The URL can be used to link to this page

Home My WebLink AboutAgenda Report - June 2, 2021 C-06AGENDA ITEM cob pCITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Additional Change Orders to Water Meter Program - Phase 8 with DSS Company dba Knife River Construction, of Stockton ($100,000) and Appropriating Funds ($40,000) MEETING DATE: June 2, 2021 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute additional change orders to Water Meter Program - Phase 8 with DSS Company dba Knife River Construction, of Stockton, in an amount not to exceed $100,000 and appropriating funds in the amount of $40,000. BACKGROUND INFORMATION: On August 21, 2019, Council awarded the contract for Water Meter Program — Phase 8 to DSS Company dba Knife River Construction, of Stockton (Knife River). On April 7, 2021, Council authorized the City Manager to execute a change order to Knife River in the amount not -to -exceed $500,000. The change order was intended to initiate and expedite construction of the proposed Harmony Homes site (301 East Lodi Avenue) utilizing Emergency Aid Program (HEAP) grant funds administered by San Joaquin Continuum of Care (SJCoC). This expedited course of action was recommended because the City risks losing any HEAP funds that are not expended by June 30, 2021. In order to meet the timeline, the initial change order amount was based on project renderings and not engineered drawings. As the site design evolved, Knife River updated their time and materials based estimate. The updated estimate for the site work is now $520,000 excluding landscape and irrigation improvements and a concrete ramp required for accessibility. The additional cost of the landscape and ramp improvements is estimated to be $50,000 for a total estimated project cost of $570,000. Today, work is progressing and Knife River is on track to complete the site work by June 30, 2021. In order to accommodate the additional costs noted above and any additional unforeseen changes, staff is requesting Council increase the City Manager's change order authority by an additional $100,000 for a total not -to -exceed change order authority amount of $600,000. This action will also appropriate $40,000 in order to accommodate the final plumbing costs and payments associated with the water meter housing connection modifications. FISCAL IMPACT: All construction related costs will be funded by the Water Capital Fund (the appropriation) and the California Department of Housing and Community Development Permanent Local Housing Allocation (PLHA) grant previously appropriated (for the additional Harmony Homes costs). This project will not impact the City's General Fund. APPROVED: en S waba r, City Manager \\cvcfilv02\pubwks$\WP\PROJECTS\WATER\Meters\Water Meter Program Phase =Cha rdar HH2 doc 5/19/2021 Adopt Resolution Authorizing City Manager to Execute Additional Change Orders to Water Meter Program - Phase 8 with DSS Company dba Knife River Construction, of Stockton ($100,000) June 2, 2021 Page 2 FUNDING AVAILABLE: PLHA Grant (35585000.77020): $100,000 Requested Appropriation: Water Capital Fund (56199000.77020): $40,000 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director QLag-(2 Charles E. Swimley, Jr. Public Works Director Prepared by Sean Nathan, Senior Civil Engineer CES/SN/cd Cc Community Development Director Neighborhood Services Manager Signature: aM,dr� /lip Email: akeys@lodi.gov \\cvcfilv02\pubwks$\WP\PROJECTS\WATER\Meters\Water Meter Program Phase 8\CChange Order HH2.doc 5/19/2021 CITY OF LODI PROPOSED CHANGE ORDER PROJECT: Water Meter program Phase 8 Meter Installation CO No.: 10 & Main Replacement