HomeMy WebLinkAboutAgenda Report - April 21, 2021 C-10AGENDA ITEM Comic)
&Q% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract to Cintas Corporation No. 3, of Stockton, for
Rental and Cleaning of Uniforms for Certain Field and Warehouse Employees
($113,401), and Authorize Change Orders ($25,000)
MEETING DATE: April 21, 2021
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract to Cintas Corporation No. 3, of
Stockton, for rental and cleaning of uniforms for certain field and
warehouse employees, in the amount of $113,401, and authorize
change orders in an amount not to exceed $25,000.
BACKGROUND INFORMATION: A uniform service has been used for the rental and cleaning of
uniforms for certain field and warehouse employees since 1992.
The current contract expires on June 30, 2021.
The new contract will again include uniforms for the Facilities Services, Fleet Services, Streets,
Water/Wastewater, and Parks, Recreation and Cultural Services division employees, as provided in the
memorandums of understanding. Seat covers, rags, towels, and floor mats used in the Fleet Services
and Parks Equipment Maintenance shops will also be part of this contract. The initial contract term is two
years with options for three one-year extensions, for a total of five years, if all extensions are executed.
The specifications were approved on February 3, 2021. The City received the following sole bid on
March 10, 2021:
Bidder Location Bid
Cintas Corporation No. 3 Stockton $113,401.00
Staff recommends awarding contract to Cintas Corporation No. 3, of Stockton, for rental and cleaning of
uniforms for certain field and warehouse employees, in the amount of $113,401, and authorize change
orders in an amount not to exceed $25,000.
FISCAL IMPACT: The uniform service contract is an annual budgeted expense. Approximately
2.5 percent of the annual cost directly impacts the General Fund.
APPROVED.
, City Manager
1\pwadc02\msc$\GROUPIADMIN\Council\2021\04212021\CintasAward\CC CintasAward.doc 4/6/2021
Adopt Resolution Awarding Contract to Cintas Corporation No. 3, of Stoddon, for Rental and Cleaning of Uniforms for Certain Field and Warehouse Employees
($113,401), and Authorize Change Orders ($25,000)
April 21, 2021
Page 2
FUNDING AVAILABLE: Uniforms and other items are budgeted in the appropriate operating budgets
(10051000, 65055000, 30156001, 53053001, 53053003, 56052001,
56052005, 20071402, 20072001, 20072202).
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Rebecca Areida-Yadav, Management Analyst
CES/RAYrrW
Attachment
Signature: 00,ais
Email: akeys@lodi.gov
1lpwadcO2%mscSI13ROUPIADM! NlCouncflt2021%04217021 LCintas AwardlCC_Cintas Award.doc 4/6/2021
UNIFORM RENTAL SERVICES
2021-2023 CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and "CINTAS CORPORATION NO. 3" herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents, on file in the Public Works
Department, which are incorporated herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work and furnish all the materials except
such as are mentioned in the specifications to be furnished by the City, necessary to construct
and complete in a good workmanlike and substantial manner and to the satisfaction of the City
the proposed improvements as shown and described in the Contract Documents which are
hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
BID ITEM 1. SHIRTS
BID ITEM TYPE, DESCRIPTION
65/35 POLO PIQUE SHORT SLEEVE
65/35 POLYESTER/COTTON SHORT SLEEVE
BUTTON UP SHIRTS WITH POCKET (15)
(MICROPATTERN)
LONG SLEEVE 65/35
POLYESTER/COTTON BLEND SHIRT,
WITH POCKET (KHAKI, BLUE, ETC)
SHORT SLEEVE 65/35
POLYESTER/COTTON BLEND SHIRT,
WITH POCKET (KHAKI, BLUE, ETC)
ANSI CLASS 3 HIGH VISIBILITY SHORT
SLEEVE WORK SHIRT
BID PROPOSAL ITEMS
Column A Column B
BID ITEM COST PER
UNIT COST EMPLOYEE COUNT WEEK
PER WEEK
(1 unit= 5 (Column A x Column B)
Itemstweek)
$2.981 5 $14.91
A-
$2,013
$2.013
$2.01
$8.81
20
ANSI CLASS 3 HIGH VISIBILITY LONG
1 SLEEVE WORK SHIRT $8'80
LONG SLEEVE 65/35
POLYESTER/COTTON BLEND $2.805
BUTTON UP DRESS SHIRT
I
MAKE UP CHARGES FOR SEASONAL $1,529
CHANGES (IF ANY) PER ITEM
TOTAL BID ITEM 1.
