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Home My WebLink AboutAgenda Report - April 21, 2021 C-04AGENDA ITEM Co4w4 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase Submersible Pump Assembly from Shape, Inc., of Pleasanton, for Sacramento Industrial Sewer Lift Station ($25,234), and Appropriating Funds ($25,234) MEETING DATE: April 21, 2021 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to waive bid process and purchase submersible pump assembly from Shape, Inc., of Pleasanton, for Sacramento Industrial Sewer Lift Station, in the amount of $25,234, and appropriating funds in the amount of $25,234. BACKGROUND INFORMATION: The City operates and maintains a total of nine sanitary sewer (wastewater) lift stations and 16 storm water lift stations. Sanitary sewer lift stations are located throughout the City and are used to convey untreated domestic and industrial wastewater to the City's White Slough Pollution Control Facility. The Sacramento Industrial Sewer Lift Station (Sacramento Industrial), located on Sacramento Street, south of Tamarack Drive, is predominantly used to convey industrial wastewater from Pacific Coast Producers (PCP). The Public Works Department is responsible for maintaining continuous operation of all lift stations serving our customers and minimize the possibility of sanitary sewer overflows. Sacramento Industrial contains a total of three pumps; two duty pumps (used at high-flow), and one "clean-up" pump (used at low -flow). The cleanup pump, a 16 -horsepower (HP) Flygt submersible pump, has reached its useful life and needs to be replaced. This pump has been in service an estimated 40 years. Staff recommends purchasing a new 16HP Flygt submersible pump based on the age of the existing pump. Per Lodi Municipal Code Section 3.20.070, bidding shall be dispensed with when the commodity can be obtained from only one vendor. Staff recommends authorizing City Manager to waive bid process and purchase submersible pump assembly from Shape, Inc., of Pleasanton, for Sacramento Industrial Sewer Lift Station, in the amount of $25,234, and appropriate funds in the amount of $25,234. FISCAL IMPACT: The pump replacement is necessary to reduce operations and maintenance costs, minimize sanitary sewer overflows, and provide reliable service. This project does not impact the General Fund. APPROVED: City Manager Vwadc02knsc$\GROUP\ADMIN\Council\20211042120211Shape%CC_Shape Pump_AR.doc 4/7/2021 Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase Submersible Pump Assembly From Shape, Inc., of Pleasanton, for Sacramento Industrial Sewer Lift Station ($25,234), and Appropriate Funds ($25,234) April 21, 2021 Page 2 FUNDING AVAILABLE: Requested Appropriation: Industrial System Maintenance (53053006.77030): $25,234 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director rj_- T OU Charles . Swimley, Jr. Public Works Director Prepared by Andrew Richle, Utilities Superintendent CES/AR/tw Attachments R:\GROUPWDMIN\Council\2018\09192018\Shape\CC_Shape Pumps_AR doc 4/7/2021 SHAPE INCORPORATED QUOTATION PLEASANTON ITEM STOCKTON 5115-A Johnson Drive 119-2 Val Dervin Parkway Pleasanton, CA 94588 Stockton, CA 95206 Phone (925) 485-9720 Phone (209) 234-5909 Fax (925) 485-6085 phase Fax (209) 234-5913 TO: City of Lodi DATE: 04-05-202 QUOTE #: 101572FL Page (1) of (2) JOB: Lodi- Sacramento Industrial configured for guide rail lift IN & OUT set-up, FM Explosion Proof rated, sanitary sewer lift station — Flygt Net replacement pump/motor LOCATION: Lodi, CA ATTN: Shawn Tallerico — Purchasing 209-333-6768 purchasing stallerico((_lodi.gov PHONE: Flygt mini-cas backplate mounting sockets 209-663--3815 Eddie Gomez — 1 Freight to Lodi, CA egomez@lodi.gov FAX: Not WE ARE PLEASED TO QUOTE Including SUBJECT TO CONDITIONS PRINTED ON THE BACK HEREOF, ❑ F.O.B. DESTINATION THESE CONDITIONS MAY BE CHANGED ONLY BY A WRITTEN ❑ F.F.A. STATEMENT SIGNED BY AN OFFICER OF SHAPE. INCORPORATED. QTY ITEM UNIT PRICE TOTAL Pump / Motor being replaced: 10" CP3152.120-612HV Impeller -16 HP - Estimated to be 40 years old — guide rail lift IN & OUT system, 460 volts 3- phase 1 Flygt Pump/motor unit only: 10" NP3153.095-622T, 15 HP, 1170 RPM, 480 volts 3-phase, 23 FLA, FLS, 50 ft. power/sensor cord, configured for guide rail lift IN & OUT set-up, FM Explosion Proof rated, Net factory standard paint/finish Delivered 1 Flygt Mini-cas relay — moisture intrusion & motor thermal overload protection Price: 1 Flygt mini-cas backplate mounting sockets $ 23,310.00 1 Freight to Lodi, CA Not Including Sales Tax NOTES: 1 Price includes freight charges to have pump delivered to Lodi, CA 2. Price does not include applicable taxes. 