HomeMy WebLinkAboutAgenda Report - April 7, 2021 C-10AGENDA ITEM CMIC)
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Change Orders to Water
Meter Program - Phase 8 with DSS Company dba Knife River Construction, of
Stockton ($500,000)
MEETING DATE: April 7, 2021
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute change orders to
Water Meter Program - Phase 8 with DSS Company dba Knife River
Construction, of Stockton, in an amount not to exceed $500,000.
BACKGROUND INFORMATION: On August 21, 2019, Council awarded the contract for Water Meter
Program — Phase 8 to DSS Company dba Knife River Construction, of
Stockton (Knife River). While this project is nearing completion, the
Knife River work force and equipment largely remains mobilized in the project area and available to perform
general site work.
Meanwhile, the City has been awarded Homeless Emergency Aid Program (HEAP) grant funds in the
amount of $1,250,000 from San Joaquin Continuum of Care (SJCoC) for the Harmony Homes transitional
housing project. To avoid the risk of losing this funding source, the City is required to expense the grant
proceeds by June 30, 2021.
The original HEAP expenditure plan involved the Housing Authority of San Joaquin (HACSJ) that was to
prepare the construction documents and procure a contractor to perform the site work construction along
with the procurement and installation of the prefabricated structures on City owned property, located at 301
East Lodi Avenue. Unfortunately, at this time, HACSJ has no contracts in place for any of these elements
of work making it impossible to completely expense the funds needed to prepare a design, perform the site
work, and procure and install the structures by the June 30, 2021 deadline.
In order to expedite construction of the Harmony Homes site and minimize the risk of losing any residual
HEAP funding not expended by the deadline, Staff is recommending to perform the site design services for
this project by City engineering staff and to execute a change order with Knife River for the construction of
the Harmony Home site improvements. The proposed change order amount is not to exceed $500,000,
and since the contractor is already engaged and on-site, work can commence immediately once the design
is complete and a building permit is issued. Based on this plan, the site work is expected to be completed
by the funding deadline.
Staff recommends authorizing City Manager to execute change orders to Water Meter Program - Phase 8
with DSS Company dba Knife River Construction, of Stockton, in an amount not to exceed $500,000.
FISCAL IMPACT- All construction related costs will be funded by the HEAP grant. This project
will not impact the City's General Fund.
APPROVED:
Step en chwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\WATER\Meters\Water Meter Program Phase 8\CChange Order HH doc 3/25/2021
Adopt Resolution Authorizing City Manager to Execute Change Orders to Water Meter Program - Phase 8 with DSS Company dba Knife River Construction, of Stockton
($500,000)
April 7, 2021
Page 2
FUNDING AVAILABLE San Joaquin Continuum of Care Homeless Emergency
Aid Program (HEAP) Grant (HEAP -20001): $500,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
CES/CES/tc
Signature: 00v ,, xwigbj
Email: akeys@lodi.gov
\\cvcfilv02\pubwks$\WP\PROJECTS\WATER\Meters\Water Meter Program Phase 8\CChange Order HH doc 3/25/2021
RESOLUTION NO. 2021-80
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE CHANGE ORDERS TO
WATER METER PROGRAM — PHASE 8 WITH DSS COMPANY
DBA KNIFE RIVER CONSTRUCTION, OF STOCKTON
WHEREAS, on August 21, 2019, Council awarded the contract for Water Meter Program
— Phase 8 to DSS Company dba Knife River Construction, of Stockton (Knife River); and
WHEREAS, meanwhile, the City has been awarded Homeless Emergency Aid Program
(HEAP) grant funds in the amount of $1,250,000 from San Joaquin Continuum of Care (SJCoC)
for the Harmony Homes transitional housing project; and
WHEREAS, in order to expedite construction of the Harmony Homes site and minimize
the risk of losing any residual HEAP funding not expended by the deadline, staff is
recommending to perform the site design services for this project by City engineering staff and
to execute a change order with Knife River for the construction of the Harmony Home site
improvements; and
WHEREAS, staff recommends authorizing the City Manager to execute change orders
to Water Meter Program - Phase 8 with DSS Company dba Knife River Construction, of
Stockton, in an amount not to exceed $500,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute change orders to Water Meter Program - Phase 8 with
DSS Company dba Knife River Construction, of Stockton, California, in an amount not to
exceed $500,000, for construction of Harmony Homes site improvements; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: April 7, 2021
I hereby certify that Resolution No. 2021-80 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 7, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JENNIF CUSMIR
City Clerk
2021-80