HomeMy WebLinkAboutAgenda Report - July 21, 2021 C-04AGENDA ITEM
AM% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Rejecting All Bids, Approving Specifications, Authorizing Re -
Advertisement for Bids, Authorizing City Manager to Award Contract to Lowest,
Responsive Bidder for 2021-2023 Block Wall Repair Program ($75,000), and
Authorizing City Manager to Execute Change Orders ($10,000)
MEETING DATE:
PREPARED BY:
July 21, 2021
Public Works Director
RECOMMENDED ACTION: Adopt resolution rejecting all bids, approving specifications, authorizing
re -advertisement for bids, authorizing City Manager to award Contract
to lowest, responsive bidder for 2021-2023 Block Wall Repair Program,
in an amount not -to -exceed $75,000, and authorizing City Manager to execute change orders in an amount
not to exceed $10,000.
BACKGROUND INFORMATION: Council approved the 2021-2023 Block Wall Repair Program
specifications and authorized advertisement for bids on April 21, 2021 -
This contract is intended to facilitate block wall repairs on an "as -
needed basis" in lieu of separately procuring contractors on a case-by-case basis. This allows the City to
avoid time delays and minimize City liability. The initial term of the Contract is two years and includes two
optional, one-year extensions, for a total of four years, if all extensions are executed.
The City received the following two bids on June 09, 2021
Above/(Below)
Bidder Location Bid Engineer's Estimate
Engineers Estimate $75,000.00
John Wait Masonry, Inc. Lodi *$54,599.00 ($20,401)
David Hall Masonry, Inc. Ripon $153,900.00 $78,900.00
'Unresponsive Bid
The bid from John Wait Masonry, Inc. was deemed nonresponsive as it did not include Receipt of
Addendum No. 1. Staff then reviewed the bid documents from the lowest responsive bidder, David Hall
Masonry, Inc.
David Hall Masonry, Inc., submitted a bid approximately three times higher than the bid from John Wait
Masonry, Inc. Due to this substantial difference, Staff recommends Council reject all bids and authorize
re -advertisement.
The specifications are on file in the Public Works Department. The planned re -bid opening date is August
11, 2021. The estimate remains at $37,500 annually.
Staff recommends rejecting all bids, approving specifications, authorizing re -advertisement for bids,
authorizing City Manager to award Contract to lowest, responsive bidder for 2021-2023 Block Wall Repair
Program, in an amount not -to -exceed $75,000, and authorizing City Manager to execute change orders in an
amount not to exceed $10,000.
APPROVE'r
5 ` abater, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\STREETS\2021-2023 3foo Wa pair PrtsgramlCSA-- fiejecl-Rebid.doc 7/6/2021
Adopt Resolution Rejecting All Bids, Approving Specifications, Authorizing Re -Advertisement for Bids, Authorizing City Manager to Award Contract to Lowest,
Responsive Bidder for 2021-2023 Block Wall Repair Program ($75,000), and Authorizing City Manager to Execute Change Orders ($10,000)
July 21, 2021
Page 2
FISCAL IMPACT: The project will be performed on an as -needed basis resulting in relatively
minimal impact on total maintenance cost but will reduce the City's liability
associated with the damaged walls by reducing repair response times.
This project does not impact the General Fund.
FUNDING AVAILABLE: Fiscal Year 2021/22 Budget:
Measure K (30399000.77020) $25,000
Remaining funds will be budgeted in Fiscal Year 2022/23.
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
cui2Z')
Charles E. Swimley, Jr.
Public Works Director
Prepared by Alice Bernardino, Assistant Engineer
CES/AB/cd
Attachment
cc: Deputy Public Works Director/City Engineer
Signature: Q "r xe'v
Email: akeys@lodi.gov
\\cvcfilv02\pubwks$\WP\PROJECTS\STREETS\2021-2023 Block Wall Repair Program\CSA - Reject-Rebid.doc 7/6/2021
RESOLUTION NO. 2021-188
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING ALL
BIDS; APPROVING SPECIFICATIONS; AUTHORIZING
RE -ADVERTISEMENT FOR BIDS; AND AUTHORIZING THE
CITY MANAGER TO AWARD A CONTRACT TO THE LOWEST
RESPONSIVE BIDDER FOR THE 2021-2023 BLOCK WALL REPAIR
PROGRAM AND TO EXECUTE CHANGE ORDERS
WHEREAS, Council approved the specifications and authorized advertisement for bids
for the 2021-2023 Block Wall Repair Program on April 21, 2021; and
WHEREAS, the City received the following two bids on June 9, 2021
Above/(Below)
Bidder Location Bid Engineer's Estimate
John Wait Masonry, Inc.* Lodi $54,599 ($20,401)
David Hall Masonry, Inc. Ripon $153,900 $78,900
*Nonresponsive Bid
WHEREAS, the bid from John Wait Masonry, Inc., was deemed nonresponsive as it did
not include Receipt of Addendum No. 1; and
WHEREAS, David Hall Masonry, Inc., submitted a bid approximately three times higher
than the bid from John Wait Masonry, Inc.; and
WHEREAS, staff recommends rejecting all bids, approving specifications, authorizing
re -advertisement for bids, and authorizing the City Manager to award a contract to the lowest
responsive bidder for the 2021-2023 Block Wall Repair Program, in an amount not to exceed
$75,000; and
WHEREAS, staff also recommends authorizing the City Manager to execute change
orders in an amount not to exceed $10,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby reject all
bids for the 2021-2023 Block Wall Repair Program, approve specifications, and authorize
re -advertisement for bids; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to award a contract to the lowest responsive bidder for the 2021-2023 Block Wall
Repair Program, in an amount not to exceed $75,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute change orders in an amount not to exceed $10,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: July 21, 2021
I hereby certify that Resolution No. 2021-188 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 21, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN. COUNCIL MEMBERS — None
JENNIFE CUSMIR
City Cle
2021-188