HomeMy WebLinkAboutAgenda Report - April 7, 2021 C-04AGENDA ITEM C a, 4
CITY OF LODI
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COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase
Water Meter Encode Receiver Transmitters from Meter, Valve & Control, Inc., of
Alamo ($44,383)
MEETING DATE:
PREPARED BY:
April 7, 2021
Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to waive bid process
and purchase water meter encode receiver transmitters from
Meter, Valve & Control, Inc., of Alamo, in the amount of $44,383.
BACKGROUND INFORMATION: The final phase (Phase 8) of the City's residential water meter
program is nearing completion. Considering water meter
installations prior to 2011, a total of approximately 16,500 meters
have been installed, some of which are over 10 years old. All water meters are equipped with a
standardized Itron endcoder receiver transmitter (ERT) allowing two-way meter data collection
designed specifically for Itron collection systems utilizing the City's current fixed network. Recently,
Staff has observed an increase in the number of ERT replacements, required mostly on older water
meter installations.
In order to maintain an adequate replacement inventory and to fill service order requests, associated
with new development installations, Staff is requesting Council approve a purchase of 500 ERTs.
Meter, Valve & Control is a sole -source vendor for Itron ERT modules. Per Lodi Municipal Code,
Section 3.20.070, Bidding, the bidding process may be dispensed when the commodity can be
obtained from only one vendor, due to need for branded replacement parts or supplies for equipment
of like brand.
Staff recommends authorizing City Manager to waive bid process and purchase water meter encode
receiver transmitters from Meter, Valve & Control, Inc., of Alamo, in the amount of $44,383.
FISCAL IMPACT: Accurate water meter reads are critical to accurate customer billing and
maintaining utility revenues. This purchase does not impact the General
Fund.
FUNDING AVAILABLE: Water Capital (56199000.77020) - $44,383
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
a_0 r_Q
Charles E. Swimley, Jr.
Public Works Director
Prepared by Andrew Richle, Utilities Superintendent
CES/AR/tw
Attachments
APPROVED:
Stephen chwabauer, y Manager
\\pwadc02\msc$\GROUP\ADMIN\Council\2021\04072021\MVC\MVC CC.doc 3/23/2021
Meter, valve & Control
1499 SUNNYBROOK RD
ALAMO, CA 94507
Name / Address
CITY OF LODI
221 W PINE ST
LODI CA 95240 United States
stallerico@lodi.gov
Quote
Date Quote 4-
03/02/2021 SO -000591
Ship to
CITY OF LODI
SHAWN TALLERICO
1331 South Ham Lane
LODI CA 95242
Reference
Payment Terms
FOB
Ship Terms
ATTN: Shawn -4305 / PUBLIC
NET 30
Chris Henrich
ITRON 100W+ WATER ENDPOINT, PIT SET, ENCODER INPUT
WORKS DEPARTMENT
Item
Description
Qty
Cost
Comment
Amount
Chris Henrich
ITRON 100W+ WATER ENDPOINT, PIT SET, ENCODER INPUT
WME-ERW-1300-402C
WITH INTEGRAL CONNECTOR AND ANTENNA CONNECTOR
500
82.00
7-9 WEEKS
41,000.00
(24 PER BOX), INCLUDES UTILITY SPECIFIC CUSTOM
TO SHIP
PROGRAMMING
Subtotal 41,000.00
Prices are firm for 30 days, subject to change without notice after 30 days. Returns
are subject to a 30% restocking charge and must be in good condition and in Tax 3,382.50
original packaging for MV&C evaluation.
Total 44,382.50
Phone #
Fax #
Sales Representative
Website
877-566-3837
(925) 407-2903
Chris Henrich
vw.mvandc.com
Quote Memo:
/trap
March 1, 2021
Shawn Tallerico
City of Lodi
221 W. Pine Street
Lodi, CA 95240
Re: Letter of Supply
Meter, Valve & Control
Dear Mr. Tallerico,
Electric I Gas / Water
Information collection, analysis and application
2111 North Molter Road
Liberty Lake, Washington 99019
509.924.9900 Tel
509.891.3355 Fax
800.635.5461
www.itron.com
Itron, Inc. ("Itron") has authorized Meter, Valve & Control ("MVC") as the only authorized water
distributor in northern California, under Itron's Distributor Agreement with MVC, to distribute
Itron Endpoints ("ERTs"), meter reading hardware and meter reading software products ("Itron
Products") exclusively to the City of Lodi. All City of Lodi orders for Itron Products must be
placed with MVC.
In the event that Itron's Agreement with MVC is terminated or the City of Lodi prefers to purchase
Itron Products directly from Itron, Itron will notify the City of Lodi and MVC, and the City of Lodi
may then purchase Itron products directly from Itron. Such purchases will be subject to Itron's
terms and conditions of sale and standard lead times.
If you have any questions, please let us know.
Sincerely,
Cam Paulson
Cam Paulson
Account Executive - Water Sales West
RESOLUTION NO. 2021-75
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO WAIVE THE BID PROCESS AND PURCHASE
WATER METER ENCODE RECEIVER TRANSMITTERS FROM
METER, VALVE & CONTROL, INC., OF ALAMO
WHEREAS, standardized Itron encoder receiver transmitters (ERT) modules offer
advanced two-way meter data assembly designed to communicate with the City's fixed network
usage collection system; and
WHEREAS, in order to maintain an adequate inventory and fill existing service order
requests, staff recommends the purchase of 500 ERTs; and
WHEREAS, per Lodi Municipal Code §3.20.070, the bidding process may be dispensed
when the commodity can be obtained from only one vendor due to need for branded
replacement parts or supplies for equipment of like brand; and
WHEREAS, staff recommends authorizing the purchase of encode receiver transmitters
from Meter, Valve & Control, Inc., of Alamo, in the amount of $44,383.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby waive
the bidding process per Lodi Municipal Code Section 3.20.070; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
purchase of 500 Itron encode receiver transmitters from Meter, Valve & Control, Inc., of Alamo,
California, in the amount of $44,383; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: April 7, 2021
I hereby certify that Resolution No. 2021-75 was passed and adopted by the City Council of the
City of Lodi in a regular meeting held April 7, 2021, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
C
,l NNIFER SMIR
City Clerk
2021-75