVIS 1 24.22 24.22 Sales Quote 631 North Market Blvd, Suite N Sacramento, CA 95834 Description Category Quote Number: 30898 Phone: 916-407-1888 Fax: 916-646-6656 Document Date: 7/6/2021 HAVIS Terms: Net 30 36.34 Payment Method: FACE PLATE 1" Sell Lodi Police Department Ship Lodi Police Department 9.52 To: Jannelle Baker To: Lt. Nelson FACE PLATE 2" -_..-_--- ---___-- 215 W Elm Street ---------- -_ 2"_Elrr St 9.52 Lodi, CA 95241 Lodi, CA 95240 ACCY POCKET 6" W/HINGED LID/LOCK Phone: 209-333-6722 Phone: 209-333-6722 104.24 Ship Via Ship from Lehr's Warehouse Customer ID 50888 Tax [dent. Type Legal Entity SalesPerson Steve Adair Vehicle Information: Item No. Description Category quantity Unit Price Total Price C-CUP2-I CON,ACSY,CUP HOLDER 4" HAVIS 1 36.34 36.34 C -FP -1 FACE PLATE 1" HAVIS 1 9.52 9.52 C -FP -2 FACE PLATE 2" HAVIS 2 9.52 19.04 C -AP -0645-L ACCY POCKET 6" W/HINGED LID/LOCK HAVIS 1 104.24 104.24 MMSU-1 MAGNETIC MIC KIT MAGMIC 2 34.95 69.90 CSM Weapon Rack I INSTALLATION CHARGES LABOR 11 Customer Supplied Materials Computer,dock and power supply RADIO HARRIS, CABLE AND ANTENNA Prisoner Compartment PK04191TU20TM #10VSC RP COATED POLY PARTITION SETINA 1 781.15 781.15 W/WINDOW SCREEN WK05141TU20 WINDOW BARRIERS VS STEEL VERTICAL SETINA 1 228.65 228.65 UTILITY 2020 DKO1001TU20 TPO DOOR PANELS BLK, UTIL 2020 SETINA 1 228.65 228.65 QK063SITU20 REPL SEAT W/CENTER PULL BELTS & 12VS SETINA 1 1,111.80 1,111.80 REAR PARTITON I INSTALLATION CHARGES LABOR 7.5 Back End Equipment TK23071TU20 EZ LIFT CARGO DECK W/RADIO TRAY 2020 SETINA 1 976.65 976.65 UTIL TK02411TU20EZ CARGO BOX DSC BSN SETINA 1 1,189.15 1,189.15 MDPE-MODULE PRE EMPTION MOD ECCO 1 205.61 205.61 VTX609R VERTEX SUPER -LED LIGHT RED WHELENPRMO 1 72.90 72.90 PROMO VTX609B VERTEX SUPER -LED LIGHT BLUE WHELENPRMO 1 72.90 72.90 Sales Quote 631 North Market Blvd, Suite N Sacramento, CA 95834 Description Category Quote Number: 30898 Phone: 916-407-1888 Fax: 916-646-6656 Document Date: 7/6/2021 CCSRNTS Terms: Net 30 1 859.00 859.00 Payment Method: PROMO Sell Lodi Police Department Ship Lodi Police Department CANCTL7 To: lannelle Baker To: Lt, Nelson 1 340.20 340.20 215 W Elm Street 215 W Elm St Lodi, CA 95241 Lodi, CA 95240 INSTALLATION CHARGES Phone: 209-333-6722 Phone: 209-333-6722 INSTALL Ship Via Ship from Lehr's Warehouse Customer ID 50888 Tax Ident. Type Legal Entity Salesperson Steve Adair Vehicle Information: Item No. Description Category Quantity Unit Price Total Price PROMO CCSRNTS CARBIDE SIREN AMP W/CANPOR/TA WHELENPRMO 1 859.00 859.00 PROMO CANCTL7 CONTROL HEAD 21 PUSH -BUTTONS, 4- WHELENPRMO 1 340.20 340.20 PSS, MIC I INSTALLATION CHARGES LABOR 10.5 INSTALL INSTALL MATERIALS OTHER 1 F Shipping Charges OTHER 1 Amount Subject to Sales Tax 11338.82 Subtotal: 11338.82 Amount Exempt from Sales Tax 0.00 Total Sales Tax: 935AS Total: 12,274.27 RESOLUTION NO. 2021-193 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING REPLACEMENT VEHICLE PURCHASES FROM FOLSOM LAKE FORD, OF FOLSOM, AND EMERGENCY EQUIPMENT AND INSTALLATION FROM STOMMEL, INC., DBA LEHR, OF SACRAMENTO WHEREAS, on June 2, 2021, Council approved the 2021/22 fiscal year budget and within the budget the Police Department requested the replacement of four Ford Police Interceptor Utility Vehicles, in accordance with the fleet replacement policy; and WHEREAS, on April 7, 2021, Council approved the pre -purchase of one Police Interceptor; and WHEREAS, staff recommends that Council approve the purchase of three Ford Police Interceptor Utility Vehicles, including emergency equipment and installation, as approved during the 2021/22 budget process; and WHEREAS, these purchases will be made from Folsom Lake Ford, a State of California contract dealer for government vehicles for model year 2022, and LEHR, the exclusive emergency equipment vendor and installer in Northern California. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the replacement of three Ford Police Interceptor Utility Vehicles from Folsom Lake Ford, of Folsom Lake, California, a State of California contract dealer for government vehicles, in the amount of $123,351.45, plus an additional $36,822.81 for purchase and transfer of emergency and electronic equipment through LEHR, of Sacramento, California, a sole -source vendor, for a total cost of $160,174.26. Date: July 21, 2021 I hereby certify that Resolution No. 2021-193 was passed and adopted by the Lodi City Council in a regular meeting held July 21, 2021, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None ANJNIFER USMIR Clerk 2021-193