HomeMy WebLinkAboutAgenda Report - June 16, 2021 C-05AGENDA ITEM C,,5
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for 2021 Pavement
Fog Sealing Program; and Adopt Resolution Authorizing City Manager to Award
Contract to Lowest Responsive Bidder ($69,000) and to Execute Change Orders
($7,000), and Appropriating Funds ($36,000)
MEETING DATE:
PREPARED BY
June 16, 2021
Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for 2021
Pavement Fog Sealing Program; and adopt resolution authorizing
City Manager to award Contract to lowest responsive bidder, in an
amount not to exceed $69,000, and to execute change orders, in an amount not to exceed $7,000, and
appropriating funds in the amount of $36,000.
BACKGROUND INFORMATION: This project will provide a fog seal over street pavement within Rose
Gate I and Reynolds Ranch, see attached Exhibits A and B. Fog
Seal is a petroleum emulsion which restores components in asphalt
lost during the initial aging process, and improves durability near the surface delaying the time when more
expensive wear courses such as slurry seals are required. This initial phase of the program focuses on
recently completed residential developments since it is intended to be used on newer pavement.
The specifications are on file in the Public Works Department. The planned bid opening date is
July 14, 2021. The project estimate is $61,000.
This work is intended to be funded entirely by developer fees which were collected in some cases over 5
years ago. Recent inflation on petroleum based products has increased both product and labor costs
requiring the additional appropriation request. Fees to cover fog seal applications on future developments
will be adjusted accordingly.
FISCAL IMPACT: This proactive street maintenance effort is key toward minimizing more
costly road maintenance work in the future. This project does not impact the
general fund.
APPROVED:
Manager
\\cvcfilv02\pubwks$IWP\PROJECTS\STREETSX2021 Fog Seal\CSA-Award.doc 6/3/2021
Approve Specifications and Authorize Advertisement for Bids for 2021 Fog Seal Program; and Adopt Resolution Authorizing City Manager to Award Contract to
Lowest Responsive Bidder ($69,000) and to Execute Change Orders ($7,000), and Appropriating Funds ($36,000)
June 16, 2021
Page 2
FUNDING AVAILABLE: Funding for this project comes from a combination of funds from Fiscal Year
2021/22 Capital Budget and seal coat funds collected from the Rose Gate 1
($8,171) and Reynolds Ranch developments ($28,723) as follows:
Street Fund (30099000.77020) $40,000
Requested appropriation:
Street Fund (30099000.77020) $36,000
TOTAL: $76,000
Andrew Keys
Andrew Keys
Deputy City Manager/Intern ervices Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Jimi Biltigmeier, Associate Civil Engineer
CES/JB/cd
cc: Deputy Public Works Director/City Engineer
Utility Superintendent
Signature: O"WAO XQ110W
Email: akeys@lodi.gov
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Exhibit A
Rose Gate I Subdivision
Fog Seal Locations
Legend
Fog Seal
0 125 250 500
Feet
Exhibit B
Reynolds Ranch Subdivision
Fog Seal Locations
CD CD
Legend
-Fog Seal
N
W_ E
W
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a
Z S
0
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0 150 300 600
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Feet
RESOLUTION NO. 2021-167
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO AWARD A CONTRACT TO THE
LOWEST RESPONSIVE BIDDER FOR THE 2021 PAVEMENT
FOG SEALING PROGRAM AND EXECUTE CHANGE
ORDERS; AND FURTHER APPROPRIATING FUNDS
WHEREAS, this project will provide a fog seal over street pavement within Rose Gate I
and Reynolds Ranch subdivisions; and
WHEREAS, staff recommends authorizing the City Manager to award a contract to the
lowest responsive bidder, in an amount not to exceed $69,000; and
WHEREAS, staff also recommends authorizing the City Manager to execute change
orders in an amount not to exceed $7,000; and
WHEREAS, staff also recommends appropriating funds in the amount of $36,000 from
the Street Fund (30099000.77020).
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award a contract to the lowest responsive bidder for the 2021
Pavement Fog Sealing Program, in an amount not to exceed $69,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $7,000;
and
BE IT FURTHER RESOLVED that funds in the amount of $36,000 be appropriated as
set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: June 16, 2021
I hereby certify that Resolution No. 2021-167 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 16, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, and Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
�JENNIFE� CUSMIR
City Clerk
2021-167