HomeMy WebLinkAboutAgenda Report - June 16, 2021 C-083 AGENDA ITEM (? V"
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Additional Change Orders
to 2018-2020 Landscape Maintenance of Miscellaneous Areas and Lodi
Consolidated Landscape Assessment District No. 2003-1 ($100,000)
MEETING DATE: June 16, 2021
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute additional
change orders to 2018-2020 Landscape Maintenance of
Miscellaneous Areas and Lodi Consolidated Landscape
Assessment District No. 2003-1, in an amount not -to -exceed $100,000.
BACKGROUND INFORMATION: On June 6, 2018, Council awarded the contract for 2018-2020
Landscape Maintenance of Miscellaneous Areas and Lodi
Consolidated Landscape Assessment District No. 2003-1 to
Odyssey Landscaping, of Lodi, in the amount of $674,033. On December 10, 2018 Council authorized
the City Manager to execute change orders in an amount not to exceed $400,000. This authorization was
intended to accommodate the extension of the contract for an additional year.
There have been seven (7) change orders (CO) executed on this contract since it was awarded as
follows:
CO 1: Additional Irrigation Repairs Outside of Contract Scope $ 7,500.00
CO 2: Planting Along Harney Lane $ 16,050.00
CO 3: Planting at Carnegie and One -Time 1-2 Basin Cleanup $ 3,450.00
CO 4: Addition of Rocky Lane and Transit Station Maintenance to Contract $ 9,184.32
CO 5: Addition of Harney Lane Overpass Maintenance to Contract $ 6,007.50
CO 6: FY 20/21 Contract Extension $ 347,347.50
CO 7: Addition of Century and Westgate Maintenance to Contract S 5.113.45
Current Total CO: $ 394,652.77
The change orders noted above are largely due to unforeseen additional work and have consumed a
substantial portion of the City Manager's original change order authority limit. Staff is currently in the
process of procuring the 2021-2023 Landscape Maintenance Contract. There will be a gap in service
since Council is scheduled to award that contract on July 21, 2021 and the successful bidder is expected
to take over operations no later than September 1, 2021. A portion of the additional change order
authority being requested ($65,000) is intended to provide funding through August 31, 2021 in order to
eliminate a lapse in service.
Staff recommends adopting resolution authorizing City Manager to execute additional change orders to
2018-2020 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape
Assessment District No. 2003-1, in an amount not -to -exceed $100,000.
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
K:\WP\PROJECTS\STREETS\2018-2020 Landscape Maintenance Contract\C Landscape CO2.doc 6/10/2021
Adopt Resolution Authorizing City Manager to Execute Additional Change Orders to 2018-2020 Landscape Maintenance of Miscellaneous Areas and Lodi
Consolidated Landscape Assessment District No 2003-1 ($100,000)
June 16, 2021
Page 2
FISCAL IMPACT: No additional expenditures are being considered beyond the original
appropriation.
FUNDING AVAILABLE: Project was approved in the current fiscal year budget and funding was
determined to be available.
(1, U-0
Charles E. Swimley, Jr.
Public Works Director
CES/SN/cd
Signature:
Slv% Sc ImA 4—UN 04 in 10, 2W 117;00 PDT
Email: schwabauer@lodi.gov
K:\WP\PROJECTS\STREETS\2018-2020 Landscape Maintenance Contract\C Landscape CO2 doc 6/10/2021
RESOLUTION NO. 2021-169
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE ADDITIONAL CHANGE
ORDERS TO THE 2018-2020 LANDSCAPE MAINTENANCE
OF MISCELLANEOUS AREAS AND LODI CONSOLIDATED
LANDSCAPE ASSESSMENT DISTRICT NO. 2003-1
WHEREAS, on June 6, 2018, Council awarded the contract for 2018-2020 Landscape
Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape Assessment District
No. 2003-1 to Odyssey Landscaping, of Lodi, in the amount of $674,033; and
WHEREAS, on December 10, 2018, Council authorized the City Manager to execute
change orders in an amount not to exceed $400,000; and
WHEREAS, staff recommends authorizing the City Manager to execute additional
change orders to the 2018-2020 Landscape Maintenance of Miscellaneous Areas and Lodi
Consolidated Landscape Assessment District No. 2003-1, in an amount not to exceed
$100,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute additional change orders to the 2018-2020 Landscape
Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape Assessment District
No. 2003-1, in an amount not to exceed $100,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: June 16, 2021
I hereby certify that Resolution No. 2021-169 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 16, 2021, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, and Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
JENNIFE CUSMIR
City Clerk
2021-169