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HomeMy WebLinkAboutAgenda Report - May 19, 2021 C-04AGENDA ITEM Cw4 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Awarding Contract for Electric Utility Office Remodel Project to Diede Construction, Inc., of Woodbridge ($2,922,000), Authorizing City Manager to Execute Change Orders ($520,000), and Appropriating Funds ($1,150,000) MEETING DATE: May 19, 2021 PREPARED BY: Public Works Director and Electric Utility Director RECOMMENDED ACTION: Adopt resolution awarding contract for Electric Utility Office Remodel Project to Diede Construction, Inc., of Woodbridge, in the amount of $2,922,000, authorizing City Manager to execute change orders in an amount not to exceed $520,000, and appropriating funds in the amount of $1,150,000. BACKGROUND INFORMATION: Lodi Electric Utility (LEU) currently occupies and utilizes multiple buildings and facilities located at 1331 South Ham Lane, a yard shared by both Public Works and LEU for several years. Construction of these buildings and facilities dates back to the mid-1970s. With the exception of a recent upgrade project to LEU's Operations Dispatch Center to address ergonomic and accessibility issues, the current LEU facilities have gone without any major improvements for over 40 years. WMB Architects, Inc. was hired in 2018 to provide design services for the improvements. The project will include offices, public lobbies, public counters, Americans with Disabilities Act (ADA) access, ADA staff bathroom facilities, new accessible locker rooms, an enlarged training room, lighting, communications, space conditioning, and associated staff support areas. The project also includes a transformer storage building and a covered wire reel storage structure and upgrades to the interior finishes of Public Works Municipal Utilities Service (MUS) Center that was also constructed in the mid- 1970s. A drawing of the project site plan is shown in Exhibit A. The project scope is substantial and will prohibit the buildings to be remodeled from being utilized. To address this impact, the project includes the temporary rental of modular buildings that include the facilities needed to support LEU staff and electrical operations during the work. This project element was approved by Council last year and is now in place. Plans and specifications for this project were approved on March 18, 2020. The City received the following three bids for this project on April 29, 2021: Abovel(Below) Bidder Location Bid Engineer's Estimate Engineer's Estimate $2,500,000.00 Diede Construction, Inc. Woodbridge $2,922,000.00 $422,000.00 F&H Construction Lodi $3,018,000.00 $518,000.00 CNW Construction, Inc. Rescue $3,071,000.00 $571,000.00 APPROVED: Manager 515/2021 Adopt Resolution Awarding Contract for Electric Utility Office Remodel Project to Diede Construction, Inc. of Woodbridge ($2,922,000), Authorizing City Manager to Execute Change Orders ($520,000), and Appropriating Funds ($1,150,000) May 19, 2021 Page 2 There is a significant difference between the engineer's estimate ($2,500,000) prepared by the City's consultant, and the low bid ($2,922,000) submitted by Diede Construction, Inc. The engineer's estimate was based on an original design that did not include a proposed Wire Reel Covered Storage Area to protect LEU inventory assets, the Public Works MUS Finishes allowance ($300,000), nor the current pandemic market forces that are responsible for today's escalating construction costs. The Project is anticipated to take eight months with completion expected in the spring of 2022. The estimated total project budget is provided in the table below: Budget Item Bud et Construction Construction Contract $2,922,000 Project Management (City Staff) $50,000 Testing 8r Inspection Estimate $100,000 Office Furniture $100,000 Conference Furniture $20,000 Office Equipment $10,000 Moving Expenses $15,000 Construction Total $3,217,000 Tem ora Staff Facilities $223,555 Project Estimate $3,440,555 —Contingency 150/6 of Project Estimate $516,083 Adjusted Project Total Budget $3,956,588 Staff recommends awarding contract for Electric Utility Office Remodel Project to Diede Construction, Inc_, of Woodbridge, in the amount of $2,922,000, authorizing City Manager to execute change orders in an amount not to exceed $520,000, and appropriating funds in the amount of $1,150,000. FISCAL IMPACT: This project will reduce costs associated with unplanned and emergency maintenance and repair work for these deteriorating facilities; and ADA and security improvements will increase safety and reduce risk of injury for employees and the public. The addition of covered storage will extend the life of inventory and assets and reduce the risk of damage. This project will not impact the General Fund. L%g!T&I,2R JPP92.r% Irr.. - rrcire . 