HomeMy WebLinkAboutAgenda Report - November 15, 2000 H-09y OFA
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AGENDA TITLE: Authorize City Manager to Execute a Professional Services Agreement with
West Yost & Associates for Engineering Services to Prepare a Report to Request
Alternative Waste Discharge Requirements; and Appropriate $69,000 for the Project
MEETING DATE: November 15, 2000
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council authorize the City Manager to execute a professional
services agreement (see attached proposal) with West Yost & Associates for
engineering services to prepare a report to request alternative discharge
requirements for the White Slough Water Pollution Control Facility (WSWPCF);
and appropriate $69,000 for the project in accordance with the recommendation shown below.
BACKGROUND INFORMATION: The purpose of this report will be to compile the needed background
information to submit an application to the Regional Water Quality
Control Board (RWQCB) for a revised waste discharge permit for the
WSWPCF. The application to the RWQCB is necessary to determine
what requirements may need to be met by the alternatives currently under evaluation in the
Wastewater Master Plan. The primary alternatives are to either discharge to Bishop Cut or to land.
The RWQCB will return discharge requirements for the alternatives, which will allow us to better evaluate
the cost of various alternatives to complete the Master Plan. As it will also be necessary to submit a
$10,000 filing fee, those funds along with $20,000 for legal contingencies are also included with the
request.
FUNDING: Requested Appropriation: Wastewater Fund $39,000 West Yost & Associates
$20,000 Legal Contingencies
$10,000 Permit Fee
Total Request $69,000
Funding Available: A "tip „�
Vicky McAthie, Finance Director
Richard C. Prima, Jr.
Public Works Director
Prepared by Del Kerlin, Assistant Wastewater Treatment Superintendent
RCP/DK/dk
attachment
cc: Fran E. Forkas, Water/Wastewater Superintendent
Del Kerlin, Assistant Wastewater Treatment Superintendent
Bruce West, West Yost & Associates
APPROVED:
H. Dixon Flynn -- City Manager
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W E S T
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Y O S T
& ASSOCIATES
Consulting Engineers
October 4, 2000
Mr. Richard Prima
City of Lodi
P.O. Box 3006
Lodi CA 95241-1910
OCT 1 0 2000
0 CITY OF LODI
PUBLIC WORKS DEPARTMENT
SUBJECT; Proposal for Engineering Services—Report of Waste Discharge
Dear Richard:
We appreciate the opportunity to present this letter proposal to you for engineering services
related to the development of a Report of Waste Discharge for the City of Lodi Water Pollution
Control Facility (LWPCF). The purpose of these services is to provide assistance to the City in
submitting an application to the Regional Water Quality Control Board (RWQCB) for a
discharge permit for the alternatives presented in the Wastewater Master Plan.
The LWPCF is currently investigating several alternatives for their overall master plan to meet
future discharge requirements. As presented by WYA in the Wastewater Master Plan, the desired
alternatives for effluent disposal include moving the point of discharge from its current location
at Dredger Cut to Bishop Cut and the construction and operation of land treatment/percolation
basins. In the Wastewater Master Plan, future discharge requirements for these alternatives were
assumed based on discharge requirements established for other treatment facilities. In order to
fully evaluate each of the discharge alternatives, the City should submit an application to the
RWQCB for neer discharge permits for both discharge to Bishop Cut and percolation disposal.
We propose that a Report of Waste Discharge and discharge permit application be developed for
the Bishop Cut – Partial Wetlands (BC -PW) alternative presented in the Wastewater Master
Plan. This alternative includes both discharge to Bishop Cut and percolation treatment/disposal.
The discharge requirements established by the RWQCB for this alternative will allow the City to
evaluate all of the alternatives presented in the Master Plan with confirmed requirements.
SCOPE OF SERVICES
WYA will prepare and submit a Report of Waste Discharge, and will perform ongoing
coordination with the Regional Board.
Report of Waste Discharge
WYA will prepare, with input and review from City staff a Report of Waste Discharge for
submittal to the Regional Board. Specific tasks are as follows:
• WYA staff will complete a summary compilation of previous analyses of the treatment
facility including: l) the examination of Bishop Cut receiving waters, evaluating previous
1260 Lake Boulevard, Suite 240 Davis. California 95616 Phone 530 756-5905 Fax 530 756-5991 email: mailgwesryost.com
Mr. Richard C. Prima, Jr.
October 4, 2000
Page 2
dilution and water quality studies; and 2) a characterization of treatment facility
wastewater, examining historical influent and effluent water quality.
WYA staff will describe the WPCF modifications required to implement the BC -PW
alternative.
WYA staff will examine potential impacts of effluent disposal on the Bishop Cut
receiving waters and local groundwater. Additionally, mitigation measures for the
identified impacts will be presented.
After reviewing and compiling the data, WYA staff will prepare a draft letter report with
our preliminary findings. The draft report will be discussed with City staff and the
comments incorporated into the final summary report. This report will then be presented
to the RWQCB along with the NPDES permit application as a Report of Waste Discharge
submittal.
RWQCB Response and Other Work
WYA will attend meetings, perform regulatory coordination work, provide response to RWQCB
comments, and perform other ancillary work related to the NPDES permit application and
approval process.
BUDGET AND SCHEDULE
The total cost for the scope of work described above will be approximately $39,000. We have
included $19,000 to complete the Report of Waste Discharge, and $20,000 in additional funds
for regulatory coordination and other ongoing work related to the NPDES permit process. These
additional funds will provide for certain identified as well as unforeseen costs. A breakdown of
the project costs are shown in the table below. WYA will perform all work on an hourly basis at
standard company charge rates, and will not exceed the estimated cost without written
authorization. If additional budget is required to complete work identified herein as work to be
performed by WYA, we will notify the City before exceeding the authorized budget amount.
Description
Estimated Cost,
dollars
Current Treatment Plant Analysis
3,000
Development of Treatment Alternative
3,000
Modifications
Environmental Impact and Mitigation
3,000
Assessment
Draft and Final Reports
10,000
Regulatory Coordination
20,000
Total
39,000
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Mr. Richard C. Prima, Jr.
October 4, 2000
Page 3
Schedule
The draft report will be completed within 8 weeks after the acceptance of this proposal. The final
report will then be completed 4 weeks after comments have been received on the draft.
PERSONNEL
Jim Waters will be the project manager, organizing WYA staff and taking a lead role in
producing the report. Kathryn Gies and Chris Malone will provide the majority of the services in
conjunction with the development of this report. Rob Beggs, a WYA contract employee, will
serve as a technical resource throughout the study. I will serve as principal in charge and will
provide quality control for the project.
We appreciate the opportunity to present this proposal to you. We believe this study will provide
very important data for future planning of the water pollution control facility. Please let me know
if you have any question or need any additional information.
Very truly yours,
WEST YO T & ASSOCIATES
B e G. West
Principal
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