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Home My WebLink AboutAgenda Report - June 16, 2021 C-17AGENDA ITEM (?in / 7 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving Firefighter Memorial Project and Accepting the Donation from the Lodi Fire Foundation and Further Appropriating $40,000 MEETING DATE: June 16, 2021 PREPARED BY: Interim Parks, Recreation and Cultural Services Director and Interim Fire Chief RECOMMENDED ACTION: Adopt Resolution approving Firefighter Memorial and accepting the donation from the Lodi Fire Foundation and Further Appropriating $40,000. BACKGROUND INFORMATION: It is the desire of the Lodi Fire Foundation to donate a Firefighter Memorial to the City of Lodi (Exhibit A). The memorial will include a statue, plaques memorializing the firefighters, a flagpole, concrete, electrical and landscaping (Exhibit B). The memorial will be fully funded with donations and in kind labor (Exhibit C). The bronze statue for the memorial will be ordered first. The estimated time frame for fabrication of the statue is approximately six months. The statue will be funded by a generous $25,000 donation to the Lodi Fire Foundation by Anna and Bob Morgan and the remaining $15,000 will be funded out of Arts In Public Places which was approved by the Arts Commission on November 11, 2020. The total cost of the statue is $40,000 and is fully funded. The Lodi Fire Foundation will fund the remainder of the project with donations from various local businesses and community groups that have been secured. FISCAL IMPACT: There will be no fiscal impact -project will be funded through donations. FUNDING AVAILABLE: Funding available as follows: ARRP:d cc_ City Altomey $25,000 - 431 00000.57702 (rev) $25,000 - 43199000.77020 (exp) $15,000 — 43499000.77020 (AIPP approp) — "aG-- --,, bake, (May U. Anwan Baker Interim Director Parks, Recreation and Cultural Services �1N IMay 17, 2021 15:43 PDT) Ron Penix Interim Fire Chief 1 APPROVED: r� .esti �.► � . � , c City Manager Exhibit A LODI FIRE FOUNDATION Lodi Fire Department 210WElm St Lodi, CA 95240 May 10, 2021 Re: DONATION FOR FIREFIGHTER MEMORIAL At the March 4, 2021 meeting, the Lodi Fire Foundation (LFF) discussed donating a Firefighter Memorial to the City of Lodi Fire Department. The LFF would like to donate $25,000 for the purchase of a bronze statue and the Arts Commission approved funding the remainder of the statue in the amount of $15,000. Furthermore, the Lodi Fire Foundation will donate an additional $5,000 to purchase the flagpole that will sit behind the statue. The remainder of the project will be funded through donations from local businesses and community groups. The Lodi Fire Foundation voted and approved this project and will donate $30,000 to the purchase of the statue and flagpole and has secured donations to fund the rest of the project. There will be no cost to the City of Lodi. Sincerely, OW/aenelle- Mark Wallace Lodi Fire Foundation Chairman r' IMim r I fZJQ LANDSCAPE & DESIGN "'We Va" Reeatlacs " Steve Bender Lodi Fire Captain Lodi Fire Station #1 210 W. Elm Street Lodi, CA 95240 209-603-5406, firestevebender@amail.com Exhibit C May 13, 2021 Lodi Fire Station #1 Memorial We have compiled the material and labor budget for the above mentioned project. These figures are based on pians by RJQ Landscape & Design dated 2-19-21 and include tax, labor, and materials required to properly install the Scope of work as outlined below. Prices are close, prepare for more or less +/-. Landscape-Hardscape Budget Item Labor Materials Demolition of existing Landscape Donation by RJQ (LFD help) Donation by RJQ Remove oak tree, grass, plants & Debris. Excavate soil, remove fron site Misc dump fees $ 1,900.00 $ 1,500.00 $ 400.00 Install Concrete Donation by L.R. Varwig & Sons Donation by California Rock Two pours. 1 monument base with lamp black Grading area 4" thick for 1" of Concrete donated by Cal Rock Second pour. Walk ways/flat work mow strip Compacted Base Rock pour concrete flat work no color $ 3,200.00 $ 1,900.00 $ 1,300.00 Install Flag Pole Installed by LFD Purchased by Lodi Kiwanis 30' Black Anodized pole, 211 MPH Dig deep hole, install per MFG Flag Pole $ 4,750.00 $ 1,350.00 $ 4,000.00 Install Irrigation Donation by RJQ & LFD Replace existing valves. PVC pipe, install Trenching & pipe etc Drip system with Octabubblers® & tubes Donation by RJQ Valve, pipe, fittings, drip 1 $ 1,400.00 $ 600.00 $ 800.00 Planting Donation by RJQ & LFD Donation by RJQ California Rock Soil prep 4- five gallon plants, 38 one gallon Digging holes -planting plants Rock -Boulders by 18 boulders, 6 cu yds rock approx 9 cu yds install rock -clean up Plants Mulch Fertilizer by RJQ Black Mulch & pre -emergent weed control. $ 2,600.00 $ 900.00 $ 1,700.00 Install Artifical Turf Donation by RJQ & Lodi Fire Donation by Lodi Fire Install approx. 