CONTRACTOR: KRC PCO No: Knife River Construction RF1 No.: 2003 ARCHITECT/ENGINEER: FI No.. RMC Isubmit Proposal Within 15 Days Upon Receipt of This Request Brief Description Of Work Item 1: Additional work authorized by City Council at the April 7, 2021 meeting related to the Harmony Homes utility and site $500,000.00 work. Work to be perfomed via a combination of Time and Materials and Unit Price Items. RFI 2003 contains documents related to this Change Order Total: $500,000.00 Request, Proposal, Recommendation And Approval Requesting Official: Gary Wlman Request Date: 4/7/2021 Schedule Impact: 60 Days Contractor Proposal Date: NA Add Amount: $500,000.00 Deduct Amount $0.00 Reason For Change: Unknown Conditions/Changed Condition ACCT: PWWA-0061.Const.ExtLabor 56199000.7702 CONTRACTOR AGREES TO FURNISH ALL LABOR AND MATERIALS AND PERFORM ALL WORK REQUIRED TO COMPLETE THE ABOVE DESCRIBED WORK CHANGE IN ACCORDANCE WITH THE REQUIREMENTS FOR SIMILAR WORK COVERED BY THE CONTRACT EXCEPT AS OTHERWISE ;STIPULATED HEREIN FOR THE STATED CONSIDERATION. TO PERFORM THE CHANGES FOR THE AMOUNT INDICATED WHICH INCLUDES ANY EXTENDED OR JOBSITE OVERHEAD, DISRUPTION, RIPPLE EFFECT AND OTHER IMPACT COSTS. NO WORK WILL BE STARTED UNTIL THIS PROPOSAL. IS ACCEPTED. 1F THE CONTRACTOR DOES NOT SIGN ACCEPTANCE OF THIS ORDER, THE CONTRACTOR SHOULD REFER TO SECTION 4- 1,03A OF THE STANDARD SPECIFICATIONS REGARDING FILING A WRITTEN PROTEST WITHIN THE SPECIFIED TIME. ORIGINAL CONTRACT: $4,441,635.00 `�. It. 2/ PREVIOUS ADDS: $1,124,892.19 Contractor Date PREVIOUS DEDUCTS: $0.00 L 12 Z THIS CHANGE ORDER: $500,000.00 1 Co structi Proj t r r Date TOTAL CONTRACT AMOUNT $6,066,527.19 Charlie Swimley May 11 2021 INCLUDING ALL CHANGE ORDERS: Public Works Director Date CONTRACT TIME ADJUSTMENT 60 Calendar Days Steve Schwabauer May 11, 2021 ORIGINAL COMPLETION DATE: 284 Calendar Days City Manager Date ADJUSTED CONTRACT 404 Calendar Days COMPLETION DATE: W WRP8 PCO 10 4/19/2021 RESOLUTION NO. 2021-80 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS TO WATER METER PROGRAM — PHASE 8 WITH DSS COMPANY DBA KNIFE RIVER CONSTRUCTION, OF STOCKTON WHEREAS, on August 21, 2019, Council awarded the contract for Water Meter Program — Phase 8 to DSS Company dba Knife River Construction, of Stockton (Knife River); and WHEREAS, meanwhile, the City has been awarded Homeless Emergency Aid Program (HEAP) grant funds in the amount of $1,250,000 from San Joaquin Continuum of Care (SJCoC) for the Harmony Homes transitional housing project; and WHEREAS, in order to expedite construction of the Harmony Homes site and minimize the risk of losing any residual HEAP funding not expended by the deadline, staff is recommending to perform the site design services for this project by City engineering staff and to execute a change order with Knife River for the construction of the Harmony Home site improvements; and WHEREAS, staff recommends authorizing the City Manager to execute change orders to Water Meter Program - Phase 8 with DSS Company dba Knife River Construction, of Stockton, in an amount not to exceed $500,000. