HomeMy WebLinkAboutAgenda Report - April 21, 2021 C-06AGENDA ITEM Cl-(>
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CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for 2021-2023 Tree
Maintenance Project; Adopt Resolution Authorizing City Manager to Award
Contract to Lowest Responsive Bidder ($900,000), and Execute Change Orders
($80,000)
MEETING DATE:
PREPARED BY:
April 21, 2021
Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for
2021-2023 Tree Maintenance Project; adopt resolution authorizing
City Manager to award Contract to lowest responsive bidder, in an
amount not to exceed $900,000, and execute change orders in an amount not to exceed $80,000.
BACKGROUND INFORMATION: This project provides for the structural pruning, maintenance
trimming, stump grinding, emergency calls, removal of City trees,
pest control, and tree planting at various locations throughout the
City for Fiscal Years 2021/22 and 2022/23. An objective of this contract is to improve the health of our
urban forest and reduce costs associated with this effort.
In previous years, a majority of the annual tree trimming budget was spent on tree pruning, tree
removals, and emergency responses due to storm -related damage. The contract provides for individual
tree pruning, which is more effective than grid pruning, as used in the past.
The initial contract term is two years and includes two optional, one-year extensions, for a total of four
years, if all extensions are executed.
The specifications are on file in the Public Works Department. The planned bid opening date is
May 15, 2021. The total project estimate is $450,000 annually.
Staff recommends approving specifications and authorize advertisement for bids for 2021-2023 Tree
Maintenance Project; adopt resolution authorizing City Manager to award Contract to lowest responsive
bidder, in an amount not to exceed $900,000, and execute change orders in an amount not to exceed
$80,000.
FISCAL IMPACT: Selective tree maintenance improves tree health, which will reduce the
number of emergency calls.
APPROVED:
Manager
1\cvcfUv02\pubwks$\WP\PROJECTS\STREETS\2021-2023 Tree Maintenance\CSA.doc - 4/7/2021
Approve Specifications and Authorize Advertisement for Bids for 2021-2023 Tree Maintenance Project: Adopt Resolution Authorizing City Manager to Award Contract
to Lowest Responsive Bidder ($900,000), and Execute Change Orders ($80,000)
April 21, 2021
Page 2
FUNDING AVAILABLE: Funding for this project comes from a combination of the Fiscal Year
2021/22 and 2022/23 Operating Budgets as follows:
Streets 30156004.72499
Parks 20072202.72463
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
CSM
Charles E. Swiniley, Jr.
Public Works Director
Prepared by Jimi Billigmeier, Associate Engineer
CES/JB/tc
cc: Utilities Manager
Signature: 00JrWr X
Email: akeys@lodi.gov
\\cvcfilv02\pubwks$%WP\PROJECTS\STREETS\2021-2023 Tree Maintenance\CSA.doc 4/72021
RESOLUTION NO. 2021-97
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO AWARD THE CONTRACT TO THE LOWEST
RESPONSIVE BIDDER FOR THE 2021-2023 TREE MAINTENANCE
PROJECT; AND FURTHER EXECUTE CHANGE ORDERS
WHEREAS, this project provides for the structural pruning, maintenance trimming,
stump grinding, emergency calls, removal of City trees, pest control, and tree planting at various
locations throughout the City for Fiscal Years 2021/22 and 2022/23; and
WHEREAS, staff recommends authorizing the City Manager to award the contract to the
lowest responsive bidder, in an amount not to exceed $900,000; and
WHEREAS, staff also recommends authorizing the City Manager to execute change
orders in an amount not to exceed $80,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award the contract to the lowest responsive bidder for the
2021-2023 Tree Maintenance Project, in an amount not to exceed $900,000 over the two-year
term of the contract; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute change orders in an amount not to exceed $80,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: April 21, 2021
I hereby certify that Resolution No. 2021-97 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 21, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JENNIFER USMIR
City Clerk
2021-97