PER WEEK
30
I
i
8
1
37
$10.07
$40.26
I
$50.33
$132.00
$264.00
$22.44
N/A
$534.01
BID ITEM 2. PANTS
i
BID ITEM TYPE, DESCRIPTION
14.5 OZ. PRE-SHRUNK COTTON
DENIM JEANS
PANTS 65/35 POLY/COTTON
PANTS 65/35 POLY/COTTON
CARGO
SHORTS POLY/COTTON
CARGO
TOTAL BID ITEM 2_
PER WEEK
BID ITEM 3. JACKETS
Column A Column B
UNIT COST EMPLOYEE COUNT
PER WEEK
(1 unit= 5
Itemstweek)
$3.256
$2.299
i
$3.586
I
$3.586
BID ITEM COST PER
WEEK
(Column A x Column B)
2
1
Column A Column B
BID ITEM TYPE AND BIDDERS UNIT COST EMPLOYEE
DESCRIPTION DESCRIPTION PER WEEK COUNT
& ITEM NUMBER (1 unit= 5
Itemstweek)
WAIST LENGTH JACKET 65135
POLY/COTTON TWILL, QUILTED
LINING.
Jacket Item 677 $.872 8
TWO (2) JACKETS PER
EMPLOYEE
TOTAL BID ITEM 3.
PER WEEK
$179.08
$11.50
$89.65
$35.86
$316.09
BID ITEM COST PER
WEEK
(Column A x Column B)
$6.98
$6.98
BID ITEM 4. FLOOR MATS, RAGS, & MISCELLANEOUS
ITEM TYPE, DESCRIPTION
' RAGS, 18X18 WIPERS (BAG OF 25)
BAR TOWELS (BAG OF 25)
3X5 FLOOR MATS, WEEKLY CHANGE
CONSISTS OF COLLECTION OF
FLOOR MATS AND DELIVERY
4X6 FLOOR MATS, WEEKLY CHANGE
CONSISTS OF COLLECTION OF
FLOOR MATS AND DELIVERY
3X10 FLOOR MATS, WEEKLY CHANGE
CONSISTS •F COLLECTION •F
FLOOR MATS AND DELIVERY
2X3 FLOOR MAT, WEEKLY CHANGE
CONSISTS OF COLLECTION OF
FLOOR MATS AND DELIVERY
DRY MOP 36"
TOTAL BID ITEM 4.
I
PER WEEK
BIDDERS UNIT COST UNIT TOTAL COST
DESCRIPTION PER WEEK COUNT COUNT TIMES
0 unit= 5 UNIT COST
+ Items/week)
SHOP
TOWEL
ITEM 2160
I
TERRY
TOWEL
ITEM 2700
3X5 MAT
I
1
4X6 MAT
3X10 MAT
2X3 MAT
36" MOP
37
$1.525 1 10 1 $15.25
BID ITEM 5. PATCHES & EMBROIDERING
ITEM TYPE, BIDDERS UNIT COST UNIT TOTAL COST
DESCRIPTION DESCRIPTION COUNT COUNT TIMES
(1 unit= 1 UNIT COST
SUPPLY AND ATTACH PUBLIC
WORKS AND/OR PARKS
DEPARTMENT SHOULDER PATCH
SUPPLY AND ATTACH NAME PATCH
COST TO EMBROIDER "CITY OF LODI
AND EMPLOYEE NAME ON POLO
SHIRTS
TOTAL BID ITEM 5.
"One Time Service Only;
Not a weekly item.
Item)
$3.50 1078 $3,773.00
$1.529 1 1078 1 $1,648.00
$3.50
55 $192.50
$5,613.76
BID PROPOSAL TOTALS
ITEMS 1, 2, 3, 4 and 5.
TOTAL BID ITEM 1. PER WEEK
TOTAL BID ITEM 2. PER WEEK
TOTAL BID ITEM 3. PER WEEK
TOTAL BID ITEM 4. PER WEEK
SUBTOTAL ITEMS 1, 2, 3, & 4
SUBTOTAL WEEKLY COST
TOTAL BIENNIAL COST (WEEKLY COST X 104)
SALES TAX (IF APPLICABLE)
TOTAL BID ITEM 5. (ONE TIME ONLY)
GRAND TOTAL
(TOTAL BIENNIAL COST PLUS TOTAL BID ITEM 5.)