100 sq ft turf Install base rock -sand etc 15'x8' turf piece Install 5" rock -sand -etc $ 2,200.00 $ 1,100.00 $ 1,100.00 Install Lighting Donation by Bockman & Woody Donation by Bockman & Woody Low Voltage Landscape Lights Install transformer & 11 lights -wire $ 2,900.00 $ 500.00 $ 2,400.00 Total Costs $ 18,950.00 Budget costs compliments of RJQ Landscape & Design wwwRJQLandscape.com P.O. Box 288 Lodi, CA 95241-0288 Phone 209-333-2883 Fax 209-369-2880 California Rock & Ready Mix 1200 E. Turner Rd. Lodi, CA 95240 (209)368-5351 FAX (209)368-5824 May 12, 2021 RE: Lodi Fire Department Memorial To Whom It May Concern: Please be advised that California Rock & Ready Mix will donate concrete, rock, gravel, bark, soil, or any other landscape material needed to assist in the completion of this project. Feel free to contact me with any questions. David Shah (209)810-2365 GENERAL ENGINEERING CONTRACTOR Lic. # A-645104 IIL OL Una & SONS, INC. May 19, 2021 RE: Lodi Fire Foundation To whom it may concern: L.R Varwig & Sons, Inc. will donate excavation of existing lawn and subgrade and the setting up of the new subgrade. We will also be donating concrete work which will include: form, place, pour and finish concrete foundation. Kind regards, L. Roger Varwig, Sr. Post Office Box 691807 • Stockton, California 95269 • Tel (209) 993-6110 • Home/Fax (209) 339-8799 Dockmon Woody ELECTRIC CO., INC. 1528 EI Pinal Drive • P. 0. Box 1018 • Stockton, California 95201-1018 Phone (209) 464-4878 • FAX (209) 464-2615 California Contractors License No. C10.588308 May 10, 2021 Lodi Fire Station #1 ATTN: Steve Bender E-mail: firestevebendere@gmail.com Bockmon and Woody is participating in the Fireman Memorial to be installed at Lodi Fire Station #1. Bockmon and Woody will be donating the Labor, Conduit, Wire and Lighting for the Memorial. With the help from Alameda Electric Wholesale House donating the lights and controllers needed for the project. Thank you, Jeff J. Bockmon Bockmon & Woody Electric Co., Inc. Capital Improvement Plan FY 2021-2022 Project Title: Firefighter Memorial I Munis Project Code: CIP List Proj # Section I: Description District Nos: 3 Project Length 8mos-ongoing Priority Low This project will include the purchase a bronze statue and flagpole for a Firefighter Memorial located at Station 1 at 210 W. Elm St. Conceptual plans are being drafted . Justificationifactor driving project There was a desire by the Lodi Fire Foundation to fund a Firefighter Memorial at Station 1. The Lodi Fire Foundation will donate funds in the amount of $25,000 and the Arts Commission has agreed to donate $15,000 for the bronze statue to make up the total purchase price of $40,000. The flagpole will cost approximately $6,000 and will be funded by Kiwanisand paid directly to the vendor. The General Fund Capital acount will be used as a pass throuah for these donated funds, Additional Information The statue will take 8-10 months to fabricate before it is delivered. The landscaping, concrete, electrical and installation which make up the General Fund Capital portion will all be funded through donations. ongoing project completed in phases beginning with placing an order for the statue. The General Fund Capital account is only being used to facilitate the project. This will be an Section II: Estimated Project Costs Expenditure FY 17118 FY 18119 FY 19120 Prior Years Actuals Actuals Actuals Contracts $_ $ $ $ _ $ Total Capital Costs $ $ $ - FY 20121 FY 21122 Estimate Budget $ 40,000 $ 40,000 $ - FY 22123 FY 23124 FY 24125 FY 25126 Future Yrs Total $ 40,000 $ $ $ $ $ $ - $ - $ - $ $ 40,000 Section III: Funding Sources/Methods of Financing Funding Source(s) FY 17118 FY 18119 Actuals Actuals 434- Art in Public Places -IMF 431 - Capital Outlay/General Fund Total Project Financing $ FY 19120 Prior Years Actuals $ $ $ $ $ $ FY 20121 Estimate FY 21122 FY 22123 FY 23124 Budget FY 24125 FY 25126 Future Yrs Total $ 15,000 $ 15,000 $ 25,000 $ $ - $ 25,000 $ $ $ 40,000 $ 40,000 $ $ $ $ Section IV Operating Budget Impact Operating Cost or FY 17118 FY 18119 (savings) Actuals Actuals Personnel Other Operating Costs Total Operating Impact 1 $ - FY 19120 Prior Years Actuals $- $ $ - $ - FY 20121 FY 21122 Estimate Budget FY 22123 FY 23124 FY 24125 FY 25126 T—$ $ $ - $ $ - Future Yrs $ Total - $ $ $ $ - RESOLUTION NO. 2021-177 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE FIREFIGHTER MEMORIAL PROJECT; ACCEPTING A DONATION FROM THE LODI FIRE FOUNDATION; AND FURTHER APPROPRIATING FUNDS WHEREAS, it is the desire of the Lodi Fire Foundation to donate a Firefighter Memorial to the City of Lodi. The memorial will include a statue, plaques memorializing the firefighters, a flagpole, concrete, electrical, and landscaping; and WHEREAS, the memorial will be fully funded with donations and in kind labor; and WHEREAS, the bronze statue for the memorial will be ordered first, with an estimated time frame for fabrication of the statue of approximately six months. The statue will be funded by a generous $25,000 donation to the Lodi Fire Foundation by Anna and Bob Morgan and the remaining $15,000 will be funded out of Arts In Public Places, which was approved by the Arts Commission on November 11, 2020. The total cost of the statue is $40,000 and is fully funded. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the Firefighter Memorial Project and accept a donation from the Lodi Fire Foundation; and BE IT FURTHER RESOLVED that funds in the amount of $40,000 be appropriated: $25,000 — 41300000.57702 (rev) $25,000 — 43199000.77020 (exp) $15,000 — 43499000.77020 (AIPP approp) BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: June 16, 2021 I hereby certify that Resolution No. 2021-177 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 16, 2021 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, and Kuehne NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Nakanishi ABSTAIN: COUNCIL MEMBERS — None NNIF CUSMIR _- City Clerk 2021-177