HomeMy WebLinkAboutAgenda Report - May 5, 2021 C-18AGENDA ITEM Can 18
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Appropriating Funds for Water Meter Program Phase 8
($25,000)
MEETING DATE: May 5, 2021
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution appropriating funds for Water Meter Program
Phase 8, in the amount of $25,000.
BACKGROUND INFORMATION: On August 21, 2019, Council authorized City Manager to execute
agreements DSS Company dba Knife River Construction, of
Stockton, RMC Water and Environment, of Walnut Creek, Terracon,
of Lodi and Henderson Brothers Company, of Lodi, for Water Meter Program Phase 8, totaling
$5,026,000.
At the time of Council authorization, the total estimated project cost was $5,813,981, which included the
awarded contracts, Engineering staff costs, and contingency. Funds for this project were already
appropriated in the Fiscal Year 2019/2020 budget, in the amount of $5,980,000.
On February 5, 2020, Council approved an appropriation of $270,000 for a change order to provide
water service to Henderson School, leaving an appropriation balance of approximately $200,000. Staff is
processing a second change order to cover additional construction, Staff, and other miscellaneous
project costs, specific to the Water Meter Project, which will exceed the current appropriation amount by
approximately $25,000.Staff is requesting an additional appropriation in the amount of $25,000 to fund
remaining Engineering staff and miscellaneous costs to finish the project.
Staff recommends appropriating funds for Water Meter Program Phase 8, in the amount of $25,000.
FISCAL IMPACT: This additional appropriation is necessary to close out the project and
represents a small fraction of total project costs. This appropriation does
not impact the General Fund.
FUNDING AVAILABLE: Requested Appropriation:
Water Capital (56199000.77020): $25,000
CES/RAY/tc
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
APPROVED:
a- Q�&
Charles E. Swimley, Jr_
Public Works Director
`J`-Sfephen Scher, City Manager
KAWRCOUNCIU2021\Water Meter 8 Approp.doc 4/22/2021
Capital Improvement Plan
Project Title:
Water Meter Program Phase 8
1 Munis Project Code:
PWWA-0061
#74
Section I: Description
District Nos:
Project Length
Priority
Includes water installation on approximately 1,130 residential homes and the replacement of approximately 18,000 feet of undersized and/or aged pipe.
Justification/factor driving project
Additional Information
Water meter program phase 8 is expected to bid in late spring of 2019 and likely to begin at the start of FY 19/20. Completion of phase 8 would occur in FY 19/20.Of the FY19/20
total, $14,995.56(Meters) is carried forward; the balance are FY19/20 budgeted items.
Section II
Estimated Project Costs
Expenditure
Prior Years
FY 19/20 FY 20121
1 FY 21/22
FY 22123 FY 23124
FY 24/25 Future Yrs
Total
Estimate Budget
Miscellaneous
$
$ 134,596
$
134,596
Internal Staff
$
$ 179,400
$
179,400
Contracts
$
$ 5,951,000 $ 25,000
$
5,976,000
Total Capital Costs
$ -
$ 6,264,996 $ 25,000
_
$ -
_
$ - $ - $
- $ -
$
6,289,996
Section III
Funding Sources/Methods of Financing
Funding Source(s)
Prior Years
FY 19120 FY 20/21 FY 21122
FY 22123 FY 23124
FY 24/25
Future Yrs
Total
Estimate Budget
561 - Water Capital Outlay
$
$ 6,264,996 $ 25,000
I
$
6,289,996
Total Project Financing
$ -
$ 6,264,996 $ 25,000 $ -
$ - $ - $
-
$ -
$
6,289,996
Section IV
Operating Budget Impact
Operating Cost or
Prior Years
FY 19/20 FY 20/21 FY 21122
FY 2 212 3 FY 23/24
FY 24/25 Future Yrs
Total
(savings)
Estimate Budget
Personnel
$ -
$
-
Other Operating Costs
$ -
$
-
Total Operating Impact
$ -
$ - $ - $ -
$ - $ - $
- $ -
$
-
RESOLUTION NO. 2021-125
A RESOLUTION OF THE LODI CITY COUNCIL APPROPRIATING
FUNDS FOR WATER METER PROGRAM PHASE 8
WHEREAS, on August 21, 2019, City Council authorized the City Manager to execute
agreements with DSS Company dba Knife River Construction, of Stockton; RMC Water and
Environment, of Walnut Creek; Terracon, of Lodi; and Henderson Brothers Company, of Lodi,
for the Water Meter Program Phase 8, totaling $5,026,000; and
WHEREAS, at the time of Council authorization, the total estimated project cost was
$5,813,981, which included the awarded contracts, Engineering staff costs, and contingency and
was already appropriated in the Fiscal Year 2019/2020 budget, in the amount of $5,980,000, and
an additional appropriation of $270,000 was approved for a change order to provide water
service to Henderson School; and
WHEREAS, staff is requesting an additional appropriation in the amount of $25,000 to
fund remaining Engineering staff and miscellaneous costs to finish the project; and
WHEREAS, staff recommends that the City Council appropriate funds in the amount of
$25,000 from the fund balance of Water Capital (56199000.77020) for Fiscal Year 2020/21.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
an appropriation for the Water Meter Program Phase 8, in the amount of $25,000, as set forth
above.
Dated: May 5, 2021
I hereby certify that Resolution No. 2021-125 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 5, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
_ Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JENNIFER USMIR
City Clerk
2021-125