3. Price does not include: installation, equipment unloading, guide rails, pipe, isolation or check valves, conduit, anchor bolts, junction boxes, gauges, concrete wet well or valve vault, vale vault cover,special coatings, SCADA integration SHAPE INC. John Mohr mobile: 209-324-8058 QUOTATION DOES NOT INCLUDE ANY SALES OR USE TAX PAYABLE UNDER ANY STATE OR FEDERAL STATURE. THIS QUOTATION PRICE IS FOR MATERIAL LISTED ABOVE. ANY ADDITIONS OR MODIFICATIONS THAT BECOME NECESSARY FOR APPROVED SUBMITTALS, UPON AWARDING OF THIS CONTRACT, MAY RESULT IN NECESSARY PRICE CHANGES. NOTE: ITEMS NOT SPECIFIED ON THIS QUOTATION ARE NOT INCLUDED IN OUR PRICE AND ARE TO BE SUPPLIED BY OTHERS. PRICES ARE FOR IMMEDIATE ACCEPTANCE AND SUBJECT TO CHANGE WITHOUT NOTICE. Rev. 08/03 SALE SUBJECT TO MANUFACTURERS STANDARD TERMS AND CONDITIONS. SHAPE INCORPORATED QUOTATION SHAPE INC. John Mohr mobile: 209-324-8058 QUOTATION DOES NOT INCLUDE ANY SALES OR USE TAX PAYABLE UNDER ANY STATE OR FEDERAL STATURE. THIS QUOTATION PRICE IS FOR MATERIAL LISTED ABOVE. ANY ADDITIONS OR MODIFICATIONS THAT BECOME NECESSARY FOR APPROVED SUBMITTALS, UPON AWARDING OF THIS CONTRACT, MAY RESULT IN NECESSARY PRICE CHANGES. NOTE: ITEMS NOT SPECIFIED ON THIS QUOTATION ARE NOT INCLUDED IN OUR PRICE AND ARE TO BE SUPPLIED BY OTHERS. PRICES ARE FOR IMMEDIATE ACCEPTANCE AND SUBJECT TO CHANGE WITHOUT NOTICE. Rev. 08/03 SALE SUBJECT TO MANUFACTURERS STANDARD TERMS AND CONDITIONS. Page (2) of (2) Lodi- Sacramento Industrial sanitary sewer lift station — Flygt replacement pump/motor -04-05-2021 , flow meter, kilo -watt meter or electrical utility service entrance panel, spare parts, Eccentric or concentric increasers, or any other items not listed. 4. SHAPE, Inc. Terms and Conditions of Sale apply SHAPE INC. John Mohr mobile: 209-324-8058 QUOTATION DOES NOT INCLUDE ANY SALES OR USE TAX PAYABLE UNDER ANY STATE OR FEDERAL STATURE. THIS QUOTATION PRICE IS FOR MATERIAL LISTED ABOVE. ANY ADDITIONS OR MODIFICATIONS THAT BECOME NECESSARY FOR APPROVED SUBMITTALS, UPON AWARDING OF THIS CONTRACT, MAY RESULT IN NECESSARY PRICE CHANGES. NOTE: ITEMS NOT SPECIFIED ON THIS QUOTATION ARE NOT INCLUDED IN OUR PRICE AND ARE TO BE SUPPLIED BY OTHERS. PRICES ARE FOR IMMEDIATE ACCEPTANCE AND SUBJECT TO CHANGE WITHOUT NOTICE. Rev. 08/03 SALE SUBJECT TO MANUFACTURERS STANDARD TERMS AND CONDITIONS. FLYGT a xylem brand City of Lodi Public Works Dept. — Municipal Utilities Services 1331 South Ham Lane Lodi, CA 95242-3995 April 5, 2021 Subject: Flygt Sole -Source Authorized Distributor To City of Lodi, Grant Stayberg Territory Manager Xylem Water Utilities Fly Products 410 NE 107f St. Vancouver, WA 98686 (503)706-0601 Grant.Staj berg&xyleminc.com This letter is to inform you that Shape Inc. is the exclusive factory authorized distributor for the Flygt /Xylem Inc. equipment going into the City of Lodi wastewater treatment facility, water treatment plant, water distribution system, and sanitary sewer or storm water collection systems. I am confident Shape Inc. will provide expert advice in a professional manner for all of your pumping needs. Thank you for your interest in Flygt Products and Services. Please call if I can be of further assistance. Sincerely, Grant Stayberg Territory Manager RESOLUTION NO. 2021-95 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO WAIVE THE BID PROCESS AND PURCHASE A SUBMERSIBLE PUMP ASSEMBLY FROM SHAPE, INC., OF PLEASANTON, FOR SACRAMENTO INDUSTRIAL SEWER LIFT STATION; AND FURTHER APPROPRIATING FUNDS ------------------------------------------------------------------------ ------------------------------------------------------------------------- WHEREAS, sanitary sewer lift stations are located throughout the City and are utilized to convey untreated domestic and industrial wastewater to the White Slough Water Pollution Control Facility; and WHEREAS, the Sacramento Industrial Sewer Lift Station, located on Sacramento Street, is predominantly used to convey industrial wastewater from Pacific Coast Producers; and WHEREAS, the cleanup pump at this location has reached its useful life and must be replaced; and WHEREAS, per Lodi Municipal Code §3.20.070, the bidding process may be dispensed when the commodity can be obtained from only one vendor, due to need for branded replacement parts or supplies for equipment of like brand; and WHEREAS, staff recommends authorizing the City Manager to waive the bid process and purchase a submersible pump assembly from Shape, Inc., of Pleasanton, in the amount of $25,234; and WHEREAS, staff also recommends the appropriation of funds in the amount of $25,234 from the Industrial System Maintenance Fund (53053006.77030). NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to waive the bid process and purchase a submersible pump assembly from Shape, Inc., of Pleasanton, California, in the amount of $25,234; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an appropriation of funds in the amount of $25,234 as set forth above; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: April 21, 2021 I hereby certify that Resolution No. 2021-95 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 21, 2021, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None JENNIFE USMIR City Clerk 2021-95