HomeMy WebLinkAboutAgenda Report - April 21, 2021 C-09AGENDA ITEM C
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CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for 2021-2023 Block
Wall Repair Program; Adopt Resolution Authorizing City Manager to Award
Contract to Lowest Responsive Bidder ($75,000), and Execute Change Orders
($10,000)
MEETING DATE:
PREPARED BY:
April 21, 2021
Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for
2021-23 Block Wall Repair Program; adopt resolution authorizing
City Manager to award Contract to lowest responsive bidder, in an
amount not to exceed $75,000, and execute change orders in an amount not to exceed $10,000.
BACKGROUND INFORMATION: City block walls are occasionally destroyed around town by vehicle
accidents or intentional vandalism. In 2014, Staff implemented the
Fence Repair Program in lieu of hiring a contractor on a case-by-
-case basis to avoid time delays and minimize City liability. Between 2017 and 2019, the Fence Repair
Program successfully repaired five wall segments in a timely manner. The contract was extended for two
additional years and two additional wall segments were repaired.
This project will allow the City to retain a contractor on an "as -needed" basis to quickly respond to any
necessary block wall repairs during Fiscal Years 2021/22 and 2022/23. The initial term of the Contract is
two years and includes two optional, one-year extensions, for a total of four years, if all extensions are
executed.
The plans and specifications are on file in the Public Works Department. The planned bid opening date
is May 15, 2021. The total project estimate is $37,500 annually.
Staff recommends approving specifications and authorizing advertisement for bids for 2021-23 Block
Wall Repair Program; authorizing City Manager to award Contract to lowest responsive bidder, in an
amount not to exceed $75,000, and execute change orders in an amount not to exceed $10,000.
FISCAL IMPACT: The project will have a minimal impact on total maintenance cost but will
reduce the City's liability associated with the damaged walls by reducing
repair response times. This project does not impact the General Fund.
APPROVED:
, City Manager
K kWP\PROJECTSISTREETS\2021-2023 Block Wall Repair Program\GSA.doc 4/6/2021
Approve Specifications and Authorize Advertisement for Bids for 2021-2023 Block Wall Repair Program; Adopt Resolution Authorizing City Manager to Award
Contract to Lowest Responsive Bidder ($75,000), and Execute Change Orders ($10,000)
April 21, 2021
Page 2
FUNDING AVAILABLE: Fiscal Year 2021/22 Budget:
Measure K (30399000.77020)
Remaining funds will be budgeted in Fiscal Year 2022/23.
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
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Charles E. Swimley, Jr.
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
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cc: Utilities Superintendent
Signature: 0"Iv."r
Email: akeys@lodi.gov
K:\WP\PROJECTS\STREETS\2021-2023 Block Wall Repair Program\CSA.doc 4/6/2021
RESOLUTION NO. 2021-100
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO AWARD THE CONTRACT TO THE LOWEST
RESPONSIVE BIDDER FOR THE 2021-2023 BLOCK WALL REPAIR
PROGRAM; AND FURTHER EXECUTE CHANGE ORDERS
WHEREAS, City block walls are occasionally destroyed by vehicle accidents or
intentional vandalism; and
WHEREAS, the project will allow the City to retain a contractor on an "as -needed" basis
to quickly respond to any necessary block wall repairs during Fiscal Years 2021/22 and
2022/23; and
WHEREAS, staff recommends authorizing the City Manager to award the contract to the
lowest responsive bidder, in an amount not to exceed $75,000; and
WHEREAS, staff also recommends authorizing the City Manager to execute change
orders in an amount not to exceed $10,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award the contract to the lowest responsive bidder for the
2021-2023 Block Wall Repair Program, in an amount not to exceed $75,000 for the two-year
term of the contract; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute change orders in an amount not to exceed $10,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: April 21, 2021
I hereby certify that Resolution No. 2021-100 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 21, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN. COUNCIL MEMBERS — None
ENNIFER SMIR
City Clerk
2021-100