OPTIONAL BID ITEM (Not Counted
in Bid Total)
ITEM TYPE,
BIDDERS
UNIT COST PER
UNIT COUNT
DESCRIPTION, &
DESCRIPTION
WEEK
APPROXIMATE COUNT
LONG SLEEVE 65/35
ITEM 82367
POLYESTER/COTTON BLEN
$.183
30
SHIRT,ORANGE IN COLOR,
WITH POCKET
SHORT SLEEVE 65/35
ITEM 82367
POLYESTER/COTTON BLEN
$.183 15
SHIRT,ORANGE IN COLOR,
WITH POCKET
ANSI CLASS 2 HIGH
ITEM 65386
VISIBILITY SHORT
$.75
15
SLEEVE WORK SHIRT
ANSI CLASS 2 HIGH
_
ITEM 65386
VISIBILITY LONG
$.75
30
SLEEVE WORK SHIRT
$534.01
$316.09
$6.89
$179.43
$1,036.42
$1,036.42
$107,787.68
N/A
$5,613.76
$113,401.44
TOTAL COST PER
WEEK
$5.49
$2.75
$11.25
$22.50
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VII — Deleted
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract.
ARTICLE IX- State of California Senate Bill 854 requires the following:
No contractor or subcontractor may be listed on a bid proposal for a public works project
unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5 [with limited exceptions from this requirement for bid purposes only under
Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
ARTICLE X - Counterparts and Electronic Signatures
This Agreement and other documents to be delivered pursuant to this Agreement may be
executed in one or more counterparts, each of which will be deemed to be an original copy and
all of which, when taken together, will be deemed to constitute one and the same agreement or
document, and will be effective when counterparts have been signed by each of the parties and
delivered to the other parties. Each party agrees that the electronic signatures, whether digital
or encrypted, of the parties included in this Agreement are intended to authenticate this writing
and to have the same force and effect as manual signatures. Delivery of a copy of this
Agreement or any other document contemplated hereby, bearing an original manual or
electronic signature by facsimile transmission (including a facsimile delivered via the Internet),
by electronic mail in "portable document format" (".pdf') or similar format intended to preserve
the original graphic and pictorial appearance of a document, or through the use of electronic
signature software will have the same effect as physical delivery of the paper document bearing
an original signature.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS JULY 1, 2021 THROUGH JUNE 30, 2023.
BY MUTUAL AGREEMENT, THE CITY AND THE CONTRACTOR MAY ENTER INTO THREE
(3) ONE YEAR ENTENSIONS.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
Title
(CORPORATE SEAL)
By:
Date:
Attest:
Stephen Schwabauer
City Manager
Jennifer Cusmir
City Clerk
Approved as to form:
Janice D. Magdich
City Attorney
RESOLUTION NO. 2021-101
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR RENTAL AND CLEANING OF UNIFORMS FOR
CERTAIN FIELD AND WAREHOUSE EMPLOYEES TO
CINTAS CORPORATION NO. 3, OF STOCKTON; AND FURTHER
AUTHORIZING CHANGE ORDERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 10, 2021, at
11:00 a.m., for the rental and cleaning of uniforms for certain field and warehouse employees,
as described in the specifications therefore approved by the City Council on February 3, 2021;
and
WHEREAS, said bid has been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder Bid
Cintas Corporation No. 3 $113,401
WHEREAS, staff recommends that the City Council award the contract for rental and
cleaning of uniforms for certain field and warehouse employees to Cintas Corporation No. 3, of
Stockton, in the amount of $113,401, and authorize change orders in an amount not to exceed
$25,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for rental and cleaning of uniforms for certain field and warehouse employees to
Cintas Corporation No. 3, of Stockton, California, in the amount of $113,401, for the two-year
term of the contract; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders, in an amount not to exceed $25,000,
on behalf of the City; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: April 21, 2021
------------------------------------------------------------------------
------------------------------------------------------------------------
I hereby certify that Resolution No. 2021-101 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 21, 2021, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehe, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
J NNIFER C SMIR
City Clerk
2021-101