HomeMy WebLinkAboutAgenda Report - May 5, 2021 C-03AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
TM
C-3
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for 2021-2023 Traffic
Signal Preventive Maintenance and Repair Program; and Adopt Resolution
Authorizing City Manager to Award Contract to Lowest Responsive Bidder
($80,000)
MEETING DATE: May 5, 2021
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for
2021-2023 Traffic Signal Preventive Maintenance and Repair
Program; and adopt resolution authorizing City Manager to award
contract to lowest responsive bidder, in an amount not to exceed $80,000.
BACKGROUND INFORMATION: The contract includes providing preventive maintenance inspection
services for approximately 55 City -maintained traffic signals and/or
lighting systems. The specifications require the contractor to
provide signal maintenance inspections at 120 -day intervals and annually test the traffic signal conflict
monitors. The flashing beacons at crosswalks will be inspected once per year. The contract also
includes an allocation for maintenance of the backboards (paint or repair), as needed.
The preventive maintenance inspections are intended to ensure the traffic signal systems are reliable and
to reduce both equipment failures and the City's exposure to liability claims. The current maintenance
contract will expire on June 30, 2021.
The specifications are on file in the Public Works Department. The planned bid opening date is May 26,
2021. The total project estimate is $80,000.
Staff recommends approving specifications and authorize advertisement for bids for 2021-2023 Traffic
Signal Preventive Maintenance and Repair Program; and authorizing City Manager to award contract to
lowest responsive bidder, in an amount not to exceed $80,000.
FISCAL IMPACT: Preventative maintenance of the City's traffic signal systems reduces the
City's exposure to liability claims.
FUNDING AVAILABLE: Measure K Capital Fund (30399000.77020) - $80,000
Andrew Keys
Andrew Keys
Deputy City Manager/Intemal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Lyman Chang, City Engineer/Deputy Public Works Director
CES/LC/tc
cc: Utility Superintendent
RESOLUTION NO. 2021-112
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO AWARD A CONTRACT TO THE LOWEST
RESPONSIVE BIDDER FOR THE 2021-2023 TRAFFIC SIGNAL
PREVENTIVE MAINTENANCE AND REPAIR PROGRAM
WHEREAS, this contract includes providing preventive maintenance inspection services
for approximately 55 City -maintained traffic signals and/or lighting systems; and
WHEREAS, staff recommends authorizing the City Manager to award a contract to the
lowest responsive bidder, in an amount not to exceed $80,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award a contract to the lowest responsive bidder for the 2021-
2023 Traffic Signal Preventive Maintenance and Repair Program, in an amount not to exceed
$80,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: May 5, 2021
hereby certify that Resolution No. 2021-112 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 5, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN COUNCIL MEMBERS — None
JENNIFE CUSMIR
City Cler
2021-112