HomeMy WebLinkAboutAgenda Report - June 16, 2021 C-04AGENDA ITEM (?..4
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CITY OF LODI
COUNCI L COMMUNICATION
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AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for Well 6R Granular
Activated Carbon Replacement and Adopt Resolution Authorizing City Manager to
Award Contract to Lowest Responsive Bidder ($130,000), and Execute Change
Orders ($13,000), and Appropriating Funds in the amount of ($143,000)
MEETING DATE:
f1:T�J1 N =111:1! A
June 16, 2021
Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for
Well 6R Granular Activated Carbon Replacement and adopt
resolution authorizing City Manager to award Contract to lowest
responsive bidder, in an amount not to exceed $130,000, and to execute change orders in an amount
not to exceed $13,000 and appropriating funds in the amount of $143,000.
BACKGROUND INFORMATION: In May 2021, at Well 6R, routine water samples indicated the
presence of the regulated chemical known as 1,2,3,-
trichloropropane (1,2,3 -TCP) and was removed from service.
This project is needed for the well to meet State drinking water standards and return to service.
For decades, Granular Activated Carbon (GAC) has been utilized at several well sites within the City to
adsorb dibromochloropropane. The State Water Resources Control Board has identified GAC as a best
available technology for also removing 1,2,3 -TCP contamination from drinking water.
Well No. 6R is located within Blakely Park at 218 Mission St. (Exhibit A) and has two vessels with 20,000
pounds of GAC each. The GAC filter systems at these locations have been in service with the original
carbon media installed in February 2014. This will be the first replacement. The total amount of GAC to
be replaced with this project is 40,000 pounds.
This project consists of removing the spent granular activated carbon (GAC) from Well Site 6R and
inspecting the vessels. After repairs are made by others (if needed), the contractor/supplier will furnish
and install domestic virgin GAC into the vessels and provide other incidental and related work.
The specifications are on file in the Public Works Department. The planned bid opening date is July 14,
2021. The construction project estimate is $119,000.
Staff recommends approving specifications and authorize advertisement for bids for Well 6R Granular
Activated Carbon Replacement and adopt resolution authorizing City Manager to award Contract to
lowest responsive bidder, in an amount not to exceed $130,000, and to execute change orders in an
amount not to exceed $13,000 and appropriating funds in the amount of $143,000.
APPROVED:
Stephen Schwab , City Manager
\kcvcfilv02kpubwks$\WP\PROJECTS\WATER\Well 6R\Well 6R GAC Replacement\CSA-Award.doc
6/1/2021
Approve Specifications and Authorize Advertisement for Bids for Well 6R Granular Activated Carbon Replacement and Adopt Resolution Authorizing City Manager to
Award Contract to Lowest Responsive Bidder ($130,000), Execute Change Orders ($13,000), and Appropriating Funds ($143,000)
June 16, 2021
Page 2
FISCAL IMPACT: This project will have minimal influence on the annual operation and
maintenance costs for Well 6R, while assuring compliance with all state and
federal drinking water standards. This project does not impact the General
Fund.
FUNDING AVAILABLE: Requested Appropriation
Water Capital Fund (56199000.77020) $143-000
TOTAL: $ 143,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
N. - - _Q (� P ()
Charles E. Swimley, Jr.
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
CES/JB/cd
Attachment
cc: Andrew Richle, Utilities Superintendent
Travis Kahrs, Water Plant Superintendent
Signature: �� r
Email: akeys@lodi.gov
\\cvcfilv02\pubwks$\WP\PROJECTS\WATERkWelI 6R\Well 6R GAC Replacement\CSA-Award.doc 6/1/2021
CITY OF LODI
PUB LICWORKS DEPARTMENT
EXHIBIT A
Well 6R GAC Replacement
218 Mission Street
TO
MOKELUMNE RIVER
SACRAMENTO
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Project Location
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10�M1.
Capital Improvement Plan
FY 2020-2021
Project Title:
Well 613 GAC Replacement
Munis Project Code:
CIP List Proj #
Section I
Description
Project Length
Priority
Removing granular activated carbon (GAC) from Well Site 6R and inspecting.
After any needed repairs the installation of GAC.
Justification/factor driving project
Routine water samples indicated the presence of the 1, 2, 3 trichlororpropane chemical and the well was removed from service. GAC replacement needed for the well to meet State drinking water standards.
Additional Information
Section II
Estimated Project Costs
Expenditure
FY 17118 FY 18119 Prior Years
FY 19120 FY 20121
FY 21122 FY 22123 FY 23124
FY 24125
Future Yrs
Total
Actuals Actuals
Estimate Budget
Contracts
$
$ 140,000
$
140,000
Internal Staff
$
$ 3,000
$
3,000
$
$
$
$
$
$
Total Capital Costs
$ - $ - $ -
$ - $ 143,000
$ $ - $
$ -
$ -
$
143,000
Section III
Funding Sources/Methods of Financing
Funding Source(s)
FY 17118 FY 18119 Prior Years
FY 19120 FY 20121
FY 21122 FY 22123 FY 23124 FY 24125
Future Yrs
Total
Actuals Actual:t$$
Estimate Budget
$ 143,000
$
143,000
$
$
$
-
Total Project Financing
$ - $ -
$ -
$ - $ 143,000
$ - $ - $ - $ -
$
$
143,000
Section IV
Operating Budget Impact
Operating Cost or
FY 17118 FY 18119 Prior Years
FY 19120
FY 20121
FY 21122 FY 22123 FY 23124
FY 24125
Future Yrs
Total
(savings)
Actuals Actuals
Estimate
Budget
Personnel
$
$
Other Operating Costs
$
I
$
Total Operating Impact
$ $ - $
$ -
$ -
$ - $ I $ -
$ -
$
$
RESOLUTION NO. 2021-166
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO AWARD A CONTRACT TO THE
LOWEST RESPONSIVE BIDDER FOR WELL 6R GRANULAR
ACTIVATED CARBON REPLACEMENT AND EXECUTE
CHANGE ORDERS; AND FURTHER APPROPRIATING FUNDS
WHEREAS, the project consists of removing the spent granular activated carbon (GAC)
from Well Site 6R and inspecting the vessels. After repairs are made by others (if needed), the
contractor/supplier will furnish and install domestic virgin GAC into the vessels and provide
other incidental and related work; and
WHEREAS, staff recommends authorizing the City Manager to award a contract to the
lowest responsive bidder, in an amount not to exceed $130,000; and
WHEREAS, staff also recommends authorizing the City Manager to execute change
orders in an amount not to exceed $13,000; and
WHEREAS, staff also recommends appropriating funds in the amount of $143,000 from
the Water Capital Fund (56199000.77020).
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award a contract to the lowest responsive bidder for Well 6R
Granular Activated Carbon Replacement, in an amount not to exceed $130,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $13,000;
and
BE IT FURTHER RESOLVED that funds in the amount of $143,000 be appropriated as
set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: June 16, 2021
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2021-166 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 16, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, and Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
4JENNIF7E:CUSMIR
City Clerk
2021-166