141rIM in D...m 1 vn 0]CAwOtd EUil.Of ico Rnmodet.doc 5/5/2021 Adopt Resolution Awarding Contract for Electric Utility Office Remodel Project to Diode Construction, Inc., of Woodbridge ($2,922,000), Authorizing City Manager to Execute Change Orders ($520,000), and Appropriating Funds ($1,150,000) May 19, 2021 Page 3 FUNDING AVAILABLE: The total estimated project cost of $3,956,588 includes allowances above the construction contract for temporary staff facilities (office trailers, moving services and office systems furniture), new office, conference and office equipment as well as contingencies to address unforeseen conditions, construction administration, materials testing, and staff costs. Budgeted Fiscal Year 2020/21: Water Capital (56199000.77020): Wastewater Capital (56199000.77020): Electric Utility Fund (50199000.77020): Total: Requested Appropriations: Electric Utility Fund (50199000.77020): TOTAL: Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director Prepared by Gary Wiman, Construction Project Manager CES/GW11c Attachments Jeff Berkheimer Electric Utility Director $ 150,000 $ 150,000 $2,506,588 $2,806,588 $1,150.00n $3,956,588 ik;vclrW02ioubwk lily[PiARo3E,C�7S5�y11S�C1[=lgpincLhlrlwILUE1 Rem%IWA?Ot�Aw rd SUE] OtfCa fU , -Q.t opq 5/5/2021 I I I I I I I I I I 1 � I I I I I I I I � I I � 7 l I I �ll I I � SITE PLAN srwLE r = n-0- rr t rr II II 1 WMB ARCHITECTS I { I 1 11 i SI Z26 n.�,. ere z2B s 11 I . i 3: - _ slodam G 95201 { 1 � I 1 z000 L s.cel 1 { SIIe 125 { I spa=era. G ssel l { I _ 209 944 9110 T J i 209 9 5711 F ® OVERALL SITE PLAN _ CITY OF LODI ELECTRIC UTILITY OUTBUILDINGS SHE P PUBLISH HISTORY A a E H �.-T m iuir�grr W1.1B PRO.IECT: 17-058 PP2 CITY OF LODI ELECTRIC UTILITY OFFICE REMODEL CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and DIEDE CONSTRUCTION, INC., a California corporation, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans City of Lodi Standard Plans and Specifications All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE it - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5, Clause 65 "Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. 4.1 04/29/21 \lcvcfilv02\pubwks$\WP\PROJECTS\MISC\Electric Utility\EUD Remodel 2020\CONTRACT docx ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Include furnishing all labor, material, tax, equipment, and services necessary for the construction and completion of the Electric Utility Office Remodel Project and associated improvements. Project includes: Metal Building design, abatement, demolition, concrete, masonry, framing, drywall, flooring, cabinetry, hardware, finishes, plumbing, HVAC, electrical, data/communications, roofing, site utilities, and all associated work as described in the project plans (drawings) and specifications, together with Addenda issued at the time of bidding, if any, now on file with the Director of Public Works, City Hall, 221 W. Pine Street, Lodi. See Division 011000 "Summary of Work" for a general description of Bid Items CONTRACT ITEMS IltVeom Item Description Unit Tce Qty nit Total . P 1. Mobilization/Demobilization, Bonds & Insurance LS NA NA $75,600.00 2. Electric Utility Office Remodel LS NA NA $1,611,000.00 3. Allowance for Public Works Office Area ALW NA NA $300,000.00 4. New Wire Reel Storage Structures LS NA NA $411,600.00 5. New Transformer Storage Building LS NA NA $359,300.00 6. Allowance New Tool Room & Storage Area ALW NA NA $120,000.00 7. All work in accordance with the contract documents, not included under Base Bid Items 1 through 6. LS NA NA $44,500.00 TOTAL $2,922,000.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. 4.2 04/29/21 \\cvcfilv02\pubwks$\WP\PROJECTS\MISC\Electric Utility\EUD Remodel 2020\CONTRACT.docx ARTICLE Vil - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VI I I - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract or the date stipulated in the Notice to Proceed and to diligently prosecute to completion within 240 CALENDAR DAYS. ARTICLE IX- State of California Senate Bill 854 requires the following: No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. ARTICLE X - Counterparts and Electronic Signatures This Agreement and other documents to be delivered pursuant to this Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy and all of which, when taken together, will be deemed to constitute one and the same agreement or document, and will be effective when counterparts have been signed by each of the parties and delivered to the other parties. Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of a copy of this Agreement or any other document contemplated hereby, bearing an original manual or electronic signature by facsimile transmission (including a facsimile delivered via the Internet), by electronic mail in "portable document format" (".pdf') or similar format intended to preserve the original graphic and pictorial appearance of a document, or through the use of electronic signature software will have the same effect as physical delivery of the paper document bearing an original signature. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES of $3,000.00 PER DAY AS SET FORTH CONTRACT PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT 4.3 04/29/21 \\cvcfilv02\pubwks$\WP\PROJECTS\MISC\Electric Utility\EUD Remodel 2020\CONTRACT docx MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI, a municipal corporation in Title Ac STEPHEN SCHWABAUER City Manager Date.- Attest: ate: Attest: JENNIFER CUSMIR City Clerk (CORPORATE SEAL) Approved As To Form: JANICE D. MAGDICH 4 City Attorney 4.4 \\cvcfilv02\pubwks$\WP\PROJECTS\MISC\Electric Utility\EUD Remodel 2020\CONTRACT docx 04/29/21 Capital Improvement Plan FY 2021-2022 Project Title: LEU Facility Renovation I Munis Project Code: EUCP-17001/21007 49 Section I: Description District Nos: 3 Project Length 1 7/17-6/22 JPriority I High Renovation of Lodi Electric Utility (LEU) facilities, including but not limited to, ADA, security, and other upgrades to improve functionality of existing spaces to accommodate existing staff. Renovation activities will also include needed repairs to flooring and roof systems. Justification/factor driving project Renovation of Lodi Electric Utility (LEU) facilities, including but not limited to, ADA, security, and other upgrades to improve functionality of existing spaces to accommodate existing staff. Renovation activities will also include needed repairs to flooring and roof systems. Additional Information This project will improve customer service, employee safety/security and addressing operational and workforce needs. Project construction will likely commence toward the end of FY 21 - any unused funds will carry forward to FY 22. The current approved budget for FY 21 is $2,506,588. An additional $1,150,000 is needed per the request to Council on May 19, 2021 and is included here. Section II: Estimated Project Costs Expenditure FY 17/18 FY 18/19 Actuals Actuals Contracts $ 9,713 $ 38,206 $ FY 19120 Actuals 60,206 Prior Years $ 108,125 $ FY 20121 FY 21122 FY 22123 FY 23/24 FY 24125 FY 25126 Future Yrs Estimate Budget $ 3,656,588 $ $ Total 3,764,713 - $ $ $ $ - _ Total Capital Costs $ 9,713 $ 60,206 $ $ 108,125 $ 3,656,588 $ $ - $ $ $ $ $ $ - 3,764,713 Section III: Funding Sources/Methods of Financing Funding Source(s) FY 17/18 FY 18/19 Actuals Actuals 501 - EU Outlay Capital ReSE $ 9,713 $ 38,206 $ FY 19/20 Actuals 60,206 Prior Years $ 108,125 FY 20/21 FY 21/22 Estimate Budget $ 2,506,588 FY 22/23 FY 23/24 FY 24/25 FY 25/26 Future Yrs Total $ 2,614,713 Total Project Financing $ 9,713 $ 60,206 $ 108,125 $ 2,506,588 $ $ - $ $ - $ $ - $ 2,614,713 Section IV Operating Budget Impact Operating Cost or (savings) Personnel Other Operating Costs Total Operating Impact FY 17/18 FY 18/19 Actuals Actuals $ $ FY 19/20 Actuals Prior Years $ $ $ FY 20/21 Estimate FY 21/22 FY 22/23 FY 23/24 FY 24/25 Budget FY 25/26 Future Yrs $ Total - $ $ $ $ $ $ $ $ $ RESOLUTION NO. 2021-132 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR THE ELECTRIC UTILITY OFFICE REMODEL PROJECT TO DIEDE CONSTRUCTION, INC., OF WOODBRIDGE; AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS; AND FURTHER APPROPRIATING FUNDS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on April 29, 2021, at 11:00 a.m., for the Electric Utility Office Remodel Project, described in the plans and specifications therefore approved by the City Council on March 18, 2020; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Above/(Below) Bidder Location Bid Engineer's Estimate Diede Construction, Inc. Woodbridge $2,922,000 $422,000 F&H Construction Lodi $3,018,000 $518,000 CNW Construction, Inc. Rescue $3,071,000 $571,000 WHEREAS, staff recommends awarding the contract for the Electric Utility Office Remodel Project to Diede Construction, Inc., of Woodbridge, in the amount of $2,922,000; WHEREAS, staff also recommends authorizing the City Manager to execute change orders in an amount not to exceed $520,000; and WHEREAS, staff also recommends that the City Council appropriate funds in the amount of $1,150,000, from the fund balance of Electric Utility Fund (EUCP-21007. Contracts 50199000.77020) for Fiscal Year 2020/21. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the Electric Utility Office Remodel Project to Diede Construction, Inc., of Woodbridge, California, in the amount of $2,922,000; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the contract and change orders in an amount not to exceed $520,000; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds in the amount of $1,150,000, as set forth above; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: May 19, 2021 I hereby certify that Resolution No. 2021-132 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 19, 2021 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None JENNI R CUSMIR City Clerk 2021-132