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute change orders to Water Meter Program - Phase 8 with DSS Company dba Knife River Construction, of Stockton, California, in an amount not to exceed $500,000, for construction of Harmony Homes site improvements; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No, 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: April 7, 2021 ------------------------------------------------------------------------ I hereby certify that Resolution No. 2021-80 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 7, 2021 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None 4 6�JENNIFF CUSMIR City Clerk 2021-80 CITY OF LODI Request For Information Water Meter Program Phase 8 Meter Installation and Main Replacement RFI 2003 Contractor Transmittal Attn/Firm Date Sent Date Date Due Knife River Construction Record Recv'd Information Requested By Contractor to City Gary Wiman Public Works Department City of Lodi Subject: Harmony Homes Utility & Site Work City to Engineer Drawing Ref. A/E ❑ City ❑ Attached to Consultanl(s) Spec Ref. Consultant(s) to A/E A/E to City Gary Wiman City of Lodi City to Contractor Donald Lowe Knife River Const. 4/19/21 Information: At the April 7, 2021 City Council Meeting City Council authorized the execution of a "Not to Exceed" $500,000.00 change order for Utility and Site Improvements for the Harmony Homes project located at 301 E. Lodi Avenue. The contractor will be required to provide all labor, materials, traffic control, etc. to complete the work. The work must be phased as shown on the drawings and coordination with other City work related to the project; including the delivery of the housing units (by others). Complete Landscape drawings are being completed and will be incorporated as soon as they are ready. Work is to be performed on a Time and Materials basis AND Unit Pricing, where feasible. Detailed documentation of labor and materials must be provided along with daily reports of field reports. Please provide a proposed schedule showing working days necessary to complete the work. Page l of 10 Date: 4/19/21 Signature: _Gary Wiman You are authorized to proceed with the work identified in the reply to this RFI on the assumption that no change in the contract amount or completion date is required, If the RFI reply involves a change in the work affecting your contract amount or completion date. notify the Project Manager immediately. WIVIPPH RFI 2003 - Harmony Homes 04/19/21 RESOLUTION NO. 2021-80 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS TO WATER METER PROGRAM — PHASE 8 WITH DSS COMPANY DBA KNIFE RIVER CONSTRUCTION, OF STOCKTON WHEREAS, on August 21, 2019, Council awarded the contract for Water Meter Program — Phase 8 to DSS Company dba Knife River Construction, of Stockton (Knife River); and WHEREAS, meanwhile, the City has been awarded Homeless Emergency Aid Program (HEAP) grant funds in the amount of $1,250,000 from San Joaquin Continuum of Care (SJCoC) for the Harmony Homes transitional housing project; and WHEREAS, in order to expedite construction of the Harmony Homes site and minimize the risk of losing any residual HEAP funding not expended by the deadline, staff is recommending to perform the site design services for this project by City engineering staff and to execute a change order with Knife River for the construction of the Harmony Home site improvements; and WHEREAS, staff recommends authorizing the City Manager to execute change orders to Water Meter Program - Phase 8 with DSS Company dba Knife River Construction, of Stockton, in an amount not to exceed $500,000. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute change orders to Water Meter Program - Phase 8 with DSS Company dba Knife River Construction, of Stockton, California, in an amount not to exceed $500,000, for construction of Harmony Homes site improvements; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: April 7, 2021 I hereby certify that Resolution No. 2021-80 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 7, 2021 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None JENNIF CUSMIR ( City Clerk 2021-80 Harmony Homes Site Improvements Estimate 4/12/2021 Item Description Total Qty Unit 1 Mobilization, Temporary Facilities, Bonds, Etc, 1 LS 2 Demolition 1 LS 3 Clearing, Grubbing & Grading 1 LS 4 Aggregate Base Building Pads 2,660 SF 5 Alley Asphalt Concrete(including ad 'ustln utilities to rade) 7,700 SF 6 Concrete Alley Valley Gutter 405 LF 7 Concrete Alley Approach 6" Reinforced 440 SF 8 Concrete Curb and Gutter 100 LF 9 Concrete Curb 144 LF 10 Concrete Sidewalk & Flatwork 4") 1,820 SF 11 Concrete Parking Lot (6" Reinforced) 1,800 SF 12 Truncated Domes 25 SF 13 4' Tall Wrought Iron Fence 185 LF 14 6' Tall Wrought Iron Fence 232 LF 15 4' Tall Pedestrian Gate 1 LS 16 6' Tall Vehicle Gate all Necessary Components) 1 LS 17 Parking Lot Light and Footing 1 LS 18 Earth Swale 1 LS 19 Parkin Bum er 1 EA 20 Si na e and Striping 1 LS 21 Mailbox on Pedestal 1 LS 22 Water Improvements and Connections 1 LS 23 Sewer Improvements and Connections 1 LS 24 Sidewalk/Curb Drain and Rock 1 LS 25 Electrical and Communication Conduits/Boxes/Conductors 1 LS 26 Landscaping and Irrigation(Including Sleeves, Controller, Valves, Gravel 1 LS 27 Concrete ADA Ramp to Building w/ Railing 1 LS Note Excludes, electrical meters, buildings, stairs, permits, fees, etc Q O W W Z J 0O Q W LLz0O 2 Hall O o iq . F .... ii I O Q 2 M LU f— r V U) 133HS N3n0O S1N3W3AOHdWl KIS S3WOH .WOINUVH zx � f g€ G ii p, i s Hall gn o iq . F .... ii I 5 f \ F\ – 1001 o NYIdmmmz _ee SIN3MAOMM13119 _ m,aa _a am_\. �G - d f \ F\ d z }k � k � - •� K 011 IS No SgHs » RIOo),Llo _d»S s _AOU _ 9119 _ m,a a _aam_ [ ... I o 011 IS No SgHs » • -- YY 'S} ,n«•r:„+ f-' ,,,n.s=+i .ua 1001j0 /J.10 NVld unun S1N3W3AO*ddW1311S 3AV 10013 toe S3WOH ANOW2IVH i —' — L1 dad � � '�q� w � � a ,.,• --; a Z � a orj F;f F 9 p smm €F S m 6 W y O }; z U W m �y� a ffLLy 0 98 pig �y 11.1 QQ yq& „�i$ '�C $ o pZ_g� W'S py{y yZ R �c W �p U° ZF 2Q *S m 1 7 � U' 6ffl t z° w W GG�'n � � O � a � � l�1ti U g �Z LL rrr 8 ov fid i \ � �� z � �a uF7 k W �ra UE kn J W O z 1 , 1`I o 1 '� sz3 v za a '+,Ufn x m rc i 8mI Z �� eNl og F F dmf” u '_��. .... .. IIJmcg 0u"i6u 33 0 32 Q a � �s T� N �' 1ij' �'{��'�+ • ley � 'i � �d z zW y�J' g �¢�y ° � F� �. F zz o W aa ii 2.0 yz qZ8 w� $ g zomd p a f3 u oOn Y 0u mo�ss��8 � Z gig ° — —� 1SINOlJNIHSVAA 5 �� @ 8 �F tri•• _ _ a O 88888 ^000 0 �3 � w 0 T jkt. NVId QNIOVH9 Z: SIN2IN3AONdVYI 3119 ICIC)l JO ,k 3AV ICIOI 3 toe S3V40HkNOV48VH �3 � w 0 T jkt. SSF G* 01 nryjl U) Un z All Mll g SINWBAOUdiAll 3115 > tLpig Wg m^ ite`ia MH (10 OLI ; 1 30 A113 3AV 10013 1 OC S3NOH ANOVMVH 0 SSF G* 01 nryjl U) Un z All Mll g z 0 > tLpig Wg m^ ite`ia MH z ;i4rddgka MIS i tR IN Mal 4 A G* UMU nryjl U) Un z All Mll g z 0 > tLpig Wg m^ ite`ia MH EO f/1 ;i4rddgka MIS i IN Mal A o UMU nryjl U) Un z All Mll g z 0 > tLpig Wg m^ ite`ia MH EO f/1 ;i4rddgka A o z 0 Q7 s m 1 Ug� G7 D 0 Z 0 m P� r g g m 1 O I m WASHINGTON ST � y Y ell. IVA �41 i Jql } I s g t0• ' m• f_ S F O rA,(vivo AV g V F$a 2o�a= E�E 171 �gl@7 b tl� p: 101 � �' Y • gg3 n � P rif A £ s j ji d '• it z F3R��F a 'j g+iE i• i ap' *1 v0",r, D �t L1 is s HARMONY HOMES 301 E. LODI AVE SITE IMPROVEMENTS LANDSCAPE PLAN CITY OF LODI 05 p i} i LEDA m 1 G7 D 0 Z 0 m P� r O I m WASHINGTON ST � y Y ell. IVA �41 i Jql } I s g t0• ' m• f_ S F O rA,(vivo AV g V F$a 2o�a= E�E 171 �gl@7 b tl� p: 101 � �' Y • gg3 n � P rif A £ s j ji d '• it z F3R��F a 'j g+iE i• i ap' *1 v0",r, D �t L1 is s HARMONY HOMES 301 E. LODI AVE SITE IMPROVEMENTS LANDSCAPE PLAN CITY OF LODI 05 p i} i LEDA Capital Improvement Plan Project Title: Water Meter Program Phase 8 Munis Project Code: PWWA-0061 #74 Section I: Description District Nos: Project Length Priority Includes water installation on approximately 1,130 residential homes and the replacement of approximately 18,000 feet of undersized and/or aged pipe. Justification/factor driving project Additional Information Water meter program phase 8 is expected to bid in late spring of 2019 and likely to begin at the start of FY 19/20. Completion of phase 8 would occur in FY 19/20. Of the FY19/20 total, $14,995.56(Meters) is carried forward; the balance are FY19/20 budgeted items. Section II Estimated Project Costs Expenditure Miscellaneous Internal Staff Contracts Total Capital Costs Prior Years $ - $ - $ - $ - FY 19120 Estimate $ 134,596 $ 179,400 $ 5,951,000 $ 6,264,996 FY 20121 Budget FY 21122 4 FY 22123 FY 23124 FY 24125 Future Yrs $ Total 134,596 $ 179,400 $ 65,000 $ - $ - $ - $ - $ - $ $ 6,016,000 6,329,996 $ 65,000 Section III Funding Sources/Methods of Financing Funding Source(s) 561 - Water Capital Outlay Total Project Financing Prior Years $ - $ - FY 19120 Estimate $ 6,264,996 $ 6,264,996 FY 20121 Budget $ 65,000 $ 65,000 FY 21122 FY 22123 FY 23124 1 $ - $ - $ - $ FY 24125 - Future Yrs $ - $ $ Total 6,329,996 6,329,996 Section IV Operating Budget Impact Operating Cost or (savings) Personnel Other Operating Costs Total Operating Impact Prior Years $ - $ - $ - FY 19120 Estimate $ - FY 20121 Budget $ - FY 21122 FY 22123 FY 23124 � $ FY 24125 Future Yrs $ $ $ Total - - - RESOLUTION NO. 2021-151 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS TO WATER METER PROGRAM - PHASE 8 CONTRACT WITH DSS COMPANY DBA KNIFE RIVER CONSTRUCTION, OF STOCKTON; AND FURTHER APPROPRIATING FUNDS WHEREAS, on August 21, 2019, Council awarded the contract for Water Meter Program — Phase 8 to DSS Company dba Knife River Construction, of Stockton (Knife River); and WHEREAS, on August 7,2021, Council authorized the City Manager to execute a change order to the contract with Knife River in an amount not to exceed $500,000 to initiate and expedite construction for the proposed Harmony Homes transitional housing project site which utilized Homeless Emergency Aid Program grant funds from San Joaquin Continuum of Care; and WHEREAS, Knife River updated their time -and -materials -based estimate to $520,000, excluding landscape and irrigation improvements and a concrete ramp required for accessibility. The additional cost of the landscape and ramp improvements is estimated to be $50,000, for a total estimated project cost of $570,000; and WHEREAS, staff recommends authorizing an increase to the City Manager's change order authority by an additional $100,000 for the Water Meter Program - Phase 8 contract with DSS Company dba Knife River Construction, of Stockton, for a total amount not to exceed $600,000; and WHEREAS, staff also recommends an appropriation in the amount of $40,000 from the Water Capital Fund (56199000.77020) for final plumbing costs and payments associated with the water meter housing connection modifications. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize an increase to the City Manager's change order authority by an additional $100,000 for a total not -to -exceed change order authority amount of $600,000 for the Water Meter Program - Phase 8 contract with DSS Company dba Knife River Construction, of Stockton, California; and BE IT FURTHER RESOLVED that funds in the amount of $40,000 be appropriated as set forth above; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: June 2, 2021 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2021-151 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 2, 2021 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None_ �r�,Gt/�rr•� JENNIFER OUSMIR City Clerk 2021-151