HomeMy WebLinkAboutResolutions - No. 2021-133RESOLUTION NO. 2021-133
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE CHANGE ORDERS NO. 3 AND NO. 4
TO CONTRACT WITH WEST COAST ARBORISTS, INC., OF
STOCKTON, FOR POWER LINE CLEARING AND VEGETATION
MANAGEMENT SERVICES THROUGH JUNE 30, 2027
WHEREAS, in July 2017, the City Council awarded a multi-year contract to West Coast
Arborists, Inc. (WCA) for power line clearing and vegetation management services in the
amount of $750,000 annually for a three-year term with the option to renew for two additional
years; and
WHEREAS, in 2019, City Council approved Change Order No. 1 in the amount of
$655,087 for additional crews to address a backlog of vegetation management activities that
resulted from a delay associated with failed contract negotiations with a previous contractor; and
WHEREAS, in 2020, the City Council approved Change Order No. 2 for a two-year
extension option through June 30, 2022, based on current market conditions in the amount of
$1.25 million annually; and
WHEREAS, Lodi Electric Utility (LEU) is now proposing to execute Change Orders No. 3
and No. 4; and
WHEREAS, Change Order No. 3 will add $100,000 to the existing contract for Fiscal
Year 2021/22 in order to fund the removal of two large groups of trees growing near electric
utility lines in the public right of way and which recently caused a large outage to approximately
10,000 LEU customers during the severe wind storm last January; and
WHEREAS, Change Order No. 4 will extend WCA's existing contract to June 30, 2027
and add an additional not -to -exceed amount of $8,750,000 over five years (July 1, 2022 through
June 30, 2027); and
WHEREAS, WCA has been performing well for the City and LEU continues to receive
positive feedback regarding their completed work; and
WHEREAS, the proposed extension includes a 10 percent savings relative to a
recently -awarded and competitively -bid project from a neighboring public power agency, as well
as holds labor rates stable for the final two years of the proposed contract extension; and
WHEREAS, pursuant to State of California General Order 95, LEU must routinely patrol,
clear, and remove vegetation that encroaches into its overhead power lines; and as part of the
recently -adopted Wildfire Mitigation Plan and subsequent annual review and updated
requirements under existing legislative and regulatory requirements, LEU is committed to
meeting or exceeding the minimum industry standard vegetation management practices as it
relates to clearing vegetation from power lines.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Change Orders No. 3 and No. 4 with West Coast
Arborists, Inc., of Stockton, California, for power line clearing and vegetation management
services through June 30, 2027 for a total not -to -exceed amount of $8,850,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: May 19, 2021
I hereby certify that Resolution No. 2021-133 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 19, 2021 by the following votes:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
/JENNIF�,;,,kR'CUSMIR